GEM

South Western Railway Retaining Compound Loctite-638 50ML Tender Sealing DSL MEMU DEMU 2025

Posted

23 Oct 2025, 11:12 am

Deadline

03 Nov 2025, 12:00 pm

Progress

Issue23 Oct 2025, 11:12 am
AwardPending
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Quantity

30

Bid Type

Single Packet Bid

Categories 1

LOCTITE

Tender Overview

South Western Railway, Indian Railways, invites a goods-only supply tender for LOCTITE-638 Retaining Compound (50 ML) used for sealing DSL, MEMU, and DEMU suspension components, specifically the outer race. The item is packaged in 50 ML units. The contract includes a 24-month warranty from the supply date. The scope emphasizes delivery of raw material as a standalone product, with an emphasis on compliance, traceability, and post-delivery support. Key differentiators include mandatory functional service centers and a dedicated support channel, ensuring uptime for rolling stock assemblies. This procurement targets reliable supply of a specialized adhesive/sealant with defined packaging and warranty terms.

Technical Specifications & Requirements

  • Item: Retaining Compound (Loctite-638) in 50 ML packaging for sealing of DSL, MEMU, DEMU suspension tube bearing outer race.
  • Standards/Performance: Not explicitly stated beyond product name; ensure compatibility with rail maintenance standards for sealing compounds.
  • Packaging Size: 50 ML per unit.
  • Warranty: 24 months from date of supply.
  • Categorization: Physical and chemical properties with minimum shear strength for steel/steel joints and GAP Fill specification.
  • Inspection: Nominated inspection agency to be determined by the buyer during post-submission evaluation.
  • Other: Service Centre availability in the consignee state; dedicated service support channel; GST-compliant invoicing through the GeM portal.

Terms, Conditions & Eligibility

  • Scope: Supply of Goods only; no services included in bid price.
  • Turnover: Bidder must meet turnover criteria over the last three financial years ending 31 March; audited balance sheets or CA certification required.
  • Service & Support: Functional Service Centre in the state of each consignee location or establish within 30 days of award; payment contingent on evidence of center.
  • Warranty/Penalties: Defect rectification within 5 days; 0.5% unit price penalty per week of delay up to 10% of total contract value; post-10% penalty, alternate sourcing may be used at seller cost with PBG forfeiture.
  • ATC Clause: 24-month warranty; GST invoice and GST portal payment screenshots to be uploaded during invoicing.
  • Payment Terms: Not explicitly stated; invoicing must be GST-compliant with portal verification.
  • Inspection: Nominated agency to conduct inspection as per buyer's direction.

Key Specifications

    • Product name: Retaining Compound (Loctite-638)
    • Packaging size: 50 ML per unit
    • Application scope: Sealing of DSL, MEMU, DEMU suspension tube bearing outer race
    • Warranty: 24 months from the date of supply
    • Categories: Physical and Chemical Properties; GAP Fill; Packaging Guidelines
    • Quality/Compliance: Ensure brand-specific formulation compatibility with rail maintenance standards
    • Delivery/Inspection: Nominated inspection agency to be determined; service centers in vendor's state

Terms & Conditions

  • EMD: Not specified in available data

  • Turnover: Three-year average turnover required; documented via audited statements or CA certificate

  • Delivery: 30-day establishment window for service center if not present; 5-day defect rectification window

  • Penalties: 0.5% weekly penalty up to 10% of contract value; PBG forfeiture possible

  • Warranty: 24 months from supply date for Loctite-638 50 ML

  • Documentation: GST invoice and GST portal payment screenshot required

Important Clauses

Warranty & Penalties

Defects must be rectified within 5 days; 0.5% unit price per week of delay; cumulative cap 10% of contract value; post-penalty, alternate sourcing at seller cost with PBG forfeiture.

Service Centre

Bidder/OEM must have a functional service centre in each consignee state; if not, establish within 30 days of award; payment released after evidence of service centre.

GST Compliance

Invoices must be GST-compliant; upload scanned GST invoice and GST portal payment screenshot with the GeM portal bid submission.

Bidder Eligibility

  • Minimum turnover criteria for last 3 financial years as per bid document

  • Functional service centre in each consignee state or ability to establish within 30 days

  • Demonstrated experience with similar retaining compounds or rail maintenance consumables

  • GST registration and PAN verification; audited financial documentation

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Physical and Chemical Properties Shear Strength Steel/Steel* (psi), Min 4000
Physical and Chemical Properties GAP Fill 0.25
Packaging Guidelines Packaging Size 50.0

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing turnover for last 3 years

4

Experience certificates/previous supply orders for similar retaining compounds

5

OEM authorization for Loctite-638 (if applicable)

6

Technical bid documents confirming the 50 ML packaging and warranty terms

7

GST invoice sample and GST portal payment receipt screenshots

Frequently Asked Questions

How to bid for Loctite-638 retaining compound tender in SWR 2025?

Bidders must submit GST registration, PAN, audited turnover certificates for the last three years, and experience certificates for similar retaining compounds. Include OEM authorization for Loctite-638 if required, 50 ML packaging confirmation, and 24-month warranty terms. Ensure GeM GST invoice is uploaded with payment screenshot.

What documents are required for the Loctite 638 tender in SWR?

Required documents include GST certificate, PAN, audited financial statements or CA certificates showing turnover, relevant experience certificates, OEM authorization for Loctite-638, technical bid for 50 ML packaging, and GST invoice sample with GST portal payment screenshot.

What are the key technical specifications for Loctite-638 in this bid?

Key specs include Loctite-638 retaining compound in 50 ML packaging, used for sealing DSL, MEMU, DEMU suspension tube bearing outer race, with a 24-month warranty. Also includes physical-chemical properties with minimum shear strength and GAP Fill parameters.

What is the warranty period and penalty for delays in SWR tender?

Warranty is 24 months from the supply date. Delays incur a penalty of 0.5% of the unit price per week, capped at 10% of the total contract value; after which penalties may trigger alternative sourcing at seller cost.

What is required for service centers in SWR rail tender bidders?

Bidders must have a functional service centre in each consignee state or establish one within 30 days of award. Payment depends on submission of evidence of the service centre's operational status and dedicated support contact details.

Are GST invoices and portal payments mandatory for this tender?

Yes. Bidders must upload a scanned GST invoice and a GST portal payment screenshot during GeM bid submission, ensuring GST compliance for invoicing and payment processing.

What is the packaging requirement for the sealing compound?

The product must be supplied in 50 ML packaging specific to Loctite-638, suitable for sealing DSL, MEMU, and DEMU suspension components as described in the item description.

What turnover criteria must bidders meet for SWR supplies?

Bidders must show a minimum average annual turnover over the last three financial years ending 31 March as stated in the bid document, with supporting audited statements or CA certificates.