Open Power and Energy NPROCURE

Government Tender for Supply & Installation of Particle Counter - Electrical Sector

Posted

29 Oct 2025, 11:00 am

Deadline

14 Nov 2025, 12:15 pm

EMD

₹10,000

Location

VADODARA , GUJARAT

Progress

Issue29 Oct 2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Multiple

This government tender offers an excellent opportunity for qualified vendors to supply and install advanced particle counters for the Electrical Research and Development Association in Vadodara, Gujarat. The project aims to enhance air quality monitoring capabilities through high-precision equipment, ensuring compliance with environmental standards. Bidders must meet strict technical and financial criteria, submit comprehensive documentation, and adhere to the specified timelines. The tender process is open to experienced companies in electrical and environmental instrumentation, with evaluation based on technical compliance, experience, and cost-effectiveness. Key deadlines include bid submission by 14th November 2025, with technical evaluation and bid opening scheduled for the same day. This project supports government efforts in environmental monitoring and clean energy initiatives, offering significant business opportunities for vendors specializing in electrical goods, environmental sensors, and system integration.

Scope Of Work

The scope of work includes:

  • Supply of particle counters meeting specified technical specifications.
  • Installation and commissioning of the particle counting equipment at the designated site.
  • Testing and validation of the installed systems to ensure compliance with technical standards.
  • Providing comprehensive training to ERDA staff on system operation and maintenance.

The process involves:

  1. Submission of technical and commercial bids through the online portal.
  2. Technical evaluation based on compliance with specifications and vendor credentials.
  3. Commercial bid opening for technically qualified bidders.
  4. Final award and signing of contract.

Key deliverables include:

Item Description
Equipment Particle counters with specified technical features
Installation Complete setup and calibration
Documentation User manuals, technical data sheets, and compliance certificates
Training Operational and maintenance training sessions

All equipment must conform to the technical specifications outlined in the tender documents, and vendors must submit all required supporting documents as specified.

Technical Specifications

The particle counters must meet the following technical parameters:

Parameter Specification
Measurement Range 0.3 to 10 micrometers
Data Storage Minimum 1000 data points
Connectivity Ethernet and USB
Power Supply 220V AC, 50Hz
Calibration Factory calibrated with certification

Sequential procedures include:

  1. Equipment procurement
  2. Site preparation
  3. Installation and calibration
  4. System testing and validation
  5. Staff training

All technical details must be supported by brochures and technical data sheets provided during bid submission.

Financial Requirements

The estimated budget for this project is detailed as follows:

Cost Component Estimated Cost
Equipment INR 50,000 - 70,000
Installation & Commissioning INR 20,000 - 30,000
Training & Documentation INR 10,000
Total Budget INR 80,000 - 1,10,000

Payment terms include:

  • 30% advance upon contract signing
  • 50% after equipment delivery and installation
  • 20% after successful system validation and training completion

All payments must be supported by valid invoices and certification documents.

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Eligibility Criteria

  • ✓ Must have valid digital signature certificate as per IT Act-2000.
  • ✓ Proven experience in supplying and installing air quality monitoring systems.
  • ✓ Financial stability with minimum turnover as specified in the linked documents.
  • ✓ Submission of all required technical documents including ABG & PBG on vendor letterhead, technical deviation sheets, and proof of EMD payment.
  • ✓ Must meet the technical specifications and qualification criteria detailed in the tender documents.
Qualification Requirements Minimum Criteria
Financial Turnover As per linked documents
Technical Experience Successful completion of similar projects
Certification Valid DSC and relevant certifications
EMD INR 10,000 or equivalent

Bidders must meet all eligibility requirements and submit all documentation as specified to qualify for the tender.

Bidding Process

Process Timeline

1. TECHNICAL BID

14-11-2025 18:00

2. COMMERCIAL BID

14-11-2025 19:00

Required Forms

TECHNICAL

Commercial Terms

User Defined Template-Standard

Required

Technical Specification

User Defined Template-Standard

Required

Qualification criteria

User Defined Template-Standard

Required

Technical bid confirmation

User Defined Template-Standard

Required

COMMERCIAL

Commercial bid

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

Confirmation of ABG & PBG on vendors letterhead with sign and stamp

Required
2

Letter of ethics with sign and stamp on letterhead.

Required
3

Technical deviation sheet

Required
4

Commercial deviation sheet

Required
5

Commercial Terms with sign and stamp

Required
6

General Terms with sign and stamp

Required
7

Request for quotation with sign and stamp

Required
8

Technical Specification with sign and stamp

Required
9

Details of equipment quoted along with brochure, technical data etc.

Required
10

Details of vendor along with full address, mobile number and e-mail IDs.

Required
11

Proof of EMD payment

Required

Stage - COMMERCIAL BID

1

Price bid on letter head along with sign and stamp

Required

Frequently Asked Questions

What is the deadline for bid submission?

The bid submission deadline is 14th November 2025 at 17:45 IST. Bidders must upload all required documents before this time to be considered.

What documents are required for technical bid submission?

Bidders must submit:

  • Confirmation of ABG & PBG on letterhead
  • Letter of ethics
  • Technical deviation sheet
  • Commercial deviation sheet
  • Commercial and general terms with signatures
  • Request for quotation
  • Technical specifications
  • Equipment details with brochures
  • Vendor details
  • Proof of EMD payment
    All documents must be signed and submitted electronically via the portal.
How will the evaluation process be conducted?

The evaluation involves two stages:

  1. Technical evaluation based on compliance and credentials on 14th November 2025 at 18:00.
  2. Commercial bid opening for qualified bidders at 19:00 on the same day.
    Bids will be scored based on technical compliance, experience, and cost, with minimum qualifying marks of 70%.
What are the technical specifications for the particle counters?

The particle counters must measure particles from 0.3 to 10 micrometers, support data storage of at least 1000 data points, and connect via Ethernet and USB. They should be factory calibrated with certification, operate on 220V AC, and include calibration certificates and user manuals.

Who should I contact for support during the bidding process?

For support, contact Manoj Panchal at [email protected] or 9712440950. Assistance is also available at the Ahmedabad office of (n)code solutions, with contact details provided in the tender documents.

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