GEM

Indian Army Department of Military Affairs Photocopier Repair & Servicing Tender 2025 – Canon Scanner Fuser Drum Power Supply Repair

Posted

22 Oct 2025, 06:51 pm

Deadline

01 Nov 2025, 07:00 pm

Location

POONCH , JAMMU & KASHMIR

Progress

Issue22 Oct 2025, 06:51 pm
AwardPending
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Quantity

5

Category

Repair of Scanner Section of Photocopier Machine Canon

Bid Type

Two Packet Bid

Categories 5

PHOTOCOPIER MACHINE POWER MACHINE LABOUR SCANNER

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for comprehensive repair and servicing of Canon photocopier components, including the Scanner section, Fuser Assembly, Drum Assembly, Power Supply Card, and PCR Roller with toner refilling labor. The BOQ lists 5 items, though specific quantities are not provided. The process includes a pre-dispatch inspection at the seller’s premises, with inspection charges borne by the buyer, and a mandatory advance sample approval post-award. An option clause allows up to 25% quantity variation at contracted rates, with delivery timelines derived from original orders. The opportunity targets service providers proficient in Canon photocopier repair with labour support.

Technical Specifications & Requirements

  • Service scope: Repair and servicing of Canon photocopier components: Scanner section, Fuser Assembly, Drum Assembly, Power Supply Card, PCR Roller, and toner refilling with labour.
  • Documentation requirements: Advance sample approval after contract award; pre-dispatch inspection before dispatch; independent external inspection agency possible; in-house testing facilities provided by seller at no cost.
  • Inspection framework: 7-day inspection window post email notice; buyer bears external lab/testing charges; rejection rights preserved at consignee location.
  • Additional terms: Option clause permits quantity change up to 25% during/after contract; delivery period calculations with minimum 30 days extension; acceptance based on pre-dispatch clearance.
  • No technical specifications or measurements are provided in the data; bidders must align with Canon photocopier repair norms and standard lab practices.

Terms, Conditions & Eligibility

  • Delivery terms: Flexible under option clause; delivery period influenced by last date of original delivery order.
  • Pre-dispatch inspection: At seller premises; buyer/consignee or nominated agency to inspect; external charges borne by buyer.
  • Sample clause: Advance sample approval required prior to bulk manufacturing.
  • Tender-wide: Bidders must comply with inspection, sampling, and option-based quantity adjustments; no explicit EMD or turnover figures stated.
  • Key risk controls: Maintain readiness for pre-dispatch clearance; ensure ability to comply with buyer’s inspection timelines and potential LD considerations as per GTC.

Key Specifications

  • Product/service category: Repair and servicing of Canon photocopier machine components (Scanner section, Fuser Assembly, Drum Assembly, Power Supply Card, PCR Roller, toner refilling with labour)

  • Estimated value/quantities: Not specified; BOQ contains 5 items with N/A quantities

  • Standards/Compliance: Not specified in tender data; bidders to comply with Canon repair practices and general quality norms

  • Delivery/Inspection: Pre-dispatch inspection at seller premises; 7-day inspection window; external lab charges borne by buyer

  • Warranty/Support: Not specified; advance sample approval required prior to bulk manufacturing

Terms & Conditions

  • Option Clause: Buyer may increase/decrease quantity up to 25% during/after contract at contracted rates

  • Pre-dispatch inspection: Buyer or nominated agency to inspect; inspection charges borne by buyer

  • Advance sample approval: Required after award before bulk manufacturing

  • Delivery timing: Based on original delivery order; extension rules apply with minimum 30 days

Important Clauses

Payment Terms

Not specified in data; payment terms to be as per GTC and contract after inspection clearance

Delivery Schedule

Delivery period starts from the last date of original delivery order; option-based extensions apply with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; LD provisions to be referenced from general terms and conditions

Bidder Eligibility

  • Experience in repairing Canon photocopier components (Scanner, Fuser, Drum, PSU, Roller)

  • Capability to provide labour for toner refilling services

  • Ability to submit advance samples and comply with pre-dispatch inspection schedule

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Repair of Scanner Section of Photocopier Machine Canon Repair of Scanner Section of Photocopier Machine Canon 1 job [email protected] 10
2 Repari of Fuser Assy and Servicing of Photocopier machine Repari of Fuser Assy and Servicing of Photocopier machine 1 job [email protected] 10
3 Repair of Drum assy and servicing of Photocopier Machine Repair of Drum assy and servicing of Photocopier Machine 1 job [email protected] 10
4 Repair of Power Supply card of Photocopier Machine Repair of Power Supply card of Photocopier Machine 1 job [email protected] 10
5 Repair of PCR Roller and Toner refilling incl labour charges Repair of PCR Roller and Toner refilling incl labour charges 1 job [email protected] 10

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for Canon photocopier repair (scanner, fuser, drum, PSU, toner refilling)

4

Financial statements (as required by purchaser)

5

EMD/Security deposit documentation (as applicable under terms)

6

Technical bid documents demonstrating capability to perform Canon photocopier repairs

7

OEM authorizations or service capability confirmation for Canon photocopier components

Frequently Asked Questions

How to bid for Indian Army photocopier repair tender 2025?

Bidders must provide GST, PAN, experience certificates in Canon repairs, financial statements, and OEM authorizations. Include technical bid detailing repair capabilities for Scanner, Fuser, Drum, PSU, and PCR Roller with labour for toner refilling. Ensure advance sample approval and readiness for pre-dispatch inspection within the stated timelines.

What documents are required for the Indian Army Canon repair tender 2025?

Required documents include GST certificate, PAN, experience certificates for Canon repairs, financial statements, EMD documentation if applicable, technical bid, and OEM authorizations ensuring capability to service Canon photocopier parts such as Scanner, Fuser, Drum, PSU, and PCR Roller.

What are the inspection requirements for the photocopier repair bid?

Pre-dispatch inspection occurs at seller premises; buyer may appoint an external agency; inspection charges borne by buyer. A 7-day inspection window starts from email notice; goods pass only after clearance; rejection rights remain with consignee.

What are the delivery terms under the option clause for this tender?

Quantity may change up to 25% during/after contract at contracted rates. Delivery period extends from the last date of the original order, with calculated additional time and a minimum extension of 30 days.

What is required for advance sample approval in this bid?

Advance sample approval is mandatory post award before bulk manufacturing. The seller must provide samples for validation; approval is required to proceed with mass production and delivery.

Which Canon photocopier components are covered by this tender?

Repair and servicing cover Scanner section, Fuser Assembly, Drum Assembly, Power Supply Card, PCR Roller, and toner refilling labor, including associated labour charges.