This government tender offers an excellent opportunity for transportation service providers to supply petrol-diesel driven, non-AC closed body jeeps with airbags for GETCO's Jamnagar Transmission Circle Office. The contract spans 24 months, requiring reliable, safe, and well-maintained vehicles capable of operating for 12 hours daily with a maximum of 3000 km per month. The tender emphasizes safety features, vehicle compliance, and timely service delivery. Eligible bidders must meet detailed technical, financial, and eligibility criteria, including submission of necessary documents such as PAN, GST, vehicle registration, insurance, and driver licenses. The procurement process is fully online, ensuring transparency and efficiency, with evaluation based on technical compliance and cost competitiveness. The estimated value of this contract is approximately INR 13.74 lakh, with a bid validity of 180 days. Interested transportation companies, vehicle leasing agencies, and fleet service providers are encouraged to participate and contribute to public sector infrastructure development.
Government Tender for Hiring Petrol-Diesel Driven Non-AC Closed Body Jeep in Jamnagar
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Scope Of Work
The selected contractor shall provide petrol-diesel driven, non-AC closed body jeeps equipped with airbags and a minimum seating capacity of 8+1 for daily operational use. The scope includes:
- Supplying vehicles in good working condition, compliant with all safety standards.
- Ensuring vehicles are fitted with airbags and other safety features.
- Maintaining vehicles throughout the contract period.
- Providing vehicles for 12 hours daily, with a maximum of 3000 km per month.
- Ensuring timely vehicle availability at the specified location: JAMNAGAR CIRCLE OFFICE GETCO.
The process involves:
- Submission of technical and financial bids.
- Evaluation based on eligibility and technical compliance.
- Price bid opening and final award.
| Specification | Details |
|---|---|
| Vehicle Type | Petrol-Diesel, Non-AC, Closed Body |
| Seating Capacity | Minimum 8+1 |
| Safety Features | Airbags, Seat Belts, Vehicle Fitness Certificate |
| Usage Duration | 24 months |
| Monthly KM Limit | 3000 km |
The contractor must ensure all vehicles have valid registration, insurance, PUC, and fitness certificates, and drivers possess appropriate licenses and fitness certificates. All vehicles should adhere to RTO norms and safety standards.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Engine Type | Petrol/Diesel |
| Airbags | Mandatory |
| Seating Capacity | Minimum 8+1 |
| Vehicle Condition | Well-maintained, RTO compliant |
| Registration | Valid registration documents |
| Insurance | Comprehensive insurance valid throughout the contract |
| PUC | Valid Pollution Under Control certificate |
| Fitness Certificate | Current and valid |
The process involves:
- Inspection of vehicles before deployment.
- Regular maintenance and safety checks.
- Submission of vehicle fitness and insurance documents periodically.
All vehicles should be equipped with necessary safety and operational features, and drivers must adhere to traffic rules and safety protocols.
Financial Requirements
The estimated total cost for the contract is INR 13,74,786. The financial bid should specify the rate per km or monthly package as per the prescribed format. Payment terms are as follows:
- Initial payment upon contract signing.
- Monthly payments based on KM covered and service delivery.
- Final settlement after contract completion.
| Cost Component | Details |
|---|---|
| Bid Amount | Quoted as per format |
| Payment Schedule | Monthly, as per KM and service delivery |
| Security Deposit | INR 20,000 EMD to be converted into security deposit |
| Additional Charges | Any applicable taxes or levies |
All payments will be processed through RTGS/NEFT/Online transfer, and invoices must be submitted with all supporting documents.
Contractor shall bear all costs related to vehicle maintenance, driver wages, insurance, and compliance with applicable laws.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid PAN card and GST registration with active status.
- ✓ Must provide a copy of Power of Attorney if applicable.
- ✓ Must submit partnership deed or proprietorship affidavit as applicable.
- ✓ Payment receipt of EMD and tender fee must be submitted.
- ✓ P. F. Code registration or PF undertaking on Rs. 300 stamp paper is required.
- ✓ Drivers must have valid driving licenses and fitness certificates.
- ✓ All vehicles must have valid registration, insurance, PUC, fitness, and RTO passing certificates.
- ✓ Seal & signature of the contractor must be on all documents.
- ✓ MSME registration (if applicable) and declaration of relationship with employees are required.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Financial Turnover | Not specified |
| Experience | Proven experience in vehicle hiring services |
| Financial Stability | Demonstrated through submitted documents |
Note: Bidders must ensure all documents are notarized/self-attested and uploaded in PDF format as per tender guidelines.
Bidding Process
Process Timeline
Required Forms
Tech
tech bid
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Tech bid
Copy of PAN card.
RequiredCopy of GST registration with active status
RequiredCopy of power of attorney as the case may be
RequiredCopy of partnership deed if any along with Form G, Proprietorship affidavit as the case may be.
RequiredCopy for payment receipt of EMD & tender fee.
RequiredP. F. Code Registration number or PF undertaking on 300rs stamp paper
RequiredCopy of Driver having appropriate driving license.
RequiredCopy Fitness of driver
RequiredSeal & Signature of contractor must be required on all document of technical bid.
RequiredAll appropriate documents in case of old Vehicles. (like PUC,RC Book, Comprehensive Insurance Policy, RTO passing, taxi maxi passing fitness certificate etc.)
RequiredOther documents( Stop deal, declaration, undertaking etc.)
RequiredOther Documents, if Any
MSME Registration if applicable
Declaration of Relationship with Employee
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What are the key eligibility criteria for participating in this tender?
Eligible bidders must possess valid PAN and GST registration, provide proof of EMD and tender fee payment, hold valid vehicle registration, insurance, PUC, and fitness certificates, and have drivers with appropriate licenses. Additionally, submission of partnership deeds or proprietorship affidavits, MSME registration (if applicable), and declaration of employee relationships are required. All documents must be notarized or self-attested and uploaded in PDF format.
What is the scope of work for this vehicle hiring tender?
The contractor is required to supply petrol-diesel driven, non-AC closed body jeeps with airbags and at least 8+1 seating capacity. Vehicles should be in excellent condition, compliant with safety standards, and equipped with necessary documents. The service involves providing vehicles for 12 hours daily, with a maximum of 3000 km per month, over a period of 24 months, at the specified location in Jamnagar. Regular maintenance, safety checks, and timely availability are essential.
How will the bidding process be conducted?
The process includes downloading tender documents, submitting online bids with technical and financial details before the deadline, followed by technical evaluation. Shortlisted bidders will be invited for price bid opening, and the final award will be based on the highest score considering technical compliance and bid competitiveness. Deadlines are strictly enforced, and physical submissions are not required.
What are the technical specifications required for the vehicles?
Vehicles must be petrol or diesel-powered, non-AC, with airbags, and a minimum seating capacity of 8+1. They should be well-maintained, RTO compliant, with valid registration, insurance, PUC, and fitness certificates. Vehicles must meet safety standards, and drivers should have valid licenses and fitness certificates. Regular inspections and maintenance are mandatory to ensure compliance.
What is the estimated value of this tender, and what are the payment terms?
The estimated contract value is approximately INR 13,74,786. Payments will be made monthly based on KM covered and service delivery, with an initial payment upon contract signing. The security deposit of INR 20,000 EMD will be adjusted in the final security deposit. Payments will be processed via RTGS/NEFT/Online transfer, and invoices must include all supporting documents.
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