Vadodara Municipal Corporation has issued a government tender for an Annual Rate Contract focused on repairing and maintaining play and physical fitness equipment across city parks and gardens. This opportunity is ideal for experienced contractors specializing in municipal infrastructure maintenance, playground equipment repair, and fitness equipment servicing. The project aims to enhance public recreational spaces, ensuring safety, durability, and aesthetic appeal. The tender, managed by Vadodara Mahanagar Seva Sadan's Parks and Garden Department, invites qualified bidders to submit their proposals online before the deadline of 18th November 2025. Key aspects include strict adherence to technical standards, comprehensive repair scope, and transparent evaluation criteria. The estimated project value is approximately INR 40 lakhs, with detailed specifications and eligibility criteria outlined in the tender documents. Participation offers a significant opportunity to contribute to urban development and community well-being through quality infrastructure maintenance and enhancement.
Vadodara Municipal Corporation Tender for Annual Contract Repair of Play & Fitness Equipment
Progress
Tender Type
Open
Sector
Urban Development
Tender Fee
₹4,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
The scope of work involves comprehensive repair and maintenance of playground and physical fitness equipment in various parks within Vadodara. Key deliverables include:
- Inspection and assessment of existing equipment
- Repair of broken or damaged components
- Replacement of worn-out parts
- Ensuring safety standards compliance
- Regular servicing and lubrication
- Painting and aesthetic restoration where necessary
The process involves:
- Submission of bid with detailed technical proposal
- Site inspection by the selected contractor
- Execution of repair works as per approved plan
- Quality inspection and approval by the department
- Final handover and documentation
| Equipment Type | Repair Requirements | Standards to Follow |
|---|---|---|
| Play Equipment | Structural repairs, parts replacement | IS 9873, IS 14687 |
| Fitness Equipment | Mechanical and electrical repairs | ISO standards |
All work must be completed within the stipulated completion period, adhering to safety and quality standards specified in the tender documents.
Technical Specifications
The technical specifications require bidders to ensure that all repair works conform to the following parameters:
| Equipment Type | Material Standards | Safety Standards |
|---|---|---|
| Play Equipment | High-strength steel, UV-resistant paint | IS 9873, EN 1176 |
| Fitness Equipment | Durable mechanical components, electrical safety compliance | ISO 20957 |
Sequential procedures include:
- Inspection and assessment
- Detailed repair planning
- Procurement of quality spare parts
- Execution of repairs
- Final testing and safety checks
All repairs should be documented with photographs and reports for verification.
Financial Requirements
The total estimated cost for the project is INR 40,00,000. The financial breakdown is as follows:
| Item | Estimated Cost (INR) |
|---|---|
| Repair Materials | 15,00,000 |
| Labour Charges | 20,00,000 |
| Miscellaneous Expenses | 5,00,000 |
Payment terms are as follows:
- 30% advance upon contract signing
- 40% on completion of 50% of work
- 30% after final inspection and approval
Bidders must submit financial proposals in the prescribed format along with supporting documents.
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Eligibility Criteria
✓ Must have valid tender fee and EMD submission as per tender guidelines.
✓ Must possess relevant experience in repairing and maintaining playground and fitness equipment.
✓ Must hold necessary licenses and certifications for municipal infrastructure work.
✓ Financially capable with a minimum average annual turnover of INR 50 lakhs over the past three years.
| Criteria | Minimum Requirement |
|---|---|
| Tender Fee | INR 4,000 |
| EMD | INR 80,000 |
| Annual Turnover | INR 50 lakhs |
| Experience | Minimum 3 years in relevant work |
✓ Bidders must submit all required documents for verification, including past project certificates, financial statements, and valid licenses.
Bidding Process
Process Timeline
21-11-2025 16:10
21-11-2025 16:15
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary
tender fee & EMD
Requiredtender document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the deadline for bid submission?
The bid submission deadline is 18th November 2025 at 16:00 hours. Bidders must upload all required documents and complete the submission process before this time to be considered.
What documents are required to participate in this tender?
Participants must submit:
- Tender fee & EMD proof
- Tender document acknowledgment
- Relevant experience certificates
- Financial statements
- Licenses and certifications
All documents should be uploaded online as per the specified formats.
How can I access the tender documents?
Tender documents are available for free download from the official NProcure portal. Use the provided link or search by tender notice number 717/2025-26. Ensure to review all specifications and instructions before bidding.
What is the eligibility criteria for bidders?
Bidders must have:
- Valid tender fee and EMD submissions
- Minimum 3 years of relevant experience
- An annual turnover of at least INR 50 lakhs
- Necessary licenses and certifications
Refer to the detailed eligibility section for comprehensive requirements.
Who can I contact for technical support during the bidding process?
For technical support, contact the (n)Code Solutions Support Team at:
- Phone: +91-79-40007517, 40007514, 40007515
- Email: [email protected]
Support is available during office hours, and free training sessions are held weekly.
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Access all tender documents at no cost
Documents 2
tender document.pdf
TENDER_DOCUMENT
repainting process and specification.pdf
TENDER_DOCUMENT
tender document.pdf
TENDER_DOCUMENT
repainting process and specification.pdf
TENDER_DOCUMENT
