The Rajkot Municipal Corporation invites experienced landscaping and horticultural firms to participate in a tender for the maintenance of gardens in the East Zone. This project aims to enhance urban green spaces, promote environmental sustainability, and improve public aesthetics. The tender involves comprehensive garden upkeep, including landscaping, irrigation, and seasonal planting, across approximately 10 acres of municipal gardens. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to specified deadlines. The project offers a significant opportunity for landscaping companies, horticultural service providers, and civil contractors to contribute to urban beautification efforts. The process emphasizes transparency, quality, and compliance with government standards, ensuring a competitive and fair bidding environment. The successful contractor will be responsible for maintaining high standards of safety, environmental sustainability, and public satisfaction in Rajkot’s green spaces.
Tender for Maintenance of Gardens in East Zone of Rajkot Municipal Corporation
Progress
Tender Type
Open
Sector
Urban Development
Tender Fee
₹4,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
1
Scope Of Work
• Routine Maintenance: Regular watering, pruning, fertilizing, and pest control for all garden areas.
• Landscape Upkeep: Upkeep of lawns, flower beds, shrubs, and trees to ensure aesthetic quality.
• Irrigation System Management: Inspection, repair, and operation of irrigation infrastructure.
• Cleanliness and Waste Management: Regular removal of debris, litter, and dead plant material.
• Plant Replacement: Replacement of damaged or dead plants to maintain garden standards.
• Seasonal Planting: Implementation of seasonal floral displays and plant rotations.
• Safety and Compliance: Ensuring all maintenance activities adhere to safety standards and environmental regulations.
The process involves:
- Site assessment and planning.
- Preparation of maintenance schedules.
- Execution of maintenance activities as per approved plans.
- Regular reporting and supervision.
- Final inspection and handover.
| Service Component | Specification |
|---|---|
| Garden Area | Approximate total area of 10 acres |
| Plant Types | Native and ornamental plants |
| Irrigation System | Drip and sprinkler systems |
| Maintenance Frequency | Weekly, bi-weekly, and monthly as specified |
| Quality Standards | As per municipal and environmental guidelines |
Technical Specifications
| Parameter | Specification |
|---|---|
| Area of Gardens | Approximately 10 acres |
| Plant Types | Native, ornamental, seasonal |
| Irrigation | Automated drip and sprinkler systems |
| Maintenance Frequency | Weekly, bi-weekly, monthly |
| Equipment | Gardening tools, safety gear, irrigation equipment |
Procedures include:
- Site inspection and assessment.
- Preparation of detailed maintenance plan.
- Execution of scheduled maintenance.
- Quality checks and reporting.
- Final review and approval.
Technical compliance is mandatory to ensure durability, safety, and environmental sustainability of the garden spaces.
Financial Requirements
The estimated project cost is approximately ₹1,32,58,000. Bidders must submit a detailed financial proposal including rates for various services such as landscaping, pruning, fertilization, and irrigation management. Payment will be made in installments based on milestones achieved, with a final payment after project completion and approval. The bid should include a percentage rate for each service component, ensuring competitive pricing. The financial proposal must adhere to the guidelines specified in the tender document. All costs should be inclusive of taxes, transportation, and other incidental expenses. The tender fee of ₹4500 and EMD of ₹132,000 are mandatory for bid submission, payable via demand draft or online payment as specified.
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Eligibility Criteria
✓ Must have valid registration and licenses relevant to landscaping and horticulture services.
✓ Proven experience in urban garden maintenance with at least 3 completed projects of similar scope.
✓ Financial stability with average annual turnover of at least ₹50 lakhs in the last 3 years.
✓ Submission of all required documents including:
- Tender Fee DD of ₹4500
- EMD of ₹132,000
- Experience Certificates
- Turnover Certificates
- GST, PF, ESIC, and Professional Tax Certificates
- Non-Black Listed Bond
✓ Must possess valid digital signature certificates for electronic bid submission.
✓ Compliance with all local environmental and safety regulations.
| Financial Criteria | Details |
|---|---|
| Minimum Annual Turnover | ₹50 Lakhs |
| Experience | At least 3 completed projects in urban landscaping |
| Valid Certifications | GST, PF, ESIC, Professional Tax |
| Blacklist Status | Not blacklisted by any government agency |
Bidding Process
Process Timeline
15-11-2025 11:00
17-11-2025 12:00
Required Forms
Technical
Tender Fee and EMD Details
User Defined Template-Standard
Price
Percentage Rate - Garden
User Defined Template-Secured
Required Documents
Stage - Technical Bid
Tender Fee - DD
RequiredEMD - DD
RequiredExperience Certificate
RequiredTurn Over Certificate
RequiredNon-Black Listed Bond
RequiredGST Certificate
RequiredPF Code Certificate
RequiredESIC Code Certificate
RequiredProfessional Tax Registration Certificate / Receipt
RequiredAny Other Document, If Any
Frequently Asked Questions
What is the deadline for bid submission?
The last date for submitting bids is 10th November 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this deadline to be considered.
How can I obtain the tender documents?
Tender documents are available for free download from the official nProcure portal. Visit the tender listing, search using the tender notice number RMC/Garden/2025-26/10, and download the PDF files before the deadline.
What are the eligibility criteria for bidders?
Eligible bidders must have a minimum annual turnover of ₹50 lakhs, proven experience in urban garden maintenance, valid GST, PF, ESIC, and Professional Tax certificates, and should not be blacklisted. They must also possess a valid digital signature for online bidding.
What is the scope of work for this tender?
The scope includes routine garden maintenance, landscape upkeep, irrigation management, waste removal, plant replacement, and seasonal planting. The work spans approximately 10 acres of gardens in the East Zone of Rajkot, with activities scheduled weekly, bi-weekly, and monthly, ensuring aesthetic and environmental standards are met.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). A minimum 70% technical score is required for financial evaluation. The process ensures transparency and selection of the most qualified, cost-effective bidder.
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Documents 1
EZ_Garden Maintanance Tender_2025_10.pdf
TENDER_DOCUMENT
EZ_Garden Maintanance Tender_2025_10.pdf
TENDER_DOCUMENT
