Open State Governments & UT NPROCURE

Tender for Upkeeping Services at Vadodara Sports Complexes | Housekeeping & Administrative Support 2025-26

Bid Publish Date

03-Nov-2025, 5:40 am

Bid End Date

18-Nov-2025, 12:30 pm

EMD

₹58,000

Value

₹57,95,150

Location

VADODARA , GUJARAT

Progress

Issue03-Nov-2025, 5:40 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

NON CLINICAL SERVICE OTHER SERVICE CLEANING WORK HOUSEKEEPING SERVICES SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION

This government tender offers an exclusive opportunity for experienced facility management and housekeeping service providers to maintain two major sports complexes in Vadodara for the year 2025-26. The project involves comprehensive cleaning, administrative support, and facility maintenance, ensuring high standards of hygiene and operational efficiency. With a total estimated value of approximately ₹57.95 million, the tender is open to qualified companies with proven experience in managing large public sports facilities. The process includes detailed evaluation criteria, mandatory documentation, and a structured bidding procedure. Bidders must submit their proposals by 18th November 2025 through the online portal, adhering to all specified terms and conditions. Successful vendors will be responsible for delivering quality services over a 12-month period, contributing to the smooth functioning and upkeep of Vadodara's sports infrastructure. This is an excellent opportunity for facility management firms seeking government contracts in Gujarat, emphasizing transparency, quality, and compliance.

Scope Of Work

The selected service provider will be responsible for the following tasks:

  • Providing comprehensive housekeeping and cleaning services for both sports complexes, including daily cleaning, waste management, and sanitation.
  • Administrative support, including visitor management, facility supervision, and coordination with Vadodara Mahanagar Seva Sadan.
  • Maintenance of sports complex facilities, ensuring all equipment and amenities are in working order.
  • Adherence to safety and environmental standards as specified in the tender documents.

The scope includes but is not limited to:

Service Area Description
Cleaning Daily sweeping, mopping, dusting, and disinfection of all areas including toilets, locker rooms, and common spaces
Waste Management Proper disposal of waste, recycling, and maintaining cleanliness standards
Administrative Support Managing visitor registers, coordinating security, and ensuring smooth operations
Maintenance Regular inspection and reporting of facility issues

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation based on technical competence and cost.
  3. Final selection and contract signing.

The service provider must comply with all specified standards and deliver services as per the detailed scope outlined in the tender documents linked below.

Technical Specifications

The service provider must ensure compliance with the following technical parameters:

Parameter Specification
Cleaning Equipment Modern, eco-friendly cleaning tools and machinery
Workforce Minimum of 15 trained staff members per complex
Working Hours Daily from 6:00 AM to 10:00 PM
Safety Standards Conformance with IS standards for safety and hygiene

Sequential procedures include:

  1. Submission of technical bid with certificates.
  2. Demonstration of equipment and workforce capabilities.
  3. Evaluation and site inspection.
  4. Final approval and contract award.

The vendor must maintain detailed records of services provided and ensure compliance with all technical and safety standards as specified in the tender documents.

Financial Requirements

The estimated project cost is approximately ₹57,951,500, which includes all expenses related to housekeeping, administrative support, and maintenance services. Bidders are required to quote their rates in the prescribed format, ensuring competitiveness and compliance with tender guidelines.

Cost Component Amount (₹)
Housekeeping & Cleaning Included in bid
Administrative Support Included in bid
Maintenance & Miscellaneous Included in bid

Payment terms are as follows:

  • 10% advance payment upon contract signing.
  • Monthly payments based on service delivery and approval.
  • Final payment after completion of the contract period and satisfactory audit.

All financial transactions must adhere to applicable GST and tax regulations, with invoices submitted as per schedule.

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Eligibility Criteria

✓ Must have valid registration and licenses to operate as a facility management or housekeeping service provider.
✓ Must submit all required documents, including proof of experience, financial stability, and technical capacity.
✓ Minimum turnover of ₹5,00,00,000 in the last three financial years.
✓ Proven experience in managing similar sports complex or large public facility maintenance.

Qualification Criteria Details
Experience At least 3 years in facility management or housekeeping services
Financial Stability Average annual turnover of ₹5 crore over the last 3 years
Certifications Valid GST registration, labor compliance certificates

✓ Bid security deposit of ₹58,000 to be submitted along with the bid.
✓ Bidders must have a valid Digital Signature Certificate (DSC) for online submission.
✓ All documents must be in the prescribed format and submitted before the deadline.

Bidding Process

Process Timeline

1. Preliminary Stage

18-11-2025 18:05

2. Commercial Stage

18-11-2025 18:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach scanned copy of all necessary documents as mentioned in tender documents attached to this tender

Required

Frequently Asked Questions

What is the deadline for submitting bids for this tender?

The bid submission deadline is 18th November 2025 at 6:00 PM. Bidders must upload all required documents and bid proposals before this time to be considered.

What documents are required to participate in this tender?

Bidders must submit all necessary documents as specified in the tender, including proof of experience, financial stability, GST registration, and a valid Digital Signature Certificate. The primary document is the scanned copy of all required certificates and registration details, attached during the preliminary stage.

How is the evaluation of bids conducted?

Evaluation is based on technical competence, past experience, and cost. Technical scores must meet a minimum of 60%, and the final decision considers both quality and price, with detailed scoring criteria provided in the tender documents.

What is the scope of work for this tender?

The scope includes housekeeping, cleaning, administrative support, and facility maintenance at two sports complexes. The service provider must ensure cleanliness, waste management, visitor management, and maintenance as per detailed specifications outlined in the tender documents.

Are there any training sessions available for bidders?

Yes, a free vendor training camp is organized every Saturday at (n)code solutions, Ahmedabad, to help bidders understand the online bidding process and documentation requirements.