This government tender offers a significant opportunity for electrical equipment suppliers to participate in the procurement of 9KV 5KA Polymer Lightning Arrestors for Gujarat's power distribution network. Managed by Paschim Gujarat Vij Company Limited, this project aims to enhance electrical safety and reliability across the region. The tender involves a structured bidding process with clear eligibility, technical, and financial criteria, ensuring transparency and fair competition. Bidders must meet specified technical standards, certifications, and experience requirements to qualify. The procurement process includes multiple evaluation stages, culminating in the award of a contract for the supply of 1,75,000 lightning arrestors. This initiative is ideal for reputed manufacturers and vendors specializing in high-voltage electrical components, offering a lucrative opportunity to supply quality products to a prominent government utility in Gujarat. Interested companies should review the detailed tender documents, adhere to submission deadlines, and ensure compliance with all technical and eligibility standards to participate successfully.
Government Tender for Purchase of 9KV 5KA Polymeric Lightning Arrestors - 1,75,000 Nos.
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Scope Of Work
The scope of work encompasses the supply and delivery of 9KV 5KA Polymer Lightning Arrestors as per the technical specifications detailed in the tender documents. Key deliverables include:
- Manufacturing and testing of lightning arrestors conforming to specified standards.
- Packaging and transportation to designated locations.
- Providing all necessary documentation, including test reports, certificates, and compliance declarations.
The process involves:
- Preparation of bid documents including technical and commercial proposals.
- Submission of bids within the stipulated deadline.
- Technical evaluation based on specifications, test reports, and certifications.
- Price bid opening for qualified technical bidders.
The technical specifications include:
| Parameter | Value |
|---|---|
| Voltage Rating | 9KV |
| Current Capacity | 5KA |
| Type | Polymer Lightning Arrestor |
| Certification | BIS, IEC standards |
Bidders must ensure all deliverables meet the specified technical and safety standards, and provide necessary certification and quality assurance documentation.
The successful bidder shall be responsible for timely delivery, installation support if required, and post-delivery service as per the contractual terms.
Technical Specifications
The technical specifications for the lightning arrestors are as follows:
| Parameter | Specification |
|---|---|
| Voltage Rating | 9KV |
| Current Capacity | 5KA |
| Type | Polymer Surge Arrester |
| Certification | BIS, IEC 60099-4 |
| Operating Frequency | 50/60 Hz |
| Test Reports | Must be notarized and compliant |
The process for technical compliance involves:
- Filling and signing the Technical Specification and GTP as per tender guidelines.
- Attaching all relevant test reports and certifications.
- Ensuring all documents are sealed and signed.
- Submitting notarized copies of Type Test Reports.
Bidders must ensure their products meet or exceed these technical parameters for eligibility.
Financial Requirements
The estimated budget for this procurement ranges from ₹50,00,00,000 to ₹60,00,00,000, depending on market conditions and bid competitiveness. The financial breakdown includes:
| Cost Element | Amount |
|---|---|
| Unit Price | To be quoted by bidders |
| Total Quantity | 1,75,000 units |
| Total Estimated Cost | Variable based on unit price |
Payment terms are as follows:
- Advance Payment: 10% upon order confirmation.
- Progress Payments: 80% based on delivery milestones.
- Final Payment: 10% after successful installation and acceptance.
Bidders must submit a detailed financial proposal including breakdowns, taxes, and applicable duties. All costs should be inclusive of packaging, transportation, and handling charges.
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Eligibility Criteria
- ✓ Must have valid registration and licenses for manufacturing electrical equipment.
- ✓ Must submit proof of experience in supplying lightning arrestors or similar electrical equipment to government or reputed private sector organizations.
- ✓ Must provide valid GST registration and PAN card.
- ✓ Must have a minimum annual turnover of ₹50 crore in the last three financial years.
- ✓ Must submit EMD of ₹3,00,000 along with bid.
| Financial Criteria | Details |
|---|---|
| Minimum Annual Turnover | ₹50 Crore |
| EMD Amount | ₹3,00,000 |
| Validity of Bid | 120 days |
Additional eligibility includes compliance with technical standards, certification requirements, and submission of all necessary documentation as specified in the tender notice.
Bidding Process
Process Timeline
19-11-2025 11:00
20-11-2025 11:00
20-12-2025 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
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Technical
ANNEXURE -1
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ANNEXURE – 2
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Annexure-3
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ANNEXURE - 4
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ANNEXURE - 5
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ANNEXURE- 6
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ANNEXURE – 7
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ANNEXURE - 8
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ANNEXURE - 9
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ANNEXURE - 10
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ANNEXURE - 11
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ANNEXURE - 12
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ANNEXURE - 13
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ANNEXURE - 14
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ANNEXURE - 15
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ANNEXURE - 16
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Terms As Per PGVCL
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CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What is the scope of this government tender?
This tender involves the supply and delivery of 9KV 5KA Polymer Lightning Arrestors. The scope includes manufacturing, testing, packaging, transportation, and documentation compliance as per technical specifications detailed in the tender documents. Bidders must ensure their products meet the specified standards and provide necessary certification and test reports.
What are the key eligibility criteria for bidders?
Eligible bidders must have valid registration, experience in supplying similar electrical equipment, GST registration, PAN card, and meet the minimum annual turnover of ₹50 crore. They must also submit a bid security deposit of ₹3,00,000 and all required technical and financial documents as specified in the tender notice.
How is the bidding process structured?
The process includes three main stages: Preliminary, Technical Evaluation, and Price Bid Opening. Bidders must submit all documents before the deadline, with technical evaluations completed by 20-11-2025, and price bids opened on 20-12-2025. All steps are conducted transparently via the designated electronic procurement portal.
What are the important dates to remember?
Key dates include: Bid Start Date: 28-10-2025, Bid Submission Deadline: 18-11-2025, Technical Evaluation: 19-11-2025, and Price Bid Opening: 20-12-2025. Bids must be submitted before the deadline to be considered, and late submissions will be rejected.
Who can I contact for further information?
For clarifications and assistance, contact the Chief Engineer (Material) at [email protected]. The procurement office is located at Paschim Gujarat Vij Seva Sadan, Rajkot. It is recommended to communicate via email for prompt responses and to ensure all queries are addressed before bid submission.
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Documents 4
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Tech Specs and GTP Polymer Surge Arrester.pdf
TENDER_DOCUMENT
Tender Drawing.pdf
TENDER_DOCUMENT
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Tech Specs and GTP Polymer Surge Arrester.pdf
TENDER_DOCUMENT
Tender Drawing.pdf
TENDER_DOCUMENT
