This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) offers a valuable opportunity for vehicle service providers to supply utility pickup jeeps or diesel vehicles for 24-hour operation in Kadodara, Gujarat. The project involves a 36-month contract with an estimated value of approximately 20.88 lakh INR. Bidders must meet specific eligibility criteria, including submission of tender fee, EMD, and technical documents, along with possessing valid digital certificates for secure online bidding. The scope includes providing well-maintained, insured vehicles capable of supporting power distribution activities. The tender process comprises technical and commercial evaluation stages, with clear deadlines and documentation requirements. This procurement aligns with the power and energy sector’s need for reliable transportation solutions to facilitate ongoing infrastructure and operational activities. Interested companies with relevant experience in vehicle leasing and government contracts are encouraged to participate in this transparent and competitive bidding process to secure long-term government work.
Government Tender for Hiring Utility Pickup Jeep or Diesel Vehicle for 24 Hours in Kadodara
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
3
Scope Of Work
• The contractor shall provide utility pickup jeeps or parallel diesel-driven vehicles capable of operating 24 hours daily in Kadodara.
• Vehicles must be well-maintained, insured, and compliant with all safety and emission standards.
• The scope includes vehicle deployment, operational management, and timely replacement if needed.
• The contractor shall ensure availability of vehicles at designated locations as specified by DGVCL.
• The work involves providing vehicles on a contractual basis for a period of 36 months.
• The contractor shall coordinate with DGVCL officials for scheduling and reporting.
• All vehicles must be equipped with necessary safety features and documentation.
| Specification | Requirement |
|---|---|
| Vehicle Type | Utility pickup jeep or diesel vehicle |
| Operating Hours | 24 hours daily |
| Duration | 36 months |
| Maintenance | Regular maintenance and timely repairs |
| Insurance | Comprehensive insurance coverage |
| Certification | Valid vehicle registration and emission certificates |
• The contractor shall submit a detailed plan for vehicle deployment and maintenance schedule for approval.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Utility pickup or diesel vehicle |
| Engine Capacity | Minimum 1500 cc |
| Fuel Type | Diesel |
| Seating Capacity | At least 3 passengers |
| Safety Features | Seat belts, fire extinguisher, first aid kit |
| Emission Standards | Compliant with Gujarat State and Central government norms |
| Registration | Valid registration certificate |
| Insurance | Comprehensive coverage valid for the contract period |
Sequential process:
- Submit technical documents and bid as per instructions.
- Attend bid opening and evaluation.
- Await approval and contract signing.
Financial Requirements
The estimated total cost for the project is INR 20,88,000, broken down as follows:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Rental | 18,00,000 |
| Maintenance & Repairs | 1,50,000 |
| Insurance & Miscellaneous | 38,000 |
| Contingency & Other Expenses | 50,000 |
Payment terms include:
- 30% advance upon contract signing.
- Remaining payments linked to monthly vehicle deployment and performance.
- Payments will be processed within 15 days of submission of valid invoices and reports.
- Penalties applicable for non-compliance or vehicle unavailability.
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Eligibility Criteria
✓ Must have valid registration and insurance for all vehicles.
✓ Must possess a valid Digital Signature Certificate (DSC) as per Government standards.
✓ Must submit all required technical documents including tender fee and EMD proof.
✓ Must have prior experience in providing similar vehicle hiring services to government or large organizations.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | Submission of proof of tender fee payment (INR 1180) |
| EMD | Earnest Money Deposit of INR 20,000 |
| Experience | At least 2 years of experience in vehicle leasing or related services |
| Technical Documents | Valid vehicle registration, insurance, emission certificates |
| Financial Stability | Demonstrated financial capability to undertake the contract |
✓ Bidders should not have any pending legal disputes related to similar services.
Bidding Process
Process Timeline
12-11-2025 14:00
12-11-2025 15:00
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Hiring of utility pickup jeep or parallel diesel driven vehicle for 24 hrs on contract basis under kadodara ind S/dn.
User Defined Template-Standard
Required Documents
Stage - TECHNICAL
All Tender fee and emd related Document Required to be Atteched
RequiredAll Technical related Document Required to be Atteched
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the main purpose of this government tender?
This tender aims to hire utility pickup jeeps or diesel vehicles for 24 hours in Kadodara, Gujarat, to support power distribution operations managed by DGVCL. It offers a government contracting opportunity for vehicle service providers to supply reliable transportation for a period of 36 months.
What are the eligibility criteria for bidders?
Bidders must submit all required technical documents, including tender fee proof, EMD proof, valid vehicle registration, insurance, and emission certificates. They should also have a valid Digital Signature Certificate (DSC), demonstrate prior experience in vehicle leasing, and meet financial stability requirements. No pending legal disputes should be associated with the bidder.
What technical specifications must the vehicles meet?
Vehicles should be utility pickup or diesel-driven, with engine capacities of at least 1500 cc, compliant with emission standards, equipped with safety features, and properly registered and insured. They should support 24-hour operation and be maintained regularly to ensure reliability.
How is the bidding process conducted?
Bidders download tender documents, submit technical and financial bids online before the deadline, attend evaluation sessions scheduled for 10-10-2025, and await notification for contract signing. The process emphasizes timely submission, compliance, and transparent evaluation based on technical, experience, and cost criteria.
What are the key dates and deadlines for this tender?
Bid submission begins on 01-10-2025 and closes on 09-10-2025 at 18:00. Technical evaluation is scheduled for 10-10-2025 at 14:00, followed by commercial evaluation at 15:00. The final contract award is expected by 15-10-2025. All deadlines are strict, and late submissions will be rejected.
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Documents 4
12.1 Notice.pdf
TENDER_DOCUMENT
12.2 Integrity Part.pdf
TENDER_DOCUMENT
12.3 Technical Bid _Vehicle_Ic Squad_05 conv.pdf
TENDER_DOCUMENT
12.4 Price Bid_ Vehicle_Ic Squad_05 conv.pdf
TENDER_DOCUMENT
12.1 Notice.pdf
TENDER_DOCUMENT
12.2 Integrity Part.pdf
TENDER_DOCUMENT
12.3 Technical Bid _Vehicle_Ic Squad_05 conv.pdf
TENDER_DOCUMENT
12.4 Price Bid_ Vehicle_Ic Squad_05 conv.pdf
TENDER_DOCUMENT
