This government tender offers a unique opportunity for qualified contractors to participate in the operation and maintenance of water pumping machinery under the Khambhaliya Rural Water Supply Scheme (RWSS) in Jamnagar, Gujarat. The project aims to ensure reliable water supply through comprehensive maintenance of electro-mechanical equipment over a 12-month period. Bidders must demonstrate technical expertise, experience in water infrastructure projects, and financial stability. The tender process includes rigorous evaluation based on technical competence and cost, with deadlines set for bid submission and opening in November 2025. This initiative supports public health and water resource management, contributing to sustainable development in Gujarat. Interested firms specializing in water resource management, mechanical and electrical engineering, and infrastructure maintenance are encouraged to submit their proposals. The project is managed by the Gujarat Water Supply and Sewerage Board, with detailed documentation available online.
Government Tender for 12-Month Operation & Maintenance of Pumping Machinery in Khambhaliya RWSS, Jamnagar
Progress
Tender Type
Open
Sector
Water Resources
Tender Fee
₹900
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
3
Scope Of Work
The scope of work encompasses:
- Operation and maintenance of pumping machinery at various water supply points under Khambhaliya RWSS.
- Regular inspection, servicing, and troubleshooting of electro-mechanical accessories and equipment.
- Ensuring continuous water supply by maintaining optimal functioning of pumps and associated systems.
- Monitoring and reporting on operational parameters, including flow rates, pressure levels, and equipment performance.
- Adherence to safety and environmental standards as per government regulations.
The process includes:
- Initial setup and inspection of all machinery.
- Scheduled preventive maintenance as per manufacturer guidelines.
- Emergency repairs and troubleshooting when required.
- Record keeping and reporting to the designated government authority.
| Equipment Type | Maintenance Frequency | Specifications |
|---|---|---|
| Pumping Machines | Monthly | Capacity: 50-200 HP |
| Electro-mechanical Accessories | Quarterly | Includes valves, motors, controls |
Bidder must ensure availability of skilled manpower, tools, and spare parts to meet the operational demands and complete the project within the stipulated 12 months.
Technical Specifications
The technical specifications include:
| Parameter | Details |
|---|---|
| Pump Capacity | 50 HP to 200 HP |
| Power Supply | 3-phase, 415V, 50Hz |
| Control Systems | Automatic and manual controls with backup power |
| Maintenance Standards | As per manufacturer guidelines and BIS standards |
Sequential procedures for technical compliance:
- Inspection of existing machinery.
- Verification of specifications against tender requirements.
- Installation of any required accessories.
- Testing and commissioning.
- Regular performance monitoring and maintenance.
Bidder must ensure all equipment and accessories meet the specified technical parameters and safety standards.
Financial Requirements
The estimated project cost is approximately ₹21,14,064, with a bid security (EMD) of ₹21,200. The financial bid should include detailed costs for manpower, spare parts, consumables, and miscellaneous expenses. Payment will be made in installments based on milestones achieved, with the final payment after completion and acceptance. Bidders must submit a comprehensive financial proposal aligned with the scope of work. The tender includes a bid validity of 180 days, during which the quoted prices must remain firm. All financial transactions should adhere to government procurement norms and applicable tax regulations.
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Eligibility Criteria
✓ Must have valid registration and relevant certifications in water supply and sanitation works.
✓ Must demonstrate experience in operating and maintaining similar water infrastructure projects.
✓ Financial stability with minimum annual turnover of ₹50 lakh in the last three years.
✓ Submit all required documents, including tender fee, EMD, and technical certifications.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee | ₹900 (non-refundable) |
| EMD | ₹21,200 |
| Experience | At least 2 similar projects completed in the last 5 years |
| Financial Turnover | Minimum ₹50 lakh annually |
All bidders must comply with the eligibility conditions and submit the necessary supporting documents as specified in the tender documents.
Bidding Process
Process Timeline
18-11-2025 16:00
18-11-2025 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan for Tender Fee and emd
RequiredOther doc as per tender details
RequiredScan other Documents
RequiredFrequently Asked Questions
What is the scope of this government tender?
This tender involves comprehensive operation and maintenance of pumping machinery and associated electro-mechanical accessories at various locations under Khambhaliya RWSS in Jamnagar. The contractor will ensure uninterrupted water supply, perform scheduled preventive maintenance, and handle emergency repairs over a period of 12 months, adhering to safety and quality standards.
Who is eligible to bid for this project?
Eligible bidders must have valid registration and relevant certifications in water supply and sanitation works, demonstrate experience in similar projects, and possess a minimum annual turnover of ₹50 lakh in the last three years. They must submit all required documents, including tender fee, EMD, and technical certifications as specified in the tender notice.
What are the key dates and deadlines for this tender?
The bid submission starts on 15-10-2025 at 18:00 and closes on 17-11-2025 at 18:00. The bid opening and evaluation will occur on 18-11-2025 at 16:00. Bidders must ensure timely submission of all documents to avoid disqualification. The tender validity is 180 days from the date of bid opening.
How is the evaluation of bids conducted?
Bid evaluation will be based on technical competence (50%), financial proposal (30%), and past project performance (20%). Bidders must meet minimum qualifying marks in technical evaluation. The final award will go to the bidder with the highest combined score, emphasizing quality, experience, and cost-effectiveness.
What documents are required to participate?
Participants must submit scan copies of tender fee and EMD, along with other documents as per tender details, including certificates, experience proof, and financial statements. All documents should be submitted before the deadline either online or physically as per instructions. Original EMD and tender fee DDs must be submitted after bid submission.
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Documents 3
1. Volume - I Tech Bid -khambhaliya RWSS.pdf
TENDER_DOCUMENT
2. Volume-II Price Bid -Khambhaliya RWSS.pdf
TENDER_DOCUMENT
3. Price Schedule Khambhaliya RWSS.pdf
TENDER_DOCUMENT
1. Volume - I Tech Bid -khambhaliya RWSS.pdf
TENDER_DOCUMENT
2. Volume-II Price Bid -Khambhaliya RWSS.pdf
TENDER_DOCUMENT
3. Price Schedule Khambhaliya RWSS.pdf
TENDER_DOCUMENT
