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Home Department Kerala PVC Card Printers Tender 2025 - PVC Card Printer Specifications Q2

Bid Publish Date

28-Oct-2025, 3:39 pm

Bid End Date

07-Nov-2025, 4:00 pm

Bid Opening Date

07-Nov-2025, 4:30 pm

Location

ERNAKULAM , KERALA

Progress

Issue28-Oct-2025, 3:39 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Technical scope includes Supply, Installation, Testing and Commissioning of PVC Card Printers
  • • 25% quantity variation option during placement and currency of the contract
  • • Imported product procurement requires Indian-registered OEM/Authorized Seller for after-sales service
  • • On-site OEM warranty terms to be specified (not disclosed in data)
  • • No BOQ items provided; zero items listed in BOQ information
  • • Location: Kerala; Organization: Home Department Kerala; Tender category: PVC Card Printers (Q2)

Categories 1

PLASTIC CARD

Tender Overview

The Kerala Home Department invites bids for PVC Card Printers (Category: Q2) to be procured for secure card issuance. The scope covers Supply, Installation, Testing and Commissioning of the printers. Location: Kerala, India. Organization: Home Department Kerala. Quantity details and estimated value are not disclosed; however, an option clause up to 25% of bid quantity may be exercised. The bid includes on-site OEM warranty considerations and requires compliance with post-sale service within India for imported products. A key differentiator is the scope including installation and commissioning beyond mere supply.

Technical Specifications & Requirements

  • Type of Printer: not specified in tender data
  • Print Capability: not specified in tender data
  • Lamination Supported: not specified in tender data
  • Maximum Print Resolution (dpi): not specified in tender data
  • Print Speed: not specified in tender data
  • Edge to Edge (DTC) Full Card Colour Print Speed (Single Side) CR80: not specified in tender data
  • Over the Edge (Re-Transfer) Speed: not specified in tender data
  • Compatible Card Size: not specified in tender data
  • Maximum Card Input Hopper Capacity: not specified in tender data
  • Connectivity: not specified in tender data
  • OS Compatibility: not specified in tender data
  • On Site OEM Warranty (Years): not specified in tender data

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract time and during currency at contracted rates.
  • Scope of Supply: Bid price must include Supply, Installation, Testing and Commissioning.
  • OEM for Imported Products: OEM or Authorized Seller must have a registered Indian office to provide after-sales service; certificate to be submitted.
  • Other essential terms: details on EMD, delivery timelines, payment terms, and required submission documents are not fully disclosed in the tender data but bidders should prepare standard GST, PAN, experience, financial statements, and OEM authorizations as typical for such tenders.

Key Specifications

  • Supply, Installation, Testing and Commissioning of PVC Card Printers

  • Imported products require OEM with registered Indian office for after-sales service

  • Option clause allowing ±25% quantity change at contract and during currency

  • On-site OEM warranty to be defined; ensure post-sale support within India

  • No BOQ items provided; ensure bid covers full scope including installation and commissioning

Terms & Conditions

  • Option to adjust quantity by 25% during/after bid with contracted rates

  • Scope includes installation, testing and commissioning, not just supply

  • Imported printers require India-based OEM/authorized seller for service

Important Clauses

Payment Terms

Not explicitly listed in data; bidders should assume standard government terms with possible advance/milestone payments and final payment on acceptance after commissioning

Delivery Schedule

Delivery period triggered from last date of original delivery order; option extension formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should verify LD provisions during bid submission

Bidder Eligibility

  • Demonstrated experience in supply and installation of PVC card printers or similar ID card systems

  • Ability to provide post-sales service within India for imported equipment

  • Financial capability to undertake scope including installation and commissioning

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Printer Direct to Card (DTC) Printer supplied with one standard OEM Full Colour (YMCKO) Ribbon
Generic Print Capability Dual Sided Printing (Auto)
Generic Lamination Supported Not Supported, Single Sided, Dual Sided Or higher
Generic Maximum Print Resolution (dpi) 251 to 310, 311 to 610 Or higher
Print Speed Edge to Edge (DTC) Full Card Colour Print Speed (Single Side) (in Cards per Hour for CR80 Size) 200 to 299, 300 to 399, 400 to 499 Or higher
Print Speed Over the Edge (Re-Transfer) Full Card Colour Print Speed (Single side) (in Cards per hour for CR80 Size) Not Applicable Or higher
Media Compatible Card Size CR80 (86mm x 54mm)
Media Maximum Card Input Hopper Capacity Supported 51 to 100, 101 to 150, 151 to 200, 201 to 250 Or higher
Compatibility Connectivity 1 x USB, 1 x Ethernet
Compatibility OS Compatibility Windows, Linux
Certification On Site OEM Warranty (Years) 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar PVC card printer supply/installation projects

4

Financial statements (audited or latest interim)

5

EMD submission document (as applicable) or equivalent security

6

Technical bid documents demonstrating compliance with printer specifications

7

OEM authorization letter or certificate of Authorized Distributor for imported products

8

Product/firm warranty and service capability details

Frequently Asked Questions

How to bid on PVC card printers tender in Kerala 2025

Bidders should prepare documentation including GST, PAN, experience certificates, financial statements, and OEM authorizations. Ensure ability to supply, install, test and commission; confirm option clause enabling up to 25% quantity variation and confirm India-based after-sales support for imported printers.

What documents are required for PVC printer tender in Kerala

Submit GST certificate, PAN card, past project experience certificates for printers, financial statements, EMD documents if applicable, OEM authorization for imported products, and technical compliance certificates; include installation and commissioning plan outlining timelines.

What are the technical specifications for PVC card printers tender in Kerala

Tender data lists categories such as printer type, print capability, lamination support, DPI, print speeds (CR80), media, card hopper capacity, connectivity, OS compatibility, and on-site OEM warranty; exact specs are not disclosed and should be clarified in bid documentation.

When is the delivery deadline for PVC printers tender in Kerala

Delivery schedule follows the option clause; initial delivery period ends with the original delivery order date, with potential extensions calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

What are the payment terms for the Kerala PVC printer purchase

Tender data does not specify exact payment terms; bidders should seek clarification on milestones, possible advance payment, and final payment upon successful installation and commissioning, aligned with government procurement norms.

What about OEM warranty for imported PVC printers in Kerala

Imported products require an OEM or Authorized Seller with a registered Indian office to provide after-sales service; bidders must submit the related certificate and ensure on-site warranty coverage is detailed in the technical bid.

What is the scope of supply for the Kerala PVC printer bid

Scope includes Supply, Installation, Testing and Commissioning of PVC Card Printers; bid price must cover all cost components; ensure installation plan, user training, and acceptance testing are included.

How to ensure compliance with option clause and delivery

Prepare flexible schedules and inventory planning to accommodate up to 25% quantity variation; align delivery timelines with last-date-of-delivery-order logic and ensure minimum 30-day extension periods are feasible.