GEM

Hindustan Petroleum Corporation Ltd AR-AFFF Liquid Concentrate Fire Fighting V2 PNG Tender 2025

Posted

27 Oct 2025, 10:07 am

Deadline

11 Nov 2025, 11:00 am

Location

INDORE , MADHYA PRADESH

Progress

Issue27 Oct 2025, 10:07 am
AwardPending
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Quantity

3500

Bid Type

Two Packet Bid

Key Highlights

  • • AR-AFFF Type 3/3 liquid concentrate for firefighting (V2) required for PNG deployment
  • • Option clause allows +/- up to 25% quantity variation during contract and currency risk handling
  • • Delivery period calculations based on last delivery order date with a minimum 30 days extension
  • • No BOQ items listed; clarify scope under HPCL’s framework procurement for fire suppression chemicals
  • • Specifically requires AR-AFFF concentrate to meet PNG regulatory and safety requirements
  • • Exact EMD amount and payment terms to be obtained from bidder clarification

Tender Overview

Hindustan Petroleum Corporation Ltd seeks procurement of an Alcohol Resistant Aqueous Film Forming Foam (AR-AFFF) Type 3/3 liquid concentrate for fire fighting, V2 for deployment in ** Papua New Guinea (PNG)**. The tender mentions a flexible quantity framework with an option clause allowing up to 25% quantity variation during contract execution, at contracted rates. The delivery schedule references the last delivery order date and extended periods, with a minimum additional time of 30 days where applicable. The BOQ reports no predefined items, indicating a possibly capped or framework-based requirement. This opportunity targets suppliers with firefighting chemical concentrates, international supply capabilities, and compliance readiness for PNG deployment. The absence of a listed estimated value or EMD in the data requires bidders to seek clarification on financial terms and evaluation methodology while preparing a robust supply plan and risk mitigation for currency, logistics, and regulatory clearance.

Technical Specifications & Requirements

  • Product category: AR-AFFF liquid concentrate for firefighting, Type 3/3, V2
  • Location: Papua New Guinea (PNG)
  • General requirement: Category – General Requirement 1
  • Quantity flexibility: Option to increase/decrease quantity up to 25% of bid/contract quantity; extended delivery period calculation: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension limited to original delivery period during option
  • Delivery timing nuance: Delivery period starts from the last date of original delivery order; extension calculations apply when options are exercised
  • Standards & compliance: Specific standards or certifications are not listed in the data, requiring bidder confirmation on applicable firefighting foam standards and testing before award
  • Tender scope clarity: No BOQ items are present; bidders should align with HPCL’s procurement framework and potential framework agreement terms for AR-AFFF concentrates

Terms, Conditions & Eligibility

  • EMD/financial security: Not specified in the provided data; bidders should verify the EMD amount and payment mechanism during clarifications
  • Delivery terms: Delivery periods governed by the option clause; additional time calculation applies as described above
  • Payment terms: Not disclosed; bidders must obtain exact payment schedule, milestones, and performance-related payment conditions from the buyer
  • Documentation: Ensure readiness for standard bid submission documents including company credentials, compliance certificates, and any OEM authorizations if required by HPCL
  • Compliance & eligibility: All bidders must comply with the option-based delivery framework and ensure supply capability for AR-AFFF concentrates in PNG
  • Clauses: The tender includes the option clause that can modify quantity during contract and currency risk considerations may apply

Key Specifications

  • AR-AFFF Type 3/3 liquid concentrate

  • V2 variant for PNG deployment

  • Quantity variation up to 25% under option clause

  • Delivery period governed by last delivery order date; minimum 30 days extension

  • General Requirement 1 under HPCL tender terms

Terms & Conditions

  • Option-based quantity variation up to 25% during contract

  • Delivery period starts from last original order date; extensions minimum 30 days

  • EMD amount and exact payment terms not provided in data; clarify during bidding

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% of bid/contract quantity at placement and during currency of contract at contracted rates; delivery extension calculated as (Additional quantity ÷ Original quantity) × Original delivery period with minimum 30 days.

Delivery Schedule

Delivery period commences from the last date of the original delivery order; extended periods depend on option exercise and may extend up to the original delivery period.

Penalties/Liquidated Damages

Not specified in provided data; bidders should obtain HPCL guidance on LDs, penalties, or performance bonds during clarification.

Bidder Eligibility

  • Experience supplying AR-AFFF concentrates or firefighting chemical concentrates

  • Capability to ship to Papua New Guinea and meet PNG regulatory requirements

  • Financial stability with verifiable statements and ability to maintain supply under option quantities

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic General Requirement - 1 ARAFFF Type 3/3 (3 percent) means foam to be used with 97 percent water and 3 percent concentrates, This specification covers the requirements for Alcohol Resistant Aqueous Film Forming Foam (ARAFFF). A Foam concentrate that has a fluorinated surfactant with stabilizing additive and synthetic surfactants foaming agent for Class A & Class B fire (Both polar and non polar), The Foam Concentrate shall be confirm to IS: 4989:2018( Letest Revision) . The Foam Concentrate shall be UL ( Underwriters Laboratories) listed confirming to UL 162. The container shall be non metallic, conforming shall bear UL 162 marking, At the time of use, the concentrate shall be diluted/ inducted in water to form a fire extinguishing solution for extinction of hydrocarbon polar and non polar solvent fires, The ARAFFF concentrates shall be suitable for use in foam generating equipment with both fresh water and sea water with no loss in its performance.

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Required Documents

1

GST registration certificate (if applicable) and PAN card

2

Company profile and board resolutions authorizing bid submission

3

Technical compliance certificates for AR-AFFF concentrates and any OEM authorizations

4

Past performance certificates or experience in firefighting chemical supplies

5

Financial statements for last 2-3 years and bank statements if requested

6

Any certifications relevant to chemical safety and environmental norms for PNG

7

EMD submission proof and payment method details (to be clarified)

Frequently Asked Questions

How to bid for AR-AFFF tender in PNG 2025 with HPCL

To bid on the AR-AFFF Type 3/3 V2 project in PNG, confirm eligibility for firefighting chemical supplies, ensure OEM authorizations if required, prepare GST/PAN documents, and obtain clarification on EMD, payment terms, and exact scope since BOQ items are currently not listed.

What documents are required for HPCL AR-AFFF procurement 2025

Submit GST registration and PAN, company profile, experience certificates in firefighting chemicals, financial statements, OEM authorizations, and any environmental/safety certifications; include EMD proof once the amount is clarified by HPCL and delivery capability for PNG.

What are the delivery terms for HPCL AR-AFFF V2 in PNG

Delivery terms follow the option clause: quantity can vary up to 25% at contracted rates; delivery period starts from the last original delivery order date, with a minimum 30-day extension if the option is exercised.

What standards must AR-AFFF Type 3/3 meet for PNG supply

Bidders should align with general safety and firefighting foam standards and obtain HPCL guidance on any PNG-specific regulatory requirements; specific IS/ISO standards are not listed in the data and require clarification during bid submission.

When is the AR-AFFF tender evaluation for PNG 2025

Exact evaluation dates are not provided; bidders should monitor HPCL clarification windows, ensure timely submission of all required documents, and prepare for possible price variations due to the 25% option clause.

What is the EMD amount for HPCL AR-AFFF PNG bid

The EMD amount is not disclosed in the current tender data; bidders must obtain the precise EMD value and mode of payment from HPCL during the bid clarification stage and prepare funds accordingly.

How to ensure compliance for AR-AFFF concentrate supply

Secure OEM authorizations, verify safety certifications, confirm PNG regulatory compliance, and align delivery planning with the option-based quantity adjustments; gather all documents and be ready for PNG logistics and import requirements.

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