GEM

National Institute Of Technology KaraiKal LED Video Wall Panel Tender 2025 Puducherry ISI/ISO Standards

Posted

25 Oct 2025, 12:50 pm

Deadline

15 Nov 2025, 01:00 pm

Location

KARAIKAL , PUDUCHERRY

Progress

Issue25 Oct 2025, 12:50 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

DIGITAL SCREEN PANEL AUDIO VIDEO EQUIPMENT DISPLAY SYSTEM DATA WALL DISPLAY

Tender Overview

National Institute Of Technology (NIT) in KaraiKal, Puducherry 609601 invites bids for the LED video wall panel procurement under the Department Of Higher Education. The scope includes Supply, Installation, Testing, Commissioning (SITC) of LED panels, plus operator training and any required statutory clearances. The contract contemplates an option to increase/decrease quantity by up to 25% at contracted rates, with delivery timing linked to the original delivery date and extended periods. The project emphasizes a robust after-sales network with OEM warranties and service infrastructure within India.

Technical Specifications & Requirements

  • Product category: Active LED video wall panel
  • Scope: Supply, Installation, Testing, Commissioning, and Training; includes statutory clearances if required
  • Warranty: 3 years from final acceptance or post-installation completion; OEM warranty certificates to be submitted at delivery
  • Service centers: Must have a functional service center in the state of each consignee location; establishment within 30 days of award; documentary evidence required
  • Support: Dedicated toll-free service number and an escalation matrix for service
  • ATC/ATC: Buyer-added ATC terms apply; check GST obligations
  • BOQ: No BOQ items listed yet; quantity flexibility remains a key term

Terms, Conditions & Eligibility

  • Quantity flexibility: Up to 25% increase/decrease at contract rates; extended delivery period proportional to additional quantity with a minimum of 30 days
  • Delivery timeline: Commences from the last date of the original delivery order; extended durations apply per option clause
  • Payment terms: Follow standard procurement payment terms; payment release contingent on submission of service center evidence and OEM warranties
  • Documentation: OEM authorizations, GST, PAN, experience certificates, and installation/training records may be required; ensure readiness for rapid submission
  • GST advisory: Bidders must verify applicable GST independently
  • Warranty/maintenance: Ensure post-warranty support and on-site maintenance capabilities within India

Key Specifications

  • Product/service names: Active LED video wall panel for SITC

  • Quantities: Not specified in BOQ; quantity flexibility up to 25%

  • Estimated value: Not disclosed

  • Experience: Prior LED video wall or large-format display deployments encouraged

  • Quality/standards: OEM warranty, service center coverage, IS/IEC alignment not explicitly stated

  • Delivery/installation: SITC with training; statutory clearances if required

  • Warranty: 3 years from final acceptance or installation completion

Terms & Conditions

  • Option to modify quantity by up to 25% at contract rates

  • Delivery period linked to original order date with extended period calculations

  • 3-year warranty and OEM warranty certificates required at delivery

Important Clauses

Payment Terms

Payment terms aligned to delivery acceptance and submission of OEM warranties; exact percentages not specified in available data

Delivery Schedule

Delivery begins after the original delivery order; extended time permitted proportional to added quantity, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in provided terms; implied adherence to standard contract clauses

Bidder Eligibility

  • Functional service center in the state of each consignee location or ability to establish within 30 days

  • OEM authorization for LED video wall panels and related components

  • Evidence of prior SITC of similar scope within India

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (LED video wall or related AV deployments)

4

Financial statements or turnover proof

5

EMD/Security deposit (as applicable in terms)

6

Technical bid documents

7

OEM authorization certificates

8

Warranty certificates for prior similar projects

9

Service center establishment evidence (within 30 days of award)

Frequently Asked Questions

How to bid for LED video wall tender in Puducherry 2025 with NIT KaraiKal?

Bidders must submit GST, PAN, experience certificates, and OEM authorizations along with the technical bid. Ensure OEM warranty documents and service-center evidence are ready. The bid allows a 25% quantity variation at contract rates, with SITC including training and statutory clearances if required.

What documents are required for LED display tender in KaraiKal?

Required documents include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD documents if applicable, OEM authorization, and installation/training completion records. Submit OEM warranties with delivery, plus service-center details in the bid.

What are the delivery and warranty terms for the LED panel bid?

Delivery will begin after the original delivery order; quantity may increase up to 25% at contracted rates with extended delivery time proportional to added quantity. Warranty is 3 years from final acceptance or installation; OEM warranty certificates required at delivery.

Which after-sales support is required for LED wall procurement 2025?

Bidders must have a functional service center in each consignee state's location or establish one within 30 days of award. Dedicated toll-free service and escalation matrix are required for prompt maintenance and troubleshooting.

Are there IS/ISO standards mandated for the LED wall tender?

Specific IS/ISO standards are not explicitly stated in the available data; bidders should confirm any standard adherence during bid submission and include compliance where applicable, plus OEM warranties and service capabilities.

What is the scope of supply for the NIT KaraiKal LED bid?

Scope includes Supply, Installation, Testing, Commissioning, and Training of operators; the bid may require statutory clearances if applicable, with post-installation support and service center coverage.

What is the significance of the 25% option clause in this tender?

The option clause allows up to 25% quantity variation at contracted rates during execution, with delivery extensions calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.