GEM

Indian Army Goods Forms & Registers Supply Tender 2025 Department of Military Affairs India ISO 9001 2025

Posted

18 Oct 2025, 11:17 am

Deadline

03 Nov 2025, 12:00 pm

Location

BELAGAVI , KARNATAKA

Progress

Issue18 Oct 2025, 11:17 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1812

Category

Incoming Dak Register

Bid Type

Two Packet Bid

Categories 3

DIARY INDUCTION MOTORS HAEMATOLOGY

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement: Supply of various forms and registers including Incoming Dak Register, Outgoing Dak Register, Prescription Pad, Medical Case Sheet, Haematology Form, Biochemistry Form, Pathology urine Form, HIV INV Form, Monthly Diet Sheet, MLC Register, Hospital Discharge Slip, OT charts, Neonatal Case Sheet Pad, and numerous support forms. Quantity/Value: 37 BOQ items; exact quantities not disclosed. Location: India (defense procurement context); scope focuses on form and register supply for military medical and administrative use. Key differentiator: Advance sample approval prior to bulk manufacturing; strict conformity to contract specifications and sample-based acceptance. Unique aspects: Mandatory Material Test Certificate, ISO 9001 certification for bidder or OEM, and lab-based acceptance criteria.

Key Specifications

  • Extract 3-5 key technical requirements. If detailed specs unavailable, extract from:

    • Product/service names and categories
    • Quantities, capacities, or volumes mentioned
    • EMD amount or estimated value (indicates scope)
    • Experience requirements (years, similar projects)
    • Quality/compliance terms from conditions

  • DO NOT write 'Not specified in tender data' - extract SOMETHING useful

  • Example: 'Repair & overhauling service: estimated ₹200,000 scope'

  • Example: 'Service contract with 25% quantity adjustment flexibility'

  • Example: 'Government medical equipment maintenance capability required'

Terms & Conditions

  • Key Term 1: Advance sample approval before bulk manufacturing; 5-day submission window for samples; potential delivery schedule adjustment for buyer delays.

  • Key Term 2: ISO 9001 certification required for bidder or OEM; Material Test Certificate mandatory with supply; lab-based acceptance by Buyer.

  • Key Term 3: Turnover criteria over last 3 years; audited financials or CA certificate; non-submission leads to rejection.

Important Clauses

Payment Terms

Not disclosed in data; follow bid document ATC for exact terms.

Delivery Schedule

Delivery period may be refixed if buyer approval of advance sample is delayed; no LD for buyer delay.

Penalties/Liquidated Damages

Contract may be terminated for major deviations; LD terms not detailed in provided data.

Bidder Eligibility

  • Must hold ISO 9001 certification for bidder or OEM

  • Must provide Turnover evidence for last 3 years via audited statements or CA certificate

  • Must submit Material Test Certificate with supply and pass Buyer’s Lab test

Bill of Quantities (BOQ) 37 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Incoming Dak Register Incoming Dak Register 6 pieces sgoudappa.267 15
2 Outgoing Dak Register Outgoing Dak Register 6 pieces sgoudappa.267 15
3 Prescription Pad Prescription Pad 300 pad sgoudappa.267 15
4 Medical Case Sheet Medical Case Sheet 150 pad sgoudappa.267 15
5 Haematology Form Haematology Form 50 pad sgoudappa.267 15
6 Biochemistry Form Biochemistry Form 50 pad sgoudappa.267 15
7 Pathology urine Form Pathology urine Form 50 pad sgoudappa.267 15
8 Dhanvantri Ream Dhanvantri Ream 24 ream sgoudappa.267 15
9 HIV INV Form HIV INV Form 30 pad sgoudappa.267 15
10 Monthly Diet Sheet Monthly Diet Sheet 30 pieces sgoudappa.267 15
11 MLC Register MLC Register 2 pieces sgoudappa.267 15
12 Medical Expense Register Medical Expense Register 2 pieces sgoudappa.267 15
13 EL HPL CCL Register EL HPL CCL Register 2 pieces sgoudappa.267 15
14 CL Register CL Register 2 pieces sgoudappa.267 15
15 Report of illness form Report of illness form 10 pad sgoudappa.267 15
16 Treatment Chart Treatment Chart 10 pad sgoudappa.267 15
17 Consent Form Consent Form 12 pad sgoudappa.267 15
18 Consent Form OT Consent Form OT 10 pad sgoudappa.267 15
19 Hospital Discharge Slip Hospital Discharge Slip 40 pad sgoudappa.267 15
20 Surgical OT list Form Surgical OT list Form 10 pad sgoudappa.267 15
21 Opinion of specialist form Opinion of specialist form 10 pad sgoudappa.267 15
22 Injury Report form Injury Report form 10 pad sgoudappa.267 15
23 Railway Reservation Form Railway Reservation Form 10 pad sgoudappa.267 15
24 Intra Operative Anaesthesia Chart Intra Operative Anaesthesia Chart 700 pieces sgoudappa.267 15
25 Clinical Chart Pad Clinical Chart Pad 40 pad sgoudappa.267 15
26 Neonatal Case Sheet Pad Neonatal Case Sheet Pad 10 pad sgoudappa.267 15
27 OT Notes Minor Operative Form OT Notes Minor Operative Form 10 pad sgoudappa.267 15
28 Daily Parade State Register Daily Parade State Register 1 pieces sgoudappa.267 15
29 Car Diary Car Diary 50 pieces sgoudappa.267 15
30 Expense Voucher Expense Voucher 10 pad sgoudappa.267 15
31 Routine Lab INV Register Routine Lab INV Register 4 pieces sgoudappa.267 15
32 Serology Register Serology Register 2 pieces sgoudappa.267 15
33 Microbiology Register Microbiology Register 2 pieces sgoudappa.267 15
34 Histopathology Register Histopathology Register 2 pieces sgoudappa.267 15
35 Form C Form C 60 pad sgoudappa.267 15
36 Pre Operative Check form Pre Operative Check form 35 pad sgoudappa.267 15
37 Intake Output form Intake Output form 60 pad sgoudappa.267 15

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Frequently Asked Questions

How to bid on Indian Army forms and registers tender 2025?

Bidders must satisfy ISO 9001 certification, provide 3-year turnover evidence, and submit Material Test Certificate with supply. Prepare GST, PAN, experience certificates, financials, and OEM authorizations as per ATC. An advance sample must be submitted within 5 days of award for approval before bulk production.

What documents are required for Indian Army procurement of forms?

Submit GST certificate, PAN card, audited financial statements or CA certificate showing turnover, experience certificates, EMD documentation as per ATC, technical bid documents, and OEM authorizations. Ensure ISO 9001 compliance for bidder or OEM and include Material Test Certificate with each supply batch.

What are the key standards for this Indian Army form supply tender?

Mandatory ISO 9001 certification for bidder or OEM; Material Test Certificate to accompany supply; final acceptance based on Buyer’s Lab test results. Ensure compliance with form specifications and contract terms detailed in sample clause and ATC.

When is advance sample submission required for Indian Army forms tender?

Advance sample submission is required within 5 days of award. Buyer will approve or provide modification list within 5 days; bulk manufacturing follows only after approval. Delays in buyer approval may extend delivery period with no liquidated damages for buyer delay.

What is the turnover criterion for bidders in this procurement?

Bidders must demonstrate minimum average annual turnover over the last three years ending March 31 of the previous financial year. If the company is under 3 years old, use completed financial years after incorporation; provide audited balance sheets or CA certificate for verification.

What are the consequences for non-compliance or deviations?

Non-compliance can lead to rejection, or contract termination if major deviations are found. If samples are unacceptable, the buyer may require fresh samples before bulk supply; failure to meet contract specifications results in potential termination.