This government tender offers a unique opportunity for qualified transportation service providers to secure a 2-year Bi-Annual rate contract for hiring Petrol/Diesel Non-AC Utility Vehicles in Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), this tender aims to ensure reliable vehicle services for operational needs at the 66kV Navagam Group Substation. The procurement process emphasizes transparency, technical compliance, and cost-effectiveness. Bidders must meet strict eligibility criteria, including vehicle specifications, valid documentation, and experience in government vehicle services. The tender involves a structured process with clear deadlines, evaluation stages, and detailed terms & conditions. Participating companies should be prepared to submit comprehensive bids via the NProcure portal, attend training sessions if needed, and ensure all documentation is accurate and timely. This is an excellent opportunity for vehicle rental companies and transport service providers to collaborate with a major government utility in Gujarat, supporting infrastructure development and operational efficiency.
Government Tender for Bi-Annual Contract of Petrol/Diesel Utility Vehicles in Gujarat
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Scope Of Work
The scope of work includes:
- Providing Petrol/Diesel driven Non-AC Utility Vehicles with the following specifications:
Specification Details Minimum carrying capacity 1 Metric Ton Seating capacity 1 driver + 4 passengers Model November 2020 or later Fuel type Petrol or Diesel Condition Well-maintained, pass safety standards - The vehicles must operate for 2 years from the contract start date.
- Vehicles are to be available on a 12-hour daily basis and cover 3000 km per month.
- Bidders must ensure all vehicles have valid registration, fitness certificates, insurance, and permits.
- The selected vendor is responsible for vehicle maintenance, timely servicing, and compliance with all applicable transportation laws.
- All vehicles must pass the inspection and certification requirements specified in the tender documents.
- Bidders should submit bids including the EMD amount of Rs. 15,670 and detailed cost proposals.
The process involves:
- Submission of technical and financial bids via the NProcure portal.
- Technical evaluation based on compliance with specifications and eligibility criteria.
- Commercial evaluation based on the percentage rate offered.
- Final selection and contract award to the most responsive and competitive bidder.
Technical Specifications
Vehicles must be of model November 2020 or later, petrol or diesel driven, with a minimum 1MT carrying capacity and seating for 5 persons including the driver. The technical parameters include:
| Parameter | Specification |
|---|---|
| Model Year | November 2020 or later |
| Fuel Type | Petrol / Diesel |
| Capacity | Minimum 1 Metric Ton |
| Seating | 5 (including driver) |
| Condition | Well-maintained, passing safety standards |
The process involves:
- Inspection of vehicle documents.
- Verification of vehicle condition and compliance.
- Certification of vehicle suitability for the contract.
All vehicles must adhere to safety and environmental standards mandated by Gujarat state authorities.
Financial Requirements
The estimated contract value is approximately Rs. 15,66,860.64, with an Earnest Money Deposit (EMD) of Rs. 15,670. Bidders should submit a detailed cost proposal including rates per month and per km. The tender offers a fixed rate percentage which will be evaluated during the commercial stage.
| Cost Element | Amount |
|---|---|
| Estimated Cost | Rs. 15,66,860.64 |
| EMD Amount | Rs. 15,670 |
| Payment Terms | 100% after submission of invoice and vehicle verification |
| Payment Schedule | Monthly or quarterly as per contract |
All payments are subject to compliance with contract terms and successful vehicle inspections.
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Eligibility Criteria
✓ Must have a valid PAN Number Document.
✓ Must submit Vehicle Documents including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance copy, and Vehicle Road Tax.
✓ Driver License Copy is mandatory.
✓ GST Registration Number Documents are required.
✓ A Doctor’s certificate certifying the health and eyesight of the driver must be provided.
✓ The firm must submit Partnership Deed, Form-G, POA, or Self-Affidavit/Certificate for Proprietorship.
✓ Provident Fund Code Number Documents or a self-declaration on Rs. 300/- stamp paper with notarized certificate for self-driving.
✓ Filling of Annexure 1 to 3 is mandatory.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Financial Turnover | Must meet the minimum financial criteria specified in the detailed tender documents |
| Experience | Proven experience in providing similar vehicle services for government agencies |
| Certification | Valid certificates as per government norms |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
17-11-2025 16:05
17-11-2025 16:10
17-11-2025 16:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
i Agree
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
TENDER FEE PAYMENT RECEIPT
RequiredForm - Emd Fee Form
FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT
EMD FEE PAYMENT RECEIPT
RequiredStage - TECHNICAL STAGE
PAN Number Document
RequiredQuotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
RequiredDriver License Copy
RequiredGST Registration Number Documents – Mandatary
RequiredDoctor’s certificate certifying the health and eyesight of the driver
RequiredNature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredProvident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
RequiredFilling Annexure 1 to 3
RequiredFrequently Asked Questions
What is the primary purpose of this government tender?
This tender invites qualified vendors to provide Petrol/Diesel driven Non-AC Utility Vehicles under a 2-year Bi-Annual rate contract for Gujarat Energy Transmission Corporation Limited (GETCO). The vehicles are required for operational support at the 66kV Navagam Group Substation, ensuring reliable transportation for government projects.
What are the key eligibility criteria for bidders?
Bidders must submit valid documents including PAN, GST registration, vehicle registration, driver license, health certificates, partnership or proprietorship proof, and self-declaration if applicable. They must also meet experience and financial criteria as specified in the tender documents to qualify for technical evaluation.
How can I participate in the bidding process?
Participants must register on the NProcure portal, submit the tender fee and EMD, upload all required technical documents, and submit the percentage rate online before the deadline. The process involves three stages: preliminary, technical, and commercial evaluations, with detailed timelines provided.
What are the technical specifications for the vehicles?
Vehicles should be model November 2020 or later, petrol or diesel driven, with minimum 1MT capacity and seating for 5 persons. They must pass safety and environmental standards, with valid registration, fitness, and insurance certificates, ensuring compliance with government norms.
What is the deadline for bid submission and evaluation?
The last date for bid submission is 17-11-2025 at 16:00. Technical evaluation will be completed by 17-11-2025 16:10, followed by commercial evaluation by 17-11-2025 16:15. Bidders are advised to submit all documents early to avoid last-minute issues.
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Access all tender documents at no cost
Documents 1
NTC-235-2025-66kV Navagam Group Utility Vehicle.pdf
TENDER_DOCUMENT
NTC-235-2025-66kV Navagam Group Utility Vehicle.pdf
TENDER_DOCUMENT
