GEM

Indian Army Water & Linen Supplies Tender 2025: RO Water Purifier, Water Jar, Cloth Dryers, Towels - Maharashtra/DM Affairs 2025

Posted

27 Oct 2025, 12:57 pm

Deadline

06 Nov 2025, 01:00 pm

Location

ROHTAK , HARYANA

Progress

Issue27 Oct 2025, 12:57 pm
AwardPending
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Quantity

13

Category

Cloth dryer

Bid Type

Single Packet Bid

Categories 3

BATH TOWEL TOWEL FLOUR MILL

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of multiple household and basic amenities items, including RO water purifier, water jar, cloth dryer, hand towel, and bath towel. The procurement emphasizes a detailed design drawing approval process post-award, with a 5-day submission window and a 7-day modification cycle. The contract allows for drawing-based modifications without LD when approvals are delayed by the buyer, and requires suppliers to deliver strictly as per approved drawings. Bidder must demonstrate solid financial health, GST compliance, and data-sheet alignment with offered products. The tender encompasses government-style vendor verification, OEM authorization, and NDA compliance, with a two-year experience benchmark in supplying similar items to Central/State Govt bodies. The BOQ lists 5 items but does not specify quantities or unit measures. The organization intends a structured, design-accurate supply through OEM-certified personnel and formal authorization pathways. This tender requires a comprehensive data sheet match and post-award installation/commissioning by OEM resources. Location and full start/end dates are not disclosed in the data provided.

Technical Specifications & Requirements

  • Immediate design approval window: submit Detailed Design Drawings within 5 days of award
  • Modification cycle: buyer to provide modification list within 7 days; supply must follow approved drawings
  • Delivery impact: if buyer delays approval, delivery period is reset with no LD for the delay
  • GST guidance: bidders to check GST applicability; reimbursement as per actuals or applicable rates, subject to quoted GST ceiling
  • Data Sheet requirement: upload product data sheets; ensure alignment with offered specifications to avoid rejection
  • Experience criteria: 2 years of regular Govt sector manufacturing/supply of same category products; provide contracts as evidence
  • Installation/Configuration: must be carried out by OEM or OEM-certified resources or authorized resellers
  • Manufacturer authorization: submit OEM authorization certificates with bid
  • NDA: bidder must submit a non-disclosure declaration on firm letterhead
  • Items included: 5 items (water purifier, water jar, cloth dryer, hand towel, bath towel) with unspecified quantities

Terms, Conditions & Eligibility

  • EMD/GST: bidders must provide GST registration and ensure GST is applicable; invoice GST according to actuals vs quoted rate
  • Physical standing: bidder must not be in liquidation or bankruptcy; provide an undertaking
  • Documents for Vendor Code: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
  • Data Sheet Validation: bid must include data sheets for product verification against tender specifications
  • Experience proof: provide copies of government contracts demonstrating supply of same/category products for at least 2 years
  • OEM/Authorisation: provide OEM authorization if bidding via distributor; include complete contact details
  • Confidentiality: NDA to be submitted on bidder’s letterhead
  • Installation: installation/commissioning by OEM-certified personnel
  • Delivery/Payment: terms not specified; ensure readiness for design-led delivery after approvals

Key Specifications

    • Product categories: RO water purifier, Water jar, Cloth dryer, Hand towel, Bath towel
    • Number of items: 5 (BOQ shows no quantities provided)
    • Design approval timeline: 5 days post-award for Detailed Design Drawings
    • Modification cycle: 7 days for buyer modification feedback
    • Delivery impact: no LD if drawing approval delayed by buyer
    • Installation/Commissioning: by OEM or OEM-certified resource
    • Data sheet requirement: mandatory data sheet upload with bid
    • Experience: minimum 2 years of supplying similar govt category products
    • Authorisation: OEM authorization required for resellers

Terms & Conditions

  • Detailed Design Drawings to be approved within 5 days of award

  • OEM/OEM-certified installation and training responsibility required

  • GST compliance and data sheet alignment are mandatory

  • 2 years govt supply experience needed with contract copies

  • NDA to be uploaded on bidder letterhead

Important Clauses

Payment Terms

GST reimbursement as per actuals or quoted rate, whichever is lower; no specific advance terms disclosed

Delivery Schedule

Delivery period resets if buyer delays drawing approval; LD not charged for buyer delay

Penalties/Liquidated Damages

No explicit LD rate provided; reference to delivery timeline adjustments post-approval

Bidder Eligibility

  • 2 years of manufacturing/supply to Central/State Govt bodies for same category

  • No liquidation or bankruptcy proceedings; provide undertaking

  • OEM authorization if bidding through distributor; supply through OEM-certified resources

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Water Jar 20 ltr 5 pieces arohc_rohtak 10
2 RO Water purifier RO 1 pieces arohc_rohtak 10
3 Cloth dryer cloth dryer 1 pieces arohc_rohtak 10
4 Hand Towel Hand Towel 4 pieces arohc_rohtak 10
5 Bath Towel Bath Towel 2 pieces arohc_rohtak 10

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of govt/PSU supply (2 years minimum)

4

Data sheets for offered products

5

Manufacturer Authorization/OEM authorization documents

6

Cancelled cheque and EFT mandate certified by bank

7

NDA/Non-Disclosure Declaration

8

GST/Tax compliance undertakings

9

Bidder financial statements or solvency documents

10

Any project/contracts demonstrating prior supply to government entities

Frequently Asked Questions

How to bid for Indian Army water purifier and towels tender 2025

Bidders must submit detailed design drawings within 5 days of award, provide OEM authorization, data sheets, and NDA. Ensure 2+ years govt supply experience, GST registration, and bank EFT mandate. Installation should be by OEM-certified personnel; ensure contracts demonstrate prior govt work across 5 items.

What documents are required for govt water product tender submission in India

Required documents include: GST certificate, PAN card, data sheets for all offered products, OEM authorization, EFT mandate, cancelled cheque, NDA, and govt contract proof showing 2 years of relevant supply to government bodies.

What are the technical specifications for ISI or ISO standards in this tender

No explicit ISI/ISO standards listed; however, data sheets must align with offered product parameters. OEM authorization and vendor data sheets are mandatory to verify that products meet buyer-approved designs and performance expectations.

When is the design approval deadline after contract award for this tender

The Detailed Design Drawings must be submitted within 5 days of award. The buyer will approve or list modifications within 7 days; no LD is charged for buyer-delayed approvals affecting delivery timelines.

What is the experience requirement for bidders in govt supplies of similar goods

Bidders must have regularly manufactured and supplied similar products to Central/State Govt Organizations for at least 2 years prior to bid opening; provide copies of relevant contracts demonstrating annual supply across years.

What is required for OEM authorization in this tender

If bidding via distributor, submit Manufacturer Authorization detailing OEM name, address, contact, and email. The installation and training must be delivered by an OEM-certified resource or authorized reseller, ensuring warranty and service alignment.

What are the key eligibility criteria for GST and financial standing

Bidder must maintain valid GSTIN and provide GST-related undertakings. Financial standing must show non-liquidity and no bankruptcy; provide bank-certified EFT mandates and canceled cheque details.

How to ensure data sheet compliance for offered items in this tender

Upload comprehensive data sheets for all five items, ensure technical parameters match the items offered, and rectify any mismatches identified by the buyer to avoid bid rejection.