GEM

National Institute Of Technology Jalandhar Core Drilling Machine Tender 2025 – 25% Quantity Option & ₹12,000 EMD

Bid Publish Date

29-Oct-2025, 6:36 pm

Bid End Date

19-Nov-2025, 7:00 pm

Bid Opening Date

19-Nov-2025, 7:30 pm

EMD

₹12,000

Location

JALANDHAR , PUNJAB

Progress

Issue29-Oct-2025, 6:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

CORE DRILLING MACHINE

Tender Overview

National Institute Of Technology (NIT) Jalandhar, Department Of Higher Education, invites bids for a Core Drilling Machine. The tender requires supplier capabilities to provide supply, installation, testing, commissioning, and operator training, with statutory clearances if any. The bid features an EMD of ₹12,000 and a flexible quantity option of up to 25% more than bid quantity during contract execution. Delivery timing aligns with original delivery period, with proportional extension rules. The scope emphasizes a complete solution rather than standalone equipment, and includes procurement context from the location Jalandhar, Punjab 144001. A unique differentiator is the option to adjust orders mid-contract, affecting delivery planning and financials, while ensuring compliance with OEM authorization and post-sales support prerequisites.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning of goods, and training of operators; includes any required statutory clearances.
  • EMD: ₹12,000 (as tender security).
  • Manufacturer Authorization: OEM/authorized distributor must furnish an authorization form with complete contact details.
  • Service Centre requirement: Functional service center in the state of each consignee’s location for carry-in warranty; if not present, establish within 30 days of award; payment linked to documentary evidence of center.
  • Support features: Dedicated toll-free service number and an escalation matrix for service support.
  • Delivery rules: Option clause allows quantity variation up to 25% both pre- and during contract with extended delivery timelines recalculated by the formula provided.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25%, with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Manufacturer Authorization: Required for authorized distributors, including full OEM details.
  • Scope of Supply inclusion: All costs for supply, installation, testing, commissioning, operator training, and statutory clearances.
  • Service Centre Obligation: Establish a functional Service Centre in the consignee state within 30 days of award; evidence required for payment release.
  • Support: Dedicated toll-free number and escalation matrix for service support.
  • Delivery & Warranty: Delivery period linked to original order date; extended delivery allowed within contract limits; warranty terms to be stated in the bid.

Key Specifications

    • Scope of supply: Supply, Installation, Testing, Commissioning, Operator Training, and Statutory Clearances
    • EMD: ₹12,000
    • OEM Authorization: Complete OEM/authorized distributor form with contact details
    • Service Centre: Functional centre in each consignee state; must establish within 30 days if absent
    • Support: Dedicated/toll-free service number and escalation matrix
    • Delivery option: Quantity adjustment up to 25% during and after bidding; delivery period scales with formula

Terms & Conditions

  • Key Term 1: EMD of ₹12,000 required with bid submission

  • Key Term 2: Optional quantity variation up to 25% with extended delivery timing

  • Key Term 3: OEM authorization and state-wise service centre establishment within 30 days

Important Clauses

Payment Terms

Payment release linked to documentary evidence of a functional Service Centre; no explicit total payment schedule provided in tender terms

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time calculated by (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided terms; bidders should assume standard LD terms per supplier contract and GEM guidelines

Bidder Eligibility

  • Authorized OEM or authorized distributor with valid Manufacturer Authorization

  • Evidence of ability to establish or operate a Service Centre in the state of Punjab (Jalandhar) or consignee location

  • Capability to deliver and commission core drilling equipment with operator training and statutory clearances if applicable

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (related to core drilling equipment or similar scopes)

4

Financial statements (audited if available)

5

EMD submission document (₹12,000)

6

Technical bid documents

7

OEM authorization / Manufacturer Authorization

8

Proof of functional Service Centre or plan to establish one within 30 days

9

Documentation evidencing service center in the required state

10

Escalation matrix and dedicated toll-free service contact details

Frequently Asked Questions

How to bid on the core drilling machine tender in Jalandhar?

Bidders should prepare GST, PAN, and EMD ₹12,000 along with OEM authorization and operator training plan. Include scope of supply, installation, testing, commissioning, and statutory clearances. Provide evidence of a service center in Punjab or commitment to establish within 30 days of award.

What documents are required for the NIT Jalandhar core drilling bid?

Submit GST certificate, PAN, audited financials, experience certificates, OEM authorization, technical bid, and EMD proof of ₹12,000. Also include service center proof or establishment plan within 30 days, and a toll-free support contact with escalation matrix.

What are the delivery terms for quantity variation in this tender?

The buyer may increase/decrease quantity up to 25%. Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; original delivery period applies otherwise.

Which standards or certifications are required for this procurement?

The tender specifies OEM authorization and service capability; explicit IS or BIS standards are not listed. Bidders should provide manufacturer validation, installation and commissioning capability, and confirm statutory clearances if applicable to the core drilling equipment.

When should the service center be established in Punjab?

If not already present, the successful bidder must establish a functional service center within 30 days of award and provide documentary evidence for payment release to the buyer.

What is the total estimated value and EMD for this bid in Jalandhar?

The Tender requires an EMD of ₹12,000. The document does not specify a total estimated contract value; bidders should prepare to supply, install, test, commission, and train operators for core drilling machinery within the scope defined.

What is required for manufacturer authorization in this tender?

Bids from authorized distributors must include an OEM authorization form with full name, designation, address, email, and phone number of the OEM or original service provider to validate eligibility and post-sales support commitments.

What are the post-sales support expectations for this core drilling equipment?

Bidders must provide a dedicated toll-free service number and an escalation matrix. A functional service center in the state of the consignee, or a plan to establish one within 30 days, is mandatory for payment processing and ongoing service.