GEM

Indian Army LED Based Information Display System Tender Pune Maharashtra IS0 9001 IP65 2025

Posted

21 Oct 2025, 11:09 am

Deadline

08 Nov 2025, 11:00 am

EMD

₹86,000

Location

PUNE , MAHARASHTRA

Progress

Issue21 Oct 2025, 11:09 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

45

Category

LED Based Information Display System

Bid Type

Two Packet Bid

Categories 4

INFORMATION DISPLAY DISPLAY SYSTEM POWER UPS

Tender Overview

The Indian Army, Department Of Military Affairs, seeks a complete LED Based Information Display System paired with Online UPS and power bank accessories. The procurement involves supply, installation, testing, commissioning, and operator training, including statutory clearances where required. Estimated value is not disclosed, while the EMD is ₹86,000. The scope emphasizes on-site installation, integration, and post-installation support, with mandatory pre-bid briefing at Pune. Unique aspects include on-site OEM warranty and dedicated service centers within the consignee state. Bidders must demonstrate ISO 9001 certification, data-sheet conformity, and robust service support; the project requires comprehensive hardware: LED display board, Wi-Fi/GSM connectivity, IP-rated housing, and endurance/temperature tests to ensure field reliability.

Technical Specifications & Requirements

  • Product category: LED Based Information Display System with Online UPS with Power Bank; scope includes installation, testing, commissioning, and operator training.
  • Performance specs requested: LED Pitch, pixel density, viewing distance, brightness, color, language, Unicode support, and endurance under 27°C ±2°C; protective ratings per IS/IEC 60529 for dust and water.
  • Connectivity: Wi-Fi connectivity (type specified if applicable) and optional GSM data support; controller protocol adherence; cabinet construction and installation methods defined.
  • Environmental and reliability tests: Dust/Wind Water tests to IS/IEC 60529:2001, Dry Heat to 85°C ±2°C for 16 hours, Humidity 25°C ±3°C at 95% RH for 1 hour, Cold -25°C ±2°C for 2 hours, and Vibration at 5-50 Hz with 10 g for 1 hour.
  • Scope of supply includes installation integration, commissioning, and operator training; warranty: on-site OEM warranty for specified years.

Terms, Conditions & Eligibility

  • EMD: ₹86,000; submission via prescribed mode; data sheet alignment with bid the product specs.
  • Documentation: PAN, GST, cancelled cheque, EFT mandate; service center presence in the consignee state or establishment within 30 days; dedicated service helpline and escalation matrix.
  • Quality and certifications: ISO 9001 certification for bidder/OEM; pre-bid meeting mandatory; no blacklisted entities; data-sheet conformity required; OEM authorization and post-warranty service capability.
  • Installation scope includes training and statutory clearances (if any); pre-bid meeting at Army Cantt, Pune on 03 Nov 2025; vendor eligibility tied to after-sales support and service center readiness.

Key Specifications

  • LED Display System with exact LED Pitch, pixel density and brightness levels

  • Cabinet construction details and installation type

  • Wi-Fi and GSM data connectivity specifications

  • Controller protocol and IS/IEC 60529 compliance

  • Endurance, vibration, dust, water, dry heat, humidity and cold tests per listed standards

  • On-site OEM warranty terms and service center requirements

Terms & Conditions

  • EMD of ₹86,000 required with bid submission

  • ISO 9001 certification mandatory for bidder or OEM

  • Pre-bid meeting mandatory at Army Cantt, Pune on 03 Nov 2025

  • Data sheet must exactly match product specifications

Important Clauses

Payment Terms

Payment releases contingent upon successful installation, testing, training, and documentary evidence of service center readiness

Delivery Schedule

Delivery, installation, and commissioning to be completed as per procurement timeline post award; pre-bid meeting required

Penalties/Liquidated Damages

Penalties applicable for delays or non-conformance as per contract terms; performance bonds may be stipulated

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Functional service center in the state of the consignee or plan to establish within 30 days of award

  • No blacklisted status; submission of required certificates and data sheets

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Display Details Height (min)(mm) 160, 320, 480, 640, 800, 960, 1120, 1280, 1440, 1600, 1760, 1920, 2080, 2240, 2400, 2560, 2720, 2880, 3040 Or higher
Display Details Length(min)(mm) 320, 640, 960, 1280, 1600, 1920, 2240, 2600, 2920, 3240 Or higher
Display Details LED Pitch (max) (mm) 2.8, 3.91, 4, 5, 6, 6.7, 8, 10, 12 Or lower
Display Details LED Display Board Type Single, Dual, Tri Colour, Multi Colour
Display Details LED Colour Amber, Red, Green, Yellow, Blue, White, RG for Dual Colour, RGY for Tri Colour, RGB for Multi Colour
Display Details Language English, Regional, Multilingual
Display Details Unicode Support UTF-8, UTF-16, Other
Display Details Viewing Distance (Meter) 5, 7, 10, 15, 20, 25, 30 Or higher
Display Details LED Brightness(Cd/m2) upto 1000, 1001 - 2000, 2001 - 3000, 3001 - 4000, 4001 - 5000, 5001 - 6000, >6000 Or higher
Display Details pixel Pitch (mm) 5, 8, 10, 12 Or lower
Display Details Minimum Pixel Density (Dots/meter2) 2500, 3500, 5000, 8000, 10000, 12000 Or higher
Display Details Duty Cycle 16 x 7, 24 x 7 Or higher
Construction Cabinet Steel/Alluminium Box Duly Powder Coated, GI with Powder Coating, FRP (Fiber Reinforced Plastic) Or higher
Construction Type of Installation Indoor, Outdoor
Connectivity & Ports Wi Fi Connectivity Yes, No Or higher
Connectivity & Ports If Yes, Type of Wi Fi connectivity 802.11 b/g/n, 802.11 b/g/n/ac, NA Or higher
Connectivity & Ports GSM connectivity Yes, No Or higher
Connectivity & Ports If Yes, cellular Data Support 2G, 3G, 4G, 4G/Lte, NA Or higher
Controller Protocol Supported FTP, HTTP, SFTP, NA
Test and Protection Ingress Protection (Minimum IP) 43, 44, 45, 49, 53, 54, 65, 66, 67 Or higher
Test and Protection Endurance Test at 27 C+/-2 Deg C Yes, No Or higher
Test and Protection Vibration Test at 1point5 mm peak to peak over a specified ferquency Range, i e 5 - 50 Hz and return to 5 Hz at a linear sweep period of 1 minute / complete sweep cycle and 10 g at maximum frequency for 1 Hour Yes, No Or higher
Test and Protection Dust Test as per IS/IEC 60529:2001 Yes, No Or higher
Test and Protection Water Test as per IS/IEC 60529:2001 Yes, No Or higher
Test and Protection Dry Heat Test as per IS: 9000 at 85 deg C +/-2 Deg C for 16 Hrs Yes, No Or higher
Test and Protection Humidity Test as per IS: 9000 at 25 deg C +/-3 Deg C and 95% Humidity for 1 Hours Yes, No Or higher
Test and Protection Cold Test as per IS: 9000 at -25 deg C +/-2 Deg C for 2 Hrs Yes, No Or higher
Scope of Supply Installation integration and commissioning shall be included in the scope of supply Yes
Warranty On Site OEM Warranty (Year) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled cheque

4

EFT mandate certified by bank

5

Product data sheet aligned to bid specifications

6

ISO 9001 certificate (bidder or OEM)

7

OEM authorization (if applicable)

8

Pre-bid meeting attendance certificate

9

Blacklist certificate (no)

10

Service center establishment proof or plan (within 30 days of award)

Frequently Asked Questions

How to bid for LED display system tender in Pune 2025?

Bidders must meet eligibility criteria including ISO 9001 certification, provide PAN, GST, cancelled cheque, EFT mandate, and data sheets exactly matching product specs. They must attend the mandatory pre-bid meeting on 03 Nov 2025 and ensure service center readiness in the consignee state.

What documents are required for Army LED display procurement in Maharashtra?

Submit PAN, GST certificate, cancelled cheque, EFT mandate, data sheet aligned to bid specs, ISO 9001 certificate, OEM authorization if required, pre-bid attendance proof, and service center establishment proof or plan within 30 days of award.

What are the technical standards for the LED display system?

The tender requires compliance with IS/IEC 60529 for dust and water tests, Dry Heat 85°C for 16 hours, Humidity 95% at 25°C for 1 hour, Cold -25°C for 2 hours, and Vibration tests at 5-50 Hz. ISO 9001 certification is mandatory for bidder or OEM.

What is the EMD for the Army LED display bid in Pune?

EMD amount is ₹86,000. Submit via the prescribed bidding portal along with the bid; ensure the data sheet and certificates are uploaded to validate eligibility and technical compliance.

What are the installation and training requirements for this procurement?

Scope includes supply, installation, testing, commissioning, and operator training. The bid must cover integration with existing systems, warranties from the OEM on-site, and demonstration of statutory clearances if required.

What is the pre-bid meeting schedule for this LED display tender?

Pre-bid meeting is mandatory for technical qualification and will be held at Army Cantt, Pune at 1100 hrs on 03 Nov 2025. Site visits and samples will be approved during the meeting; bidders must attend to qualify.