This government tender offers a unique opportunity for suppliers in the power and energy sector to bid for the supply and installation of high-efficiency air conditioners at the Ukai Thermal Power Station. Managed by Gujarat State Electricity Corporation Ltd., this project aims to upgrade cooling systems for critical infrastructure, including the Engineers Hostel and Single Residency Building, supporting the 1x800 MW Unit 7 Project. The tender process is structured into multiple evaluation stages, requiring detailed technical and financial submissions. Bidders must meet specific eligibility criteria, including experience, technical capability, and financial stability. The project budget is approximately Rs. 31.11 Lakhs, with a clear timeline for bid submission, evaluation, and award notification. This procurement emphasizes transparency, quality, and compliance, making it an ideal opportunity for HVAC vendors, electrical contractors, and engineering firms seeking to collaborate with a leading government power utility. Download the detailed tender documents and participate in this competitive bidding process to contribute to Gujarat's power infrastructure development.
Government Tender for Supply and Installation of New Air Conditioners at Ukai TPS
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹2,950
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
The scope of work encompasses the procurement and installation of new air conditioners at designated locations within the Ukai TPS. Key deliverables include:
- Supply of high-efficiency air conditioning units suitable for large-scale industrial and residential use.
- Installation of units at Engineers Hostel Building and Single Residency Building.
- Testing and commissioning of all installed units to ensure operational efficiency.
- Providing comprehensive technical support and documentation.
The process involves:
- Tendering and supplier selection based on technical and financial criteria.
- Procurement of specified air conditioning units as per technical specifications.
- Installation and commissioning at the designated sites.
- Final testing and handover to the Gujarat State Electricity Corporation Ltd.
| Specification | Details |
|---|---|
| Capacity | Suitable for large residential and industrial environments |
| Energy Efficiency | Minimum BEE star rating 3 |
| Power Supply | 415V, 3-phase |
| Control System | Remote control with smart features |
All equipment must conform to IS standards and be compliant with safety regulations. Bidders should ensure timely delivery, quality installation, and post-installation support.
Technical Specifications
The air conditioners must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Type | Split AC / Cassette AC |
| Capacity | 2 Ton or higher |
| Energy Efficiency | Minimum 3-star BEE rating |
| Refrigerant | R-410A or environmentally friendly alternative |
| Noise Level | Not exceeding 55 dB |
| Power Supply | 415V, 3-phase |
Sequential process for technical compliance:
- Submit detailed technical datasheets.
- Ensure units conform to IS standards.
- Conduct site inspection if required.
- Provide installation plan and safety measures.
- Complete testing and commissioning as per standards.
All units must be supplied with warranty and after-sales support documentation.
Financial Requirements
The total estimated cost for the project is Rs. 31,11,236.16. The financial bid should include a detailed breakdown:
| Cost Component | Amount (Rs.) |
|---|---|
| Equipment Cost | Rs. 25,00,000 |
| Installation & Labour | Rs. 4,00,000 |
| Testing & Commissioning | Rs. 1,00,000 |
| Miscellaneous | Rs. 1,11,236.16 |
Payment terms:
- 30% advance upon contract signing.
- 50% post-installation and testing.
- 20% after final handover and acceptance.
Bidders must submit financial proposals through the secured Price Bid Form, ensuring transparency and compliance with the specified budget.
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Eligibility Criteria
- ✓ Must have valid GST registration and PAN card.
- ✓ Must submit scanned copies of payment receipt for Tender fee and EMD.
- ✓ Must possess relevant experience in supplying and installing air conditioning systems.
- ✓ Must provide technical documentation demonstrating compliance with specifications.
- ✓ Financially sound with average annual turnover of at least Rs. 50 Lakhs in the last 3 years.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Tender Fee Payment | Rs. 2950/- via online or physical submission |
| EMD Amount | Rs. 39,468 (as per tender document) |
| Experience | Minimum 3 years in HVAC supply & installation |
| Turnover | Rs. 50 Lakhs annually in last 3 years |
Bidders must submit all required documents as specified in the tender notice to qualify for technical evaluation.
Bidding Process
Process Timeline
28-11-2025 15:00
28-11-2025 15:05
28-11-2025 15:30
Required Forms
Primilinary
Tender Fee Detail UTPS
User Defined Template-Standard
EMD payment detail of supply UTPS
User Defined Template-Standard
Technical
Confirmation Form UTPS
User Defined Template-Standard
GSECL UTPS TECHNICAL SPECIFICATION.
User Defined Template-Standard
Annexure 10 Ukai TPS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Primilinary Stage
Attach scan copy payment receipt of Tender fee and EMD
Stage - Technical Stage
All Required Tender Documents - Scanned copy
RequiredFrequently Asked Questions
What is the deadline for bid submission in this tender?
The last date for bid submission is 27th November 2025 at 18:30. Bidders must upload all required documents online before this deadline to be considered.
What documents are required to qualify for the technical stage?
Bidders must submit all required tender documents in scanned format, including technical datasheets, experience certificates, and compliance documentation as specified in the tender notice. Additionally, payment receipts for Tender fee and EMD must be submitted during the preliminary stage.
How will the evaluation process be conducted?
Evaluation will be based on technical compliance (50%), cost competitiveness (30%), experience (10%), and delivery schedule (10%). Bids must meet minimum technical scores to qualify for financial evaluation.
Can I submit physical documents for the tender?
No, all submissions must be made electronically via the nProcure portal. Physical submissions are only required for EMD and tender fee payment receipts, which must be sent within 5 days of bid submission.
Who can I contact for support or clarifications?
You can contact Chief Engineer (G), UTPS at 9978935586 or email [email protected]. Support is also available from the (n)Procure Support team at GNFC Ltd., Ahmedabad, via phone or email.
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Documents 2
ET -6143 Tender Notice.pdf
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ET -6143 Tender Document.pdf
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ET -6143 Tender Notice.pdf
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ET -6143 Tender Document.pdf
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