GEM

Field Operations Division (fod) NS SO High End Desktop Computer Laptop MFM UPS Tender 2025

Posted

24 Oct 2025, 11:25 am

Deadline

03 Nov 2025, 12:00 pm

EMD

₹1,000

Value

₹20,28,012

Location

SAMBALPUR , ODISHA

Progress

Issue24 Oct 2025, 11:25 am
Corrigendum27 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

47

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Tender Overview

The Field Operations Division (fod) under the National Sample Survey Office (nsso) invites bids for a bundle of high-end IT equipment: High End Desktop Computer (Q2), High End Laptop/Notebook (Q2), Multifunction Machine MFM (V2) (Q2), and Line Interactive UPS with AVR (V2) (Q2). The estimated contract value is ₹2,028,012.30, with an EMD of ₹1,000. Bidders should comprehend the scope across desktop, portable computing, multifunction printing/scanning devices, and power backup solutions, intended to support NS SO operations. The procurement emphasizes standardized capability, with OEM service support requirements and adherence to stated certifications. Key differentiators include a robust service-center footprint in consignee states, with 30-day initialization for new centers post-award and mandatory ISO 9001 certification. The tender targets vendors capable of supplying interoperable devices that meet government procurement standards in 2025.

Technical Specifications & Requirements

  • Product categories: High End Desktop Computer, High End Laptop, Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2)
  • Standards/Certifications: ISO 9001; OEM authorization; BIS/type test certificates; material test certificate to be provided with supply
  • Core specs to capture: Factory pre-loaded OS; RAM, primary/secondary storage capacities; monitor availability and panel type; UPS warranty and AVR regulation; printer/scanner paper handling, output/display sizes
  • Service/Support: Functional Service Centre in each consignee state or 30-day establishment post-award; dedicated toll-free support; escalation matrix
  • Delivery/Contract scope: Quantity adjustments up to ±25% during contract; delivery terms aligned to original/extended periods; payment terms as per ATC

Terms, Conditions & Eligibility

  • EMD: ₹1,000; must accompany bid
  • Experience: 2 years or more as per ATC; ISO 9001 certified bidders preferred
  • OEM/Imported product clause: Indian registered office for aftersales service; OEM authorization
  • Service centers: Must be functional in consignee state; evidence required
  • Documentation: Required certificates including BIS license, type tests, and material test certificates; uploading mandatory
  • Warranty/Support: On-site or line-interactive UPS warranty terms and battery warranty details; escalation/contact information required

Key Specifications

  • High End Desktop Computer with factory pre-loaded OS, RAM and storage as specified

  • High End Laptop/Notebook with required OS and hardware specs

  • Multifunction Machine MFM (V2) with printing/scanning capabilities and paper handling

  • Line Interactive UPS with AVR (V2) including battery warranty and AVR regulation

Terms & Conditions

  • EMD ₹1,000; bid validity and payment terms per ATC

  • ISO 9001 certification mandatory; OEM/authorization required

  • Service centers: in-state presence or 30 days post-award

Important Clauses

Payment Terms

Payment terms as per ATC; project-specific terms to be confirmed with order

Delivery Schedule

Delivery period and extensions governed by option clause; +/-25% quantity adjustment

Penalties/Liquidated Damages

LD provisions to be detailed in contract; minimum delivery timelines to be observed

Bidder Eligibility

  • Must have ISO 9001 certification

  • Must demonstrate OEM/Authorized seller status for imported products

  • Must provide Service Centre availability or established within 30 days of award

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher
PROCESSOR Higher Processor Number NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage, HDD@5400RPM, HDD@7200RPM, NVME - SSD Or higher
STORAGE Secondary Storage Capacity (in GB) 0.0, 1024.0 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type In Plane Switching (IPS)
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (minimum 2 years)

4

Financial statements (audited or certified)

5

EMD documents (₹1,000)

6

OEM authorization for imported products

7

ISO 9001 certificate (bidder or OEM)

8

BIS license and type test certificates

9

Material Test Certificate

10

Service center proof in consignee state or plan to establish within 30 days

11

Dedicated toll-free service number and escalation matrix

Corrigendum Updates

1 Update
#1

Update

27 Oct 2025

Frequently Asked Questions

How to bid in NS SO fod high end IT equipment tender in 2025

Bidders must meet eligibility criteria including 2+ years of relevant experience, ISO 9001 certification, and OEM/authorized seller status for imported products. Submit GST, PAN, financials, EMD ₹1,000, and product certificates. Include service centre proof and escalation matrix; reference ATC terms for delivery and payment specifics.

What documents are required for fod NS SO IT procurement tender 2025

Submit GST registration, PAN, audited financial statements, experience certificates showing 2+ years, EMD ₹1,000, OEM authorization for imported items, ISO 9001 certificate, BIS/type test certificates, and Material Test Certificate. Provide service-center details and dedicated toll-free service number.

What are the technical specifications for high end desktops and laptops tender

Specifications require factory pre-loaded OS, RAM capacity, primary/secondary storage capacities, monitor availability and type, and related printer/scanner features for MFM; UPS with AVR performance and battery warranty; ensure ISO 9001 and OEM certifications with BIS/type tests as applicable.

What are the delivery and quantity adjustment terms in fod tender

Quantity may be increased/decreased up to 25% during contract; delivery period calculated using (increased quantity/original quantity) × original delivery period with a minimum 30 days; extensions allowed to the extent of the option clause; delivery starts after original/extended order date.

What is the EMD amount for fod NS SO procurement 2025

The bid security deposit is ₹1,000 as EMD. Ensure payment in acceptable format (DD/online) per tender ATC; EMD must accompany the bid document and be valid for the bid validity period.

How to verify service support requirements for imported products in this tender

Bidder must have Indian registered office for after-sales service or establish one within 30 days of award; provide functional service centre proof in at least one consignee state; provide dedicated toll-free number and service escalation matrix.

What standards and certifications are mandatory for this NS SO procurement

Mandatory ISO 9001 certification for bidder or OEM; BIS/type test certificates and Material Test Certificate; OEM authorization for imported products; ensure factory OS and hardware specifications meet listed requirements and are traceable to the product specification.