GEM

GeM Tender 2025 Guwahati - Local Office Requirement, 7-Day Delivery, CA UDIN Compliance, 20 Items

Posted

29 Oct 2025, 06:50 pm

Deadline

19 Nov 2025, 07:00 pm

Progress

Issue29 Oct 2025, 06:50 pm
AwardPending
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Quantity

59

Category

Item 5

Bid Type

Two Packet Bid

Tender Overview

The GeM tender targets a Guwahati-based supplier for urgent procurement with a mandatory local office and rapid delivery. The bid requires CA-certified compliance with UDIN, a sample submission prior to award, and a delivery window of 7 days from confirmation. The contract spans 20 items listed in the BOQ, though item details are not specified. The option clause allows quantity adjustments up to 25% during and after award at contracted rates. This tender emphasizes speed, regulatory compliance, and a sample-first evaluation.

Technical Specifications & Requirements

  • Delivery: 7 days from last delivery order date; additional time applies if quantity increases (minimum 30 days).
  • Local presence: Bidder must have a local office in Guwahati.
  • Compliance: CA-certified compliance on letterhead with valid UDIN number.
  • Sample-based award: L1 bidder must present samples of all products prior to award.
  • Query mechanism: All questions must be raised on the GeM portal; non-portal queries will not be entertained.
  • Urgent procurement: No clarification window; missing documents may disqualify.

Terms, Conditions & Eligibility

  • Delivery commitment: 7-day delivery post order confirmation; extended timelines apply for option quantity adjustments.
  • Local office: Mandatory presence in Guwahati.
  • Documentation: Letterhead CA-compliance with UDIN; sample submission evidence.
  • Bid process: L1 sample validation before award; GeM portal for queries.
  • Disqualification trigger: Incomplete documents or late submissions due to urgency.

Key Specifications

  • boq_items: 20 items exist but no explicit specs provided

  • delivery_requirement: 7 days from order confirmation

  • sample_pre_award: required for all products (L1 first)

  • location_requirement: Guwahati local office mandatory

  • compliance: UDIN and CA-certified on letterhead

  • query_channel: GeM portal only

Terms & Conditions

  • Delivery within 7 days; option quantity up to 25% with proportional extension

  • CA-certified compliance and UDIN required on bidder letterhead

  • L1 sample submission required before bid award; GeM portal queries only

Important Clauses

Delivery Terms

Delivery starts after confirmation; 7 days for standard orders; extended delivery time proportional to increased quantity with a minimum 30 days.

Sample Requirement

L1 bidder must furnish samples of all products prior to award; evaluation hinges on sample conformity.

UBIN/UDIN Compliance

CA-certified compliance on bidder letterhead with valid UDIN number is mandatory for eligibility.

Bidder Eligibility

  • Must have a registered business with a Guwahati local office

  • CA-certified compliance document with UDIN on letterhead

  • Must submit product samples before contract award

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Item 1 As given in the technical specification 1 numbers wcghy 15
2 Item 2 As given in the technical specification 1 numbers wcghy 15
3 Item 3 As given in the technical specification 12 numbers wcghy 15
4 Item 4 As given in the technical specification 1 numbers wcghy 15
5 Item 5 As given in the technical specification 1 numbers wcghy 15
6 Item 6 As given in the technical specification 1 numbers wcghy 15
7 Item 7 As given in the technical specification 1 numbers wcghy 15
8 Item 8 As given in the technical specification 2 numbers wcghy 15
9 Item 9 As given in the technical specification 2 numbers wcghy 15
10 Item 10 As given in the technical specification 4 numbers wcghy 15
11 Item 11 As given in the technical specification 2 numbers wcghy 15
12 Item 12 As given in the technical specification 2 numbers wcghy 15
13 Item 13 As given in the technical specification 2 numbers wcghy 15
14 Item 14 As given in the technical specification 2 numbers wcghy 15
15 Item 15 As given in the technical specification 4 numbers wcghy 15
16 Item 16 As given in the technical specification 4 numbers wcghy 15
17 Item 17 As given in the technical specification 8 numbers wcghy 15
18 Item 18 As given in the technical specification 3 numbers wcghy 15
19 Item 19 As given in the technical specification 5 packets wcghy 15
20 Item 20 As given in the technical specification 1 job wcghy 15

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Required Documents

1

GST registration certificate

2

PAN card

3

CA-certified letterhead with UDIN

4

Proof of Guwahati local office

5

Product samples for evaluation

6

Experience certificates (if any)

7

Financial statements (as applicable)

8

EMD/security deposit (if required by terms)

Frequently Asked Questions

How to bid in the GeM tender in Guwahati with 7-day delivery?

Bidders must establish a Guwahati-local office, provide CA-certified compliance with UDIN on letterhead, and submit product samples for L1 evaluation. Delivery terms specify 7 days post order; use the GeM portal for all queries and ensure sample submission precedes award.

What documents are required for the GeM Guwahati procurement?

Submit GST certificate, PAN card, UDIN-enabled CA letterhead, proof of Guwahati office, product samples, and any available experience/financial statements. Ensure EMD/security is provided if specified and all documents are uploaded on GeM.

What are the delivery terms for the urgent GeM procurement?

Standard delivery is 7 days from order confirmation. If quantities increase up to 25%, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days.

What is the sample submission requirement before award in this tender?

The L1 bidder must present samples of all listed products on letterhead before award; responses will be validated against samples for conformity prior to contract finalization.

How are queries handled for this GeM Guwahati tender?

All questions must be raised exclusively on the GeM portal. Department will not entertain non-portal inquiries, ensuring a single, auditable communication channel.

What is the minimum qualification for the local office requirement?

Bidder must demonstrably maintain a local office in Guwahati, enabling on-ground delivery coordination and warranty/service contact during the contract period.

What happens if required documents are missing in this tender?

Missing or incomplete documents can lead to disqualification due to urgent procurement deadlines; bidders should ensure all mandated items, including CA-UDIN compliance, are present on submission.

What is the role of the 25% quantity option during contract?

The purchaser may increase or decrease quantity by up to 25% at contracted rates during or after the award, with delivery timelines adjusted as defined in the option clause.

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