GEM

Mahesana Municipal Corporation AMC/CMC for Pre-owned Vehicles Tender Gujarat 2025 ISI-compliant Service Terms

Posted

01 Nov 2025, 09:47 pm

Deadline

12 Nov 2025, 09:00 am

EMD

₹1,00,000

Progress

Issue01 Nov 2025, 09:47 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Service availability in Gujarat with a dedicated service office and toll-free support
  • • EMD amount of ₹100,000; DD or FDR accepted with submission proof
  • • Contract flexibility allowing up to 25% variation in quantity or duration
  • • OEM authorization required for distributors/service providers
  • • 40% of service manpower on payroll for at least one year
  • • Consortium agreement allowed with one leader; joint liability
  • • Escalation matrix and dedicated service line mandatory
  • • FDR/DD submission and hardcopy delivery within 5 days of bid end/opening

Tender Overview

Mahesana Municipal Corporation seeks an AMC/CMC for pre-owned vehicles under the Urban Development and Urban Housing Department, Gujarat. The scope covers maintenance and servicing of MMC's pre-owned fleet within Gujarat, with an EMD of ₹100,000 and potential contract quantity/duration adjustments up to 25%. Bidders must establish a Gujarat-based service presence, and comply with delivery and escalation requirements. The tender emphasizes OEM authorization, dedicated service lines, and payroll criteria, signaling a robust after-sales framework for ongoing vehicle support.

Technical Specifications & Requirements

  • Product/Service: AMC/CMC for pre-owned MMC vehicles in Gujarat.
  • EMD/Financials: ₹100,000 via DD/FDR accepted options; hardcopy submission within 5 days of bid end/opening.
  • Service Requirements: Gujarat-based service office; dedicated toll-free support; escalation matrix; minimum 40% manpower on payroll for service staff for at least one year.
  • Eligibility & Certifications: OEM authorization required for authorized distributors; consortium allowed with lead; bidder not in liquidation; documentary evidence to be provided.
  • Contract Flexibility: Quantity/duration may adjust up to 25%; acceptance of revised terms is binding.
  • Delivery & Support: Service availability in-state; structured service support framework; performance with pre-owned vehicle maintenance.

Terms, Conditions & Eligibility

  • EMD/Bid Security: ₹100,000; options to pay via Demand Draft or Fixed Deposit Receipt; proof to be uploaded with bid.
  • Office Location: Service provider must have Gujarat-based presence; documentary evidence required.
  • Payment & Delivery: Not explicitly detailed; ensure readiness for typical AMC payment cycles and timely service delivery.
  • Documentation: OEM authorizations, financial standing undertaking, and payroll documentation for service staff.
  • Contractual Form: Consortium allowed; lead company responsible for execution; undertaking to be uploaded.
  • Penalties & Warranties: Not specified; ensure clarity during bid clarification.

Key Specifications

  • Product/Service: AMC/CMC for pre-owned MMC vehicles

  • Estimated Value: Not specified (tender only lists EMD and scope)

  • EMD: ₹100,000

  • Delivery: In-state Gujarat service availability with escalation procedures

  • Experience: Must demonstrate service capability for vehicle maintenance

  • Standards/Certifications: OEM authorization required; payroll requirement for service staff

Terms & Conditions

  • Contract quantity/duration may vary up to 25% at issue and post-issuance

  • Service provider must have a Gujarat-based office and toll-free support

  • EMD ₹100,000; payment via DD or FDR with hardcopy delivery within 5 days

Important Clauses

Payment Terms

EMD of ₹100,000; DD/FDR options; proof to be uploaded with bid; hard copy to be delivered within 5 days of bid end/opening

Delivery Schedule

Office of Service Provider must be located in Gujarat; dedicated support line; escalation matrix to be provided

Penalties/Liquidated Damages

Not explicitly stated in terms; bidders should seek clarifications on service-time SLAs and potential LDs during bid stage

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • Must provide OEM authorization or distributor authorization

  • Guarantee of Gujarat-based service presence with payroll documentation

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates related to AMC/CMC for vehicles

4

Financial statements demonstrating financial standing

5

EMD submission proof (DD/FDR) and scanned copy

6

OEM authorization or distributor agreement

7

Consortium undertaking (if applicable)

8

Payroll documentation for key service personnel

9

Address proof of Gujarat-based service office

Frequently Asked Questions

How to bid for AMC/CMC for pre-owned MMC vehicles in Gujarat

Bidders must submit GST, PAN, experience certificates, and financials along with EMD ₹100,000 via DD or FDR. Include OEM authorization, Gujarat service office proof, and payroll records for service staff. Ensure consortium details if applicable and provide escalation matrix for service support.

What documents are required for pre-owned vehicle AMC tender Gujarat

Required documents include GST registration, PAN, experience certificates for similar AMC/CMC, financial statements, EMD proof (DD/FDR), OEM authorization, Gujarat service office evidence, and payroll documentation for service personnel. Consortium undertakings may be needed if applicable.

What are the EMD submission options for this MMC tender in Mahesana

EMD of ₹100,000 can be paid via Account Payee Demand Draft in favor of DyMC MMC, Mahesana, or via Fixed Deposit Receipt pledged to the bidder. Scanned proof must accompany the bid and hardcopy delivered within 5 days after bid end/opening.

What is the contract quantity variation allowed for this tender

Contract quantity or duration may be increased or decreased by up to 25% at contract issuance and up to 25% thereafter, requiring bidder acceptance of revised terms and ensuring the supplier can scale resources accordingly.

What OEM authorization is required for Gujarat AMC bidding

Bidders must provide OEM authorization or distributor authorization with full details (name, designation, address, email, phone). This confirms they are an authorized service provider for the pre-owned MMC vehicle maintenance scope.

What service support requirements are mandated for this tender

A dedicated Gujarat toll-free service line, an escalation matrix, and minimum 40% payroll-backed service staff for at least one year are required. Documentation proving payroll status must be uploaded for verification.

What is the location requirement for service providers in this tender

The service provider must maintain a Gujarat-based office in the state of consignee with documentary evidence submitted. This ensures on-ground support and timely maintenance for MMC’s pre-owned vehicles.

What are the payment terms and delivery expectations for AMC in Gujarat

Specific payment terms are not fully detailed; bidders should clarify payment cadence during bid, but standard practice includes milestone-based payments on service delivery with SLAs. Delivery hinges on Gujarat-based service capability and timely maintenance response.

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