Open Water Resources NPROCURE

Government Tender for Providing Security and Operator Services at Flood Cell Office Himatnagar 2025-26

Bid Publish Date

30-Oct-2025, 12:00 pm

Bid End Date

13-Nov-2025, 6:10 pm

EMD

₹4,500

Value

₹4,46,886

Location

SABAR KANTHA , GUJARAT

Progress

Issue30-Oct-2025, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Water Resources

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender offers a unique opportunity for security agencies and service providers to bid for providing Security cum Operator services at the Flood Cell Office in Himatnagar for 2025-26. Managed by the Sabarkantha Irrigation Division, Gujarat, the project aims to enhance flood management and disaster preparedness through professional security and operational support. The tender emphasizes transparency, statutory compliance, and timely delivery, with a total estimated cost of INR 4,46,886 and a bid validity of 120 days. Bidders must meet strict eligibility criteria, including registration, experience, and financial stability, and submit their bids electronically via the NPROCURE platform. The process involves detailed evaluation based on technical and financial criteria, with scheduled dates for bid submission, evaluation, and award. This opportunity is ideal for experienced security service providers seeking government contracts in Gujarat, contributing to flood mitigation and public safety initiatives in the region.

Scope Of Work

The scope of work includes providing comprehensive security and operator services at the Flood Cell Office Himatnagar for the year 2025-26. Key deliverables include:

  • Deployment of trained security personnel and operators at designated premises.
  • Ensuring safety and security of office staff, visitors, and assets.
  • Operation and maintenance of flood monitoring equipment and communication systems.
  • Routine inspection and reporting on security status.

The process involves:

  1. Submission of technical and financial bids via the online portal.
  2. Evaluation of bids based on eligibility and technical criteria.
  3. Opening of financial bids for qualified bidders.
  4. Final selection and award of contract.

Specifications include:

Parameter Details
Duration 12 months
Number of personnel To be deployed as per requirement
Working hours As specified in tender documents
Equipment Security and flood monitoring tools provided by the contractor

Bidders must ensure compliance with all technical and safety standards specified in the tender documents and adhere to the schedule for deployment and operation.

Technical Specifications

The contractor must deploy trained security personnel and operators equipped with necessary tools. Technical parameters include:

Parameter Specification
Personnel Trained security guards and operators
Equipment Security surveillance systems, flood monitoring devices
Working hours 24/7 coverage as per project needs
Communication Reliable communication systems for coordination
Safety Standards Compliant with local safety and security regulations

Sequential process:

  1. Deployment of personnel as per schedule.
  2. Installation and calibration of flood monitoring equipment.
  3. Regular security patrols and system checks.
  4. Reporting and documentation of daily activities.

All technical aspects must adhere to the specifications outlined in the tender documents and relevant safety standards.

Financial Requirements

The estimated project cost is INR 4,46,886, with an earnest money deposit of INR 4,500. The financial bid should include detailed cost breakdowns such as personnel wages, equipment costs, and operational expenses. Payment terms are aligned with project milestones and contractual agreements. The bidder must submit a financial proposal through the designated online portal, ensuring transparency and compliance with the tender guidelines.

Cost breakdown example:

Item Cost (INR)
Personnel wages To be quoted
Equipment To be quoted
Operational expenses To be quoted
Total INR 4,46,886

Payment schedule:

  • 10% advance upon contract signing.
  • 40% after deployment and initial setup.
  • 50% upon completion and approval of services.

All financial transactions must adhere to the terms specified in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid registration certificates including GST, PAN, EPF, and ESIC.
  • ✓ Must submit a solvency certificate of minimum INR 1,50,000.
  • ✓ Must provide a valid registration certificate for security services.
  • ✓ Must submit a bid processing fee proof and EMD proof.
  • ✓ Must have prior experience in government security or operational services.
  • ✓ Must comply with all statutory requirements as per Indian laws.
Qualification Minimum Requirement
Registration Certificate Valid and active
Pan Card Valid and active
GST Certificate Valid and active
Solvency Certificate Minimum INR 1,50,000
EMD INR 4,500
Experience Prior experience in similar government projects
Compliance Statutory and legal adherence

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

14-11-2025 10:30

2. COMMERCIAL STAGE

14-11-2025 11:00

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Solvancy Certificate

User Defined Template-Standard

Required

Registration Certificate

User Defined Template-Standard

Required

PAN and GST Details

User Defined Template-Standard

Required

COMMERCIAL

COMMERCIAL BID

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

scan copy of Registration Certificate

Required
2

Scan copy of Pan card

Required
3

Scan copy of GST Certificate

Required
4

Scan copy of DD

Required
5

Scan copy of EMD/Exemption Certificate

Required
6

Scan copy of Undertaking of Investment as per SBD Page No 89

Required
7

Scan copy of Solvancy Certificate

Required
8

Scan copy of Affidavit as per SBD Page No 33

Required
9

Scan copy EPF Registration

Required
10

Scan copy of ESIC Registration

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

What is the scope of work for this government tender?

The scope includes providing Security cum Operator services at the Flood Cell Office in Himatnagar for 2025-26. This involves deploying trained security personnel, operating flood monitoring equipment, ensuring safety, and maintaining communication systems. The contractor must ensure 24/7 security coverage, regular inspections, and timely reporting, all in accordance with the specifications outlined in the tender documents.

What are the eligibility criteria for bidders?

Bidders must have valid registration certificates including GST, PAN, EPF, and ESIC. They should submit a solvency certificate of at least INR 1,50,000, and demonstrate prior experience in government security or operational services. All statutory requirements must be met, and proof of bid processing fee and EMD must be provided. The detailed eligibility criteria are outlined in the tender document to ensure compliance and qualification.

How can I participate in the bidding process?

Participation involves registering on the NPROCURE platform, procuring a digital certificate, downloading tender documents, preparing technical and financial bids, and submitting them electronically before the deadline. Bidders should attend the vendor training sessions scheduled weekly for guidance. The evaluation is based on eligibility, technical competence, and cost, with the final decision made after bid opening and assessment.

What is the deadline for bid submission and evaluation?

The bid submission deadline is 13-11-2025 at 6:10 PM. The evaluation process begins immediately after, with preliminary evaluation scheduled for 14-11-2025 at 10:30 AM and commercial evaluation at 11:00 AM on the same day. Bidders must ensure timely submission to avoid disqualification. Critical dates are detailed in the tender notice for clarity.

Who can I contact for further queries or support?

For assistance, contact the Executive Engineer, Sabarkantha Irrigation Division at [email protected]. Support is also available from the (n)Procure Support team at GNFC Ltd., Ahmedabad, via email or toll-free number 73590 21663. Bidders are encouraged to clarify doubts and attend training sessions to ensure smooth participation.

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