Open Power and Energy NPROCURE

Government Tender for Hiring 09-Seated AC SUV/MUV Vehicles on ARC Basis in Gujarat

Posted

30 Oct 2025, 06:00 pm

Deadline

14 Nov 2025, 04:00 pm

EMD

₹15,140

Value

₹15,13,386

Location

VADODARA , GUJARAT

Progress

Issue30 Oct 2025, 06:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an opportunity for vehicle service providers to supply 09-seated AC SUV/MUV vehicles on an ARC basis for Gujarat Energy Transmission Corporation Limited (GETCO). Covering a 24-month period, the project focuses on reliable transportation solutions for telecom and energy infrastructure. Bidders must meet strict technical, financial, and experience criteria, including vehicle certification, insurance, and registration. The tender emphasizes transparency, timely delivery, and compliance with government standards. With detailed specifications, clear evaluation criteria, and a structured bidding process, this tender is ideal for fleet owners and transport providers seeking government contracts in the power sector. Participation involves submitting comprehensive documents, attending pre-bid training, and adhering to deadlines. The project aims to enhance Gujarat’s energy infrastructure logistics, ensuring efficient and safe vehicle services for key government operations.

Scope Of Work

The scope of work includes:

  • Supplying 09-seated AC SUV/MUV vehicles (8+1) with close body design.
  • Vehicles must be petrol/diesel driven, compliant with all safety and emission standards.
  • Vehicles to operate for 12 hours daily, covering approximately 3000 KMs per month.
  • Duration of contract: 24 months.
  • Vehicles must be insured, registered, and have valid fitness certificates.
  • Bidders shall provide all necessary permits, road tax, and undertake maintenance.
  • Vehicles should be available at Gujarat Energy Transmission Corporation Limited, Jambuva Circle.
  • The selected bidder must ensure timely replacement or repair of vehicles as required.
Specification Details
Seating Capacity 09 Seated (8+1)
Vehicle Type AC SUV/MUV
Fuel Type Petrol/Diesel
Operation Hours 12 Hrs/day
Monthly KM 3000 KM
Contract Duration 24 Months
  • The bidder shall submit a technical proposal demonstrating vehicle specifications, compliance certificates, and experience.
  • The vehicles must not be used or offered to any other organization during the contract period.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Requirement
Vehicle Type 09 Seated AC SUV/MUV
Fuel Petrol or Diesel
Body Type Close body
Certification Fitness, R.C. Book, Insurance valid
Emission Norms Compliant with Indian vehicle emission standards
Registration Valid registration with Gujarat RTO
Additional Must have valid road permit and road tax documentation

Process for vehicle approval:

  1. Submit technical specifications and certification documents.
  2. Vehicle inspection by authorized officials.
  3. Approval and registration for operational use.

Vehicles must be maintained in good condition throughout the contract period and comply with all safety and environmental standards.

Financial Requirements

The estimated contract value is approximately Rs. 15,13,386. The financial bid should specify the rate per vehicle per month, inclusive of all taxes, insurance, and maintenance costs. The bid must also include a detailed cost breakdown:

Cost Component Amount (Rs.)
Vehicle Rate (per month) To be quoted
Insurance Included
Maintenance Included
Taxes Included
Total Estimated Cost Rs. 15,13,386

Payments will be made quarterly based on submission of invoices and satisfactory vehicle performance. The bidder must ensure transparency in billing and adherence to the payment schedule as specified in the tender documents.

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Eligibility Criteria

✓ Must have valid GST registration, PAN card, and P.F. registration or an undertaking.
✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
✓ Must provide self-attested copies of vehicle insurance, registration, fitness certificate, road permit, and road tax.
✓ Must have relevant experience in providing similar vehicle services.
✓ Must submit Petrol/Diesel bills for the last 15 days prior to tender submission.
✓ Must provide a certificate on firm’s letterhead confirming that the offered vehicle is not supplied to GETCO or other firms against any work order as of the tender opening date.

Qualification Criteria Details
Financial Stability Minimum turnover of Rs. 15,13,386
Experience At least 2 years in vehicle hiring services
Certification Valid GST, PAN, P.F. registration
Vehicle Ownership Owned or registered vehicles as per specifications
Technical Capability Ability to supply and maintain vehicles for 24 months

Note: Bidders must submit all documents in the prescribed format and ensure authenticity.

Bidding Process

Process Timeline

1. Preliminary stage

14-11-2025 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

New vehicle Deposit -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Scan copy of RTGS Transaction slip for deposit for New vehicle

Required
4

copy of Insurance for offered vehicle( self attested)

Required
5

copy of Road permit for offered vehicle( self attested)

Required
6

copy of Road Tax for offered vehicle( self attested)

Required
7

copy of Fitness certificate for offered vehicle( self attested)

Required
8

copy of R.C Book for offered vehicle ( self attested_

Required
9

Quotation for new vehicle to be offered as per vehicle specification ( self attested)

Required
10

UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-

Required
11

Work experience for similar nature of work ( self attested)

Required
12

Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)

Required
13

GST registration certificate ( self attested)

Required
14

Copy of PAN card ( self attested)

Required
15

P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)

Required
16

Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)

Required
17

Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format

Required
18

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required

Frequently Asked Questions

What is the main objective of this government tender?

This tender aims to hire 09-seated AC SUV/MUV vehicles on an ARC basis for Gujarat Energy Transmission Corporation Limited (GETCO) to ensure reliable transportation for telecom and energy operations over 24 months. The project emphasizes vehicle quality, timely service, and compliance with government standards.

Who can participate in this vehicle hiring tender?

Eligible bidders include vehicle service providers, transport companies, fleet owners, and authorized vehicle operators with relevant experience, valid certificates (GST, PAN, P.F.), and ownership or registration of vehicles as per specifications. Bidders must also meet financial criteria and submit all required documentation.

What are the key technical requirements for the vehicles?

Vehicles must be 09-seated AC SUV/MUV, petrol or diesel driven, with fitness certificates, insurance, registration, and road permits valid as per Indian standards. They should operate 12 hours daily, covering 3000 KM/month, and be maintained in excellent condition throughout the contract period.

How is the evaluation process conducted?

Evaluation is based on technical compliance (50%), experience (20%), and cost (30%). Bidders must score at least 70% in technical assessment. Financial bids are opened only for technically qualified bidders, with the final award based on best value considering quality and cost.

What are the important deadlines for this tender?

The bid submission starts on 30-10-2025 at 6:00 PM and closes on 14-11-2025 at 4:00 PM. The technical evaluation occurs on 14-11-2025, with the contract award following the evaluation process. Bidders should ensure timely submission to avoid disqualification.

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