GEM

Western Railway Mechanized Laundry Service Tender BOOT Model for Railways 2025 - IS 550/IS I standards, EMD ₹70 Lakh

Posted

24 Oct 2025, 06:07 pm

Deadline

28 Nov 2025, 06:00 pm

EMD

₹70,21,890

Value

₹1,37,43,77,900

Location

INDORE , MADHYA PRADESH

Progress

Issue24 Oct 2025, 06:07 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

BED TRANSPORTATION LINEN

Tender Overview

Organization: Western Railway (Indian Railways) seeks a Mechanized Laundry Service for Railways under a BOOT model, covering collection of soiled linen at buyer-designated locations, transportation to laundry, washing, calendaring and packing, and transportation of washed linen back to stations. The estimated value is ₹1,374,377,847.10 with an EMD of ₹7,021,890. The procurement uses a flexible quantity/duration clause allowing up to 25% change at contract issue and post-issue, ensuring responsive scale. A unique financial mechanism allows FDR-based Security Deposit in lieu of PBG, with hard copies due within 15 days of award. Tender emphasizes commissioning period and long PG validity.

Technical Specifications & Requirements

  • Service scope: collection, transport to laundry, washing, calendaring, packing, and return to stations for rail linen under a BOOT framework.
  • Financial/guarantee: EMD ₹7,021,890; FDR as security deposit permitted, with endorsement on back of FDR; delivery of original FDR within 15 days of award.
  • Contract flexibility: quantity/duration adjustments up to 25% at issue and post-issue under buyer's terms; maximum 132 months PG including commissioning (noting 122-month GeM cap, total 132 months required).
  • Misc: No BOQ items listed; SLA/SOW attached by the buyer; caution on procurement scope due to missing itemized specs; bidder must align with BOOT model deliverables.

Terms & Eligibility

  • EMD: ₹7,021,890; payment terms unspecified in snippet but linked to PBG/FDR options.
  • Security: FDR-based security deposit accepted; original FDR due within 15 days of award; endorsement on back of FDR required.
  • Commitment: up to 25% variation in quantity or duration; commissioning period estimated at 10 months within total 132 months PG.
  • Documentation: submit full FDR/PBG arrangement, OEM/SOW attachments, SLA, and compliance documents as per attached ATC/SOW.

Key Specifications

    • Service category: Mechanized laundry for rail linen under BOOT model
    • Scope: collection of soiled linen, transport to laundry, washing, calendaring, packing, and transport of washed linen to stations
    • Estimated value: ₹1,374,377,847.10
    • EMD: ₹7,021,890
    • Security: FDR allowed in lieu of PBG; hard copy due within 15 days of award
    • Contract variation: up to 25% increase/decrease in quantity or duration at contract issue and post-issue
    • PG requirement: maximum 122 months per GeM; total 132 months including commissioning period
    • BoQ items: Not available in provided data

Terms & Conditions

  • EMD amount specified as ₹7,021,890 with FDR/PBG options

  • Quantity/duration may vary up to 25% at contract issue and after award

  • Total performance guarantee period may reach 132 months including commissioning

Important Clauses

Payment Terms

Payment terms not fully disclosed; security deposit can be furnished as FDR instead of PBG, with release upon buyer endorsement and delivery of original FDR within 15 days post-award

Delivery Schedule

Commissioning window approximately 10 months; total contract period can extend to 132 months with auto-renewal considerations; exact delivery milestones to be defined in SOW/SLA attachments

Penalties/Liquidated Damages

Penalties and LD provisions referenced in SOW/ATC; specific LD rates not provided in available data and will be defined in contract attachments

Bidder Eligibility

  • Experience in running mechanized laundry or BOOT-based service contracts for large institutions

  • Financial capacity to manage a multi-crore procurement (as indicated by estimated value)

  • Compliance with security deposit mechanisms (EMD, PBG or FDR) and timely submission of original instruments

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for mechanized laundry or BOOT-based service

4

Financial statements (audited) for last 3 years

5

EMD submission document (or FDR with details as per ATC)

6

Technical compliance certificates and quality standards (if any)

7

OEM authorization letters (if bidding as an OEM partner)

8

scanned copy of FDR (in lieu of PBG) and hard copy within 15 days of award

Frequently Asked Questions

How to bid for Western Railway laundry service tender 2025?

Bidders should prepare EMD of ₹7,021,890 or an FDR as security, submit GST and PAN, provide experience certificates in mechanized laundry or BOOT projects, and attach the SOW/SLA documents. Ensure compliance with the 25% contract variation clause and the 132-month PG requirement.

What documents are required for the Western Railway laundry BOOT tender 2025?

Required documents include GST certificate, PAN, audited financial statements, experience certificates in similar projects, EMD submission, technical compliance certificates, OEM authorizations if applicable, and the original FDR if using FDR instead of PBG, due within 15 days of award.

What are the security deposit options for this railway laundry contract?

Security can be furnished as an FDR in the name of SrDFM/RATLAM A/C with withdrawal restrictions, endorsed on the back, and the bidder must deliver the hard copy within 15 days of award; PBG option is also permissible as per GeM GTC.

What is the estimated contract value for the Western Railway laundry project?

The estimated contract value is ₹1,374,377,847.10. This scope includes collection, transport, washing, calendaring, packing, and return of linen under a BOOT framework, with potential 25% variation in scope.

What is the commissioning period and total PG requirement for this tender?

Commissioning period is approximately 10 months, with a total Performance Guarantee of up to 132 months including commissioning; GeM cap may show 122 months but total requirement remains 132 months with auto-renewal provisions.

What are the delivery and payment terms for the rail laundry BOOT contract?

Delivery milestones are defined in SOW/SLA attachments; exact payment terms are not stated in the excerpt. Bidders should align with the EMD/FDR terms and the 25% variation clause, ensuring timely invoicing and adherence to SOW for service deliverables.

How to ensure compliance with the BOOT model requirements for this tender?

Prepare an implementation plan aligning linen collection, laundry processing, calendaring, packing, and delivery to stations. Attach the SLA/SOW, ensure FDR/GU security compliance, and demonstrate capability to scale with 25% variation while meeting quality standards specified in attachments.

What standards or certifications are required for the railway laundry tender?

The tender references standard compliance via attachments; bidders should anticipate IS or ISO-like requirements within SOW/SLA; ensure capability to meet security and performance metrics and provide required certifications with bid submission.

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