GEM

Bharat Electronics Limited Printer Procurement Department of Defence Production 2025

Posted

22 Oct 2025, 04:30 pm

Deadline

01 Nov 2025, 05:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue22 Oct 2025, 04:30 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Product lifecycle requirement ensuring a 3 years residual market life before end-of-life declaration
  • • Mandatory Data Sheet upload to match product specifications against bid
  • • GST handling rules: actuals vs quoted rate with a cap, bidder bears self-assessment
  • • OEM/OEM-certified installation and testing requirement; OEM authorization when bidding through distributors
  • • Non-return policy for faulty hard disks; aligns with security policy
  • • Option clause permitting ±50% quantity adjustment with proportional delivery extension

Tender Overview

Organization: Bharat Electronics Limited (BEL) under the Department of Defence Production. Product: PRINTERS procured under the printer category. Location: Not specified; procurement scope applies to BEL channels. Quantity/Value: Not disclosed; ESTIMATED VALUE and EMD are not provided. Context: Data sheet upload and OEM verification are mandatory to ensure model compatibility and lifecycle. Differentiator: Strict 3-year residual market life requirement; rigorous documentation checkpoints. Unique aspects: Supplier must ensure products are not end-of-life by OEM within the first 3 years of market presence.

Technical Specifications & Requirements

No formal specifications are published. However, explicit items from the buyer terms include:

  • Data Sheet must accompany bid; mismatch may cause rejection.
  • GST to be self-assessed by bidder; reimbursement capped to actuals or quoted rate, whichever is lower.
  • Installation/commissioning/testing/training to be performed by OEM or OEM-certified resource or authorized reseller.
  • Non-return of faulty hard disks as per security policy.
  • OEM authorization required where distributors bid; include OEM authorization details.
  • Optional quantity clause up to 50% increase/decrease, with delivery extension proportional to added quantity, minimum 30 days.
  • No BOQ items are listed; 0 total items indicate procurement scope without line items.

Terms & Eligibility

  • Must ensure products are not end-of-life before a minimum of 3 years residual market life; OEM must not declare EOL during this period.
  • EMD amount not stated; bidders should clarify applicable deposit terms.
  • Submit data sheets, PAN, GSTIN, cancelled cheque, and EFT mandate with bid for vendor code creation.
  • GST reimbursement rules apply as actuals or quoted rate, whichever is lower.
  • Installation by OEM/OEM-certified resource; OEM authorization if bidding via distributors.
  • Option clause allows +/- 50% quantity changes; delivery period adjusts using the specific formula provided, with minimum 30 days.

Key Specifications

  • Product category: Printer

  • Data Sheet required with bid

  • Installation/Commissioning/Testing/Training to be carried out by OEM/OEM-certified resource

  • Non-return of faulty hard disks per security policy

  • Option clause: +/- 50% quantity with proportional delivery time

  • No BOQ items listed (0 items)

Terms & Conditions

  • 3 years residual market life warranty requirement to avoid end-of-life declarations

  • Self-verified GST with reimbursement limited to actuals or quoted rate

  • OEM authorization mandatory for distributor bids; data sheets verified against offered specs

Important Clauses

Payment Terms

GST payable by bidder with reimbursement capped to actuals or quoted rate; no fixed GST rate assumption by BEL

Delivery Schedule

Delivery extension can be triggered by +/-50% quantity changes; minimum extension 30 days

Penalties/Liquidated Damages

Not specified in data; reference standard contract terms to be confirmed during bid evaluation

Bidder Eligibility

  • 3 years residual market life commitment for offered printer models

  • Authorised OEM or OEM-certified installation capability

  • Validation of data sheets and product specifications against bid offer

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Data Sheet of offered product

6

OEM Authorization/Certificate (if bidding through an Authorized Distributor)

7

Any applicable installation/maintenance certifications

Frequently Asked Questions

What documents are required for the printer tender in BEL defense production 2025?

Bidders must submit: PAN, GSTIN, cancelled cheque, EFT mandate, data sheet of the offered printer, OEM authorization (if bidding through distributor) and any installation/maintenance certifications. Ensure data sheet matches bid parameters to avoid rejection.

How to ensure the printer model has 3 years residual market life for BEL?

Confirm with OEM that the product will remain market-available for at least 3 years post bid; provide OEM commitment or lifecycle documentation. BEL prohibits end-of-life declarations within this period to ensure support and parts supply.

What are the GST requirements for BEL printer procurement 2025?

Bidders must self-determine GST applicability; BEL reimburses GST at actuals or the quoted rate, whichever is lower, subject to the bidder's declared rate. No additional BEL safety net beyond standard GST rules.

Can quantity be adjusted for BEL printer bid and how?

Yes, BEL reserves option to increase/decrease quantity by up to 50% at contract award and during currency; delivery extension will be proportional to added/removed quantity, with a minimum extension of 30 days.

What are the installation requirements for BEL printer supply?

Installation/commissioning/testing/training must be performed by OEM or OEM-certified resource or authorized reseller. Ensure resourcing aligns with OEM supervision and provide installation certifications with bid.

What is the emphasis on data sheets in BEL printer tender?

Data sheets must precisely reflect offered printer specifications. BEL will compare against the bid to verify compatibility; mismatched parameters may lead to bid rejection.

Is OEM authorization mandatory for all bidders in this BEL tender?

Yes, where distributors submit bids, an OEM authorization/certificate with full contact details is required to validate authorized supply and post-sale support.

What happens if the bid lacks BOQ items for BEL printer procurement?

The absence of BOQ items indicates a non-itemized scope; bidders should focus on unit-level printer specifications, data sheets, and OEM commitments, ensuring alignment with BEL’s procurement standards.