Open State Governments & UT NPROCURE

Government Tender for Bi-Annual Vehicle Hiring Contract in Gujarat - GETCO

Posted

27 Oct 2025, 08:30 am

Deadline

17 Nov 2025, 10:30 am

EMD

₹13,750

Value

₹13,74,786

Location

KHEDA , GUJARAT

Progress

Issue27 Oct 2025, 08:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

This government tender offers a unique opportunity for transportation service providers to secure a two-year contract for hiring Petrol/Diesel driven non-AC vehicles in Gujarat. The tender is issued by Gujarat Energy Transmission Corporation Limited (GETCO) for the operation of vehicles at 66kV Mahudha Group S/S under Nadiad Division. The contract aims to ensure efficient, reliable, and compliant vehicle services, supporting Gujarat's power transmission infrastructure. Bidders must meet strict eligibility criteria, including valid vehicle and driver documentation, GST registration, and experience in vehicle leasing or transportation services. The procurement process involves secure online submissions, technical and commercial evaluations, and adherence to deadlines. The estimated contract value is approximately Rs. 13.75 lakh, with an EMD of Rs. 13,750. This tender provides an excellent opportunity for companies specializing in fleet management, vehicle leasing, and government procurement to participate in a transparent and structured bidding process, contributing to Gujarat's public infrastructure development.

Scope Of Work

• Provide Petrol/Diesel driven Non-AC close body vehicles with seating capacity of 8+1, model November 2022 or later.
• Vehicles must pass for 66kV Mahudha Group S/S under Nadiad AM Division.
• The contract duration is two years, with operational hours from 8:00 AM to 8:00 PM daily.
• Vehicles should be available on a 12 Hrs. per day basis, covering approximately 3000 km per month.
• Bidders must ensure vehicles are maintained in good condition, compliant with all safety and emission standards.
• All vehicles must have valid registration, fitness certificates, insurance, and permit documents.
• Drivers must possess valid licenses, health certificates, and adhere to safety protocols.
• The contractor is responsible for vehicle maintenance, fuel costs, and driver wages.
• The contract includes provisions for vehicle replacement, timely servicing, and adherence to government regulations.

Specification Details
Vehicle Type Petrol/Diesel Non-AC Close Body
Seating Capacity 8+1
Model Year November 2022 or later
Operation Duration 2 years
Daily Hours 12 hours
Monthly Km 3000 km
Location 66kV Mahudha S/S, Nadiad, Gujarat

• Bidders must submit all required documentation, including vehicle ownership proof, driver licenses, GST registration, health certificates, partnership or proprietorship proof, and provident fund documents.
• The contractor shall comply with all safety, environmental, and government standards during the contract period.

Technical Specifications

Vehicles must be petrol or diesel driven, non-AC, close body type, seating capacity of 8+1, and model year November 2022 or later. They should pass all Gujarat state emission and safety standards. The vehicles must be equipped with valid registration, fitness, insurance, and permit documents. The process involves:

  1. Submission of vehicle ownership and registration documents.
  2. Verification of driver licenses and health certificates.
  3. Inspection of vehicle condition and compliance.
  4. Approval of technical documents by authorities.
Parameter Specification
Fuel Type Petrol / Diesel
Air Conditioning Non-AC
Body Type Close Body
Seating Capacity 8+1
Model Year November 2022 or later
Certification Valid fitness, insurance, permit

Bidders should ensure all technical parameters are met and documents are complete for smooth evaluation.

Financial Requirements

The estimated contract value is Rs. 13,74,786, with an Earnest Money Deposit (EMD) of Rs. 13,750. The tender fee is Rs. 1180. Payment terms include:

  • 100% payment upon successful completion and acceptance of services.
  • Payment will be made within 30 days of invoice submission.
  • EMD to be submitted along with bid documents.
  • The bid validity period is 180 days from the bid submission deadline.
Cost Component Amount Remarks
Tender Fee Rs. 1180 Non-refundable
EMD Rs. 13,750 Refundable after contract completion
Estimated Cost Rs. 13,74,786 Approximate contract value

Bidders must ensure compliance with financial terms and submit all required financial documents to qualify.

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Eligibility Criteria

✓ Must have valid vehicle registration, fitness, and insurance documents.
✓ Must possess a valid Driver License and health certificates for drivers.
✓ Must have GST Registration Number and submit relevant proof.
✓ Must provide partnership deed, Form-G, POA, or self-declaration for firm nature.
✓ Must submit Provident Fund Code Number or self-declaration on stamp paper.
✓ Must fill and submit Annexure 1 to 3 as per tender requirements.

Qualification Requirement Details
Financial Capacity Estimated cost Rs. 13,74,786, with EMD Rs. 13,750
Technical Capability Vehicles compliant with specifications, valid documents
Experience Proven experience in vehicle leasing or transportation services
Legal Compliance Valid licenses, GST, and registration
Certification Health, fitness, and driver certification

Bidders must meet all eligibility criteria to qualify for technical evaluation and subsequent stages.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

17-11-2025 16:05

2. TECHNICAL STAGE

17-11-2025 16:10

3. COMMERCIAL STAGE

17-11-2025 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 3

Required

Frequently Asked Questions

What is the primary purpose of this government tender?

This tender seeks qualified transportation service providers to supply Petrol/Diesel driven non-AC vehicles for Gujarat's GETCO operations at 66kV Mahudha S/S. The contract ensures reliable, compliant, and cost-effective vehicle services over two years, supporting power transmission activities.

What are the key eligibility criteria for bidders?

Bidders must possess valid vehicle registration, fitness, insurance, GST registration, driver licenses, health certificates, and necessary firm documentation like partnership deed or proprietorship proof. They must also submit the required financial and technical documents, including EMD and tender fee receipts.

How can I participate in the bidding process?

Participants should download the tender documents from the NPROCURE portal, prepare technical and financial bids with all supporting documents, and submit electronically before the deadline. Attending pre-bid meetings and training sessions is recommended for clarity and compliance.

What is the evaluation process for bids?

Bids are evaluated in three stages: Preliminary, Technical, and Commercial. Criteria include vehicle compliance, technical quality, experience, and bid competitiveness. Bids must meet minimum thresholds to qualify for award, with scoring based on specified weightages.

What are the important dates and deadlines I should be aware of?

Key dates include the bid start date (27-10-2025), bid submission deadline (17-11-2025 at 16:00), and evaluation dates. Bidders must adhere strictly to these deadlines, as late submissions or incomplete documents will be disqualified.

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