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North Eastern Electric Power Corporation Limited Fire suppression foam AFFF concentrate IS 4989 PAC 2025

Bid Publish Date

31-Oct-2025, 1:11 pm

Bid End Date

17-Nov-2025, 1:00 pm

Location

PAPUM PARE , ARUNACHAL PRADESH

Latest Corrigendum Available

Progress

Issue31-Oct-2025, 1:11 pm
Corrigendum10-Nov-2025
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Categories 5

DEIONIZER FIRE SUPPRESSION FOAM FIRE EXTINGUISHERS FIRE SUPPRESSION FOAM FIRE EQUIPMENT

Tender Overview

Organization: North Eastern Electric Power Corporation Limited; Product: Fire suppression foam AFFF concentrate as per IS 4989 (Q3) for PAC only; Location: not specified; Estimated value: not disclosed; EMD: not disclosed. Tender notes emphasis on option quantity adjustments up to 25% and extension logic tied to original delivery periods. Unique clauses include shelf life minimums and mandatory OEM authorization when applicable, plus GST handling as per bidder's rates. This procurement focuses on fire suppression capabilities using compliant AFFF concentrate with time-bound delivery and strict supplier eligibility. Key differentiator is the emphasis on non-obsolescence (minimum 3 years residual market life) and hazardous-material handling compliance. Tender scope highlights risk-sharing through option quantities and delivery extensions, requiring bidders to align with regulatory and safety standards.

Technical Specifications & Requirements

  • Product name/category: AFFF fire suppression foam concentrate (per IS 4989, Q3) for PAC-only use
  • Standards/certification: IS 4989; no other specifications published
  • Shelf life requirements: minimum 5 years shelf life; on supply date, at least 3 years usable life remaining
  • Hazard handling: mandatory precautionary measures for transport/handling/ storage; MSDS and batch details to be visibly labeled on packaging
  • Authorisation: OEM authorization required for distributors; include OEM details in bid
  • Delivery/quantity flexibility: option clause to increase/decrease up to 25% of bid/contract quantity; extended period calculations ensure minimum 30 days
  • GST: bidder bears applicable GST; reimbursement as per actuals or applicable rates, whichever is lower
  • Documentation: compulsory vendor-code related documents as per terms; pan, GSTIN, cancelled cheque, EFT mandate

Terms, Conditions & Eligibility

  • EMD/Performance: not disclosed; bidders must comply with option quantities and delivery timing rules
  • Financial health: bidder must avoid liquidation or bankruptcy; upload an undertaking
  • Market life: product must not be end-of-life for at least 3 years post-bid; avoid obsolescence
  • GST/Tax: bidder to verify GST; reimbursement policy as stated
  • Submission docs: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorisation if applicable
  • Hazard compliance: all safety regulations for hazardous chemicals during transport/dispatch
  • Vendor code: required vendor code creation with applicable documents
  • Shelf life: product/spares must meet the stated shelf-life criteria at supply

Key Specifications

  • Product/service: Fire suppression foam concentrate (AFFF) for PAC only

  • Standard: IS 4989 (Q3) certification

  • Shelf life: minimum 5 years; usable life at supply date ≥ 3 years

  • Hazard handling: MSDS, batch number, manufacturing date, gross/net weight must be labeled on packaging

  • OEM authorization: required for authorized distributors

  • Delivery flexibility: option quantity ±25%; delivery period adjustments with minimum 30 days

  • Tax: GST applicable; reimbursement as per actuals or lower of applicable rates

Terms & Conditions

  • Option clause allows ±25% quantity adjustment at placement and during contract period

  • Bidder must not be under liquidation or bankruptcy; submit an undertaking

  • Product must have at least 3 years remaining market life; avoid end-of-life

  • GST to be paid by bidder; reimbursement mechanics as per actuals or lower rate

Important Clauses

Payment Terms

GST handling at bidder's rate; reimbursement to be at actuals or lower applicable rate

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause may extend with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; subject to standard procurement penalties per agency policy

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Product must not be obsolete with at least 3 years residual market life

  • Compliance with IS 4989 (Q3) and PAC-only usage; OEM authorization if applicable

Documents 3

GeM-Bidding-8533964.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy ofCancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Manufacturer Authorization / OEM Authorization (where applicable)

6

Undertaking on financial standing (no liquidation or bankruptcy)

7

Documentation confirming shelf life requirements (minimum 5 years)

Corrigendum Updates

1 Update
#1

Update

10-Nov-2025

Extended Deadline

17-Nov-2025, 1:00 pm

Opening Date

17-Nov-2025, 1:30 pm

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for IS 4989 foam concentrate tender in Assam 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable. Ensure product is IS 4989 compliant (Q3) and PAC-only. Provide 3+ years market life, avoid obsolescence, and adhere to the 25% quantity option clause with delivery timing per contract terms.

What documents are required for AFFF PAC-only procurement in NEEPCO

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and an undertaking on financial standing. Also provide evidence of shelf life compliance (minimum 5 years) and MSDS labeling for hazardous materials during dispatch.

What are the technical specifications for IS 4989 AFFF concentrate

Technical scope specifies AFFF foam concentrate per IS 4989 (Q3) with PAC-only usage; no additional standard details provided in tender. Ensure packaging shows batch number, manufacturing date, gross/net weight, and hazard labeling per MSDS requirements.

When is the delivery extension allowed for quantity changes

Delivery extension is permitted when exercising the option clause: additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended period may reach the original delivery period.

What is the shelf life requirement for supplied foam concentrate

The product must have a minimum overall shelf life of 5 years, with at least 3 years of usable shelf life available on the date of supply; ensure the OEM confirms remaining life at procurement.

What about GST applicability for this procurement

Bidder bears applicable GST; GST reimbursement will be as per actuals or the lower applicable rate, capped by the quoted GST percentage; verify GST at bid submission.

What is the scope for OEM authorization in bids

If bidding via authorized distributors, provide OEM authorization with distributor details (name, designation, address, email, phone). This validates product legitimacy and continuity of supply under PAC-only IS 4989 compliance.

What constitutes non-obsolescence requirement for bidders

Bidders must quote products not declared end-of-life by the OEM and must guarantee at least 3 years residual market life post-bid; provide OEM statement or certificate confirming lifecycle status.