Open State Governments & UT NPROCURE

Government Tender for Civil Works: Repair & Maintenance at Vadodara Police Lines

Bid Publish Date

01-Nov-2025, 1:30 pm

Bid End Date

21-Nov-2025, 12:30 pm

EMD

₹61,286

Value

₹61,68,519

Location

VADODARA , GUJARAT

Progress

Issue01-Nov-2025, 1:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

11  Months

Currency Type

Single

This government tender offers an exclusive opportunity for experienced civil contractors to undertake special repair works at Vadodara Police Lines, including blocks at PHQ Chhani and Shinor Police Line. Managed by Gujarat State Police Housing Corporation Ltd, the project involves comprehensive civil and electrical repairs with a project duration of approximately 11 months and an estimated cost of INR 61.68 lakh. Bidders must meet strict eligibility criteria, including registration, financial stability, and relevant experience. The tender process is fully online, requiring digital certificates for bid submission. Key deadlines include bid submission closing on 21st November 2025, with bid opening scheduled for 2nd December 2025. This opportunity is ideal for construction firms, electrical contractors, and infrastructure specialists seeking government contracts in Gujarat. Review all documents, adhere to technical specifications, and participate within the specified timelines to secure this vital government project that enhances police infrastructure and safety standards.

Scope Of Work

• Perform special repairs to Blocks C-04 & D-08 at PHQ Chhani and Blocks B-1 to B-4 at Shinor Police Line, Vadodara.
• Activities include structural repairs, plastering, painting, electrical works, and safety upgrades.
• Ensure compliance with technical specifications outlined in the tender documents.
• Coordinate with the designated project officer for site inspections and progress updates.
• Complete all work within the stipulated completion period of 11 months.

  1. Initial site assessment and mobilization.
  2. Preparation of detailed work plan and resource allocation.
  3. Execution of civil repair activities as per approved drawings and specifications.
  4. Electrical and safety upgrades as required.
  5. Quality control and regular monitoring.
  6. Final inspection and handover within project timeline.
Activity Description Duration
Site Preparation Clearing and setting up site 2 weeks
Civil Repairs Structural and finishing works 8 months
Electrical Works Wiring, fixtures, safety systems 3 months
Final Inspection Quality assurance and handover 1 month

Technical Specifications

Parameter Specification
Construction Material Standard approved civil materials as per specifications
Electrical Work Conforming to IS standards and safety codes
Work Quality Compliant with technical specifications outlined in tender documents
Procedures 1. Site assessment
2. Material procurement
3. Execution as per drawings
4. Quality checks
5. Final inspection

Code example for electrical specifications:

Voltage: 415V
Wiring: Copper, ISI marked
Switches: Modular, ISI marked
Protection: MCBs, ELCBs

Financial Requirements

The estimated project cost is approximately INR 61.68 lakh, with a bid security deposit of INR 61286. The financial proposal must be submitted as a percentage rate of completion. Payment terms include staged payments based on work progress, with the final payment upon project completion and approval. Bidders should prepare detailed cost estimates covering civil, electrical, and miscellaneous expenses. The tender includes a breakdown of costs for materials, labor, and overheads, ensuring transparency and compliance with government procurement standards.

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Eligibility Criteria

✓ Must have valid registration as a contractor for civil works and electrical work.
✓ Must submit tender fees via demand draft or other accepted payment.
✓ Must provide EMD in the form of fixed deposit receipt or exemption certificate issued by GSPHC Ltd.
✓ Should possess a solvency certificate equal to 25% of the tendered amount.
✓ Last income tax return filed for FY 2024-25.
✓ Provident Fund registration with code number.
✓ Valid electrical license for electrical work.
✓ Certificate of registration as a contractor in the prescribed category, with validity.

Qualification Criteria Minimum Requirement
Tender Fee Demand Draft of INR 2400
EMD INR 61286 or exemption certificate
Registration Valid registration certificate
Solvency 25% of estimated tender value
Income Tax Latest filed return for FY 2024-25
GST Registration Valid GST certificate
Electrical License Valid electrical license
Other Documents Proprietorship/Partnership/Company registration

Bidding Process

Process Timeline

1. preliminary Stage

02-12-2025 10:00

2. Commercial Stage

02-12-2025 10:15

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - preliminary Stage

1

Tender Fees - Demand Draft of the Corporation

Required
2

Earnest Money Deposit in the form of Fixed Deposit Receipt of any Banks only OR EMD exemption certificate issued by GSPHC Ltd Only

Required
3

Certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders

Required
4

Solvency certificate of an amount equal to 25 per cent of the amount of work put to tender

Required
5

Last Income Tax return filled [2024-25]

Required
6

Provident Fund registration along with code number

7

Form 3A issued by Government

8

Pan Card copy

9

Goods and Service Tax Registration Copy (GST)

Required
10

Proprietorship, Partnership deed or Company Registration Certificate under Cooperative Society

Required
11

Other documents regarding important instruction of the tender

Required
12

Electrical licence (Only Electrical Work)

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

percentage rate

Frequently Asked Questions

What is the deadline for bid submission?

The bid submission deadline is 21st November 2025 at 6:00 PM. Bidders must upload all required documents and bid proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit tender fees via demand draft, EMD in fixed deposit receipt or exemption certificate, registration certificates, solvency certificate, latest income tax return, GST registration, proprietorship/partnership/registration certificates, and relevant electrical licenses if applicable. All documents must meet the criteria specified in the tender notice.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (40%) and financial offer (60%). Minimum qualifying marks for technical evaluation are 70%. The process emphasizes experience, technical capability, and cost competitiveness.

Can I participate in the tender offline?

No, all bidding processes are fully online through the official portal. Physical bids are not accepted. Ensure you have a valid digital certificate for electronic signing.

Who can I contact for clarifications or support?

For assistance, contact [email protected] or the support team at (n)code solutions. Training sessions are held weekly to guide bidders through the process.

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