GEM

Hindustan Aeronautics Limited Defence Production Tender 2025: Vendor Code Creation Docs & Shelf Life Clause

Bid Publish Date

03-Nov-2025, 11:50 am

Bid End Date

25-Nov-2025, 7:00 pm

Bid Opening Date

25-Nov-2025, 7:30 pm

Progress

Issue03-Nov-2025, 11:50 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

54315

Category

328657

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor code creation requires PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate (bank-certified).
  • • Purchaser reserves right to increase/decrease quantity up to 50% at contract placement and during currency.
  • • GST invoicing must be uploaded on GeM; screenshot confirming GST payment is required.
  • • Shelf life minimum requirement: 85% usable shelf life at supply; applies to all supplied spares or services.
  • • BoQ lists 22 items but contains no itemized specifications; bidders should prepare generic compliance readiness.
  • • No explicit product category or end-user device given; emphasis on vendor onboarding and compliance.
  • • HAL procurement terms leverage GeM portal for invoicing and GST reconciliation.
  • • The tender resides under HAL's Department of Defence Production, indicating stringent audit and traceability.

Tender Overview

Hindustan Aeronautics Limited in the Defence Production sector invites bids for vendor code creation. The opportunity mentions no explicit product category or quantity but requires standard bidder documentation and compliance. Key terms include a 50% quantity variation right for the purchaser and during contract currency, GST invoice upload and GST payment confirmation on GeM, and a minimum shelf life requirement of 85% at supply. The tender scope appears administrative, focusing on vendor setup rather than a specific hardware procurement, with an 22-item BoQ listing that lacks itemized details. The unique differentiator is the sale terms adjustment and shelf-life condition, guiding suppliers to align documentation and delivery readiness to GeM processes and HAL’s procurement cadence. This tender is location-agnostic in the data but anchored in HAL’s Department of Defence Production, indicating high compliance and traceability expectations.

Technical Specifications & Requirements

  • No technical specifications provided in the published data; bidders must rely on standard corporate onboarding for HAL and GeM processes.
  • Documentation prerequisites for bid submission include: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
  • Shelf life clause requires a minimum usable shelf life of 85% at the time of supply (e.g., if shelf life is 24/26 months, balance must be ≥ 85%).
  • Option clause allows the purchaser to adjust quantity up to 50% of bid quantity at contract award and during the currency with corresponding delivery-time recalculations.
  • GST compliance: upload GST invoice and GST portal payment confirmation on GeM for invoicing.
  • BoQ entries show 22 items but no item specifics; assume standard cataloging and compliance documentation.

Terms, Conditions & Eligibility

  • EMD/security details are not disclosed in the text; bidders should prepare standard government bid security per HAL GeM norms.
  • Delivery timelines are governed by option-clauses; initial delivery window is not specified, but extended delivery depends on quantity variation.
  • Payment terms are linked to GST invoicing through GeM; exact percentages are not stated.
  • Submission documents required: PAN, GSTIN, Cancelled cheque, EFT mandate; ensure bank certification and GST portal verification.
  • Shelf life compliance must be demonstrated with manufacturer or supplier documentation.
  • All bid terms are subject to HAL’s procurement policies and GeM platform requirements.

Key Specifications

  • Vendor code creation submission requirements

  • GST invoice upload on GeM with GST payment confirmation

  • Shelf life minimum of 85%

  • Option clause allowing ±50% quantity adjustment

  • No explicit itemized technical specs; focus on onboarding and compliance

  • BoQ contains 22 items but lacks specific technical data

Terms & Conditions

  • 50% quantity variation rights at contract placement and during currency

  • Mandatory GST invoicing and GST payment confirmation on GeM

  • Minimum shelf life requirement of 85% at supply

  • Mandatory bid documentation: PAN, GSTIN, cancelled cheque, EFT Mandate

Important Clauses

Payment Terms

GST invoice uploading and GST payment confirmation on GeM are mandatory for payment processing

Delivery Schedule

Delivery timing depends on option clause adjustments; delivery periods recalculated per increased/decreased quantity

Penalties/Liquidated Damages

Not specified in data; HAL GeM terms typically include standard LDs for delayed delivery; bidders should verify in official portal

Bidder Eligibility

  • Registered bidder with HAL/GeM vendor code

  • Compliance with GST and PAN requirements

  • Capability to handle 50% quantity variation and shelf-life terms

Bill of Quantities (BOQ) 22 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 328657 TERMINAL 500 nos ashish.varma 120
2 3540002 HOLLOW RIVET 230 nos ashish.varma 120
3 320560 ALT DOLN1072B042-14 TERMINAL 130 nos ashish.varma 120
4 320576 ALT MS25036-113 TERMINAL 1,750 nos ashish.varma 120
5 6H8X20-LN7 STRAIGHT PIN 185 nos ashish.varma 120
6 A102-6D BOLT 640 nos ashish.varma 120
7 A204-D16 CSK SCREW 390 nos ashish.varma 120
8 A5045 NUT 120 nos ashish.varma 120
9 A8DIN137 SPRING WASHER 100 nos ashish.varma 120
10 AN316-4L HEXAGON NUT 140 nos ashish.varma 120
11 AN316-6R HEXAGONAL NUT 360 nos ashish.varma 120
12 AN4-6 BOLT 400 nos ashish.varma 120
13 AN735-8D ALT AN735D8 CLAMP 880 nos ashish.varma 120
14 AN735D20 CLIP 300 nos ashish.varma 120
15 AN735D6 CLIP 330 nos ashish.varma 120
16 AN824-8D TEE PIECE 1,150 nos ashish.varma 120
17 AN960-716 WASHER 1,000 nos ashish.varma 120
18 AN960-8DL WASHER 2,850 nos ashish.varma 120
19 AN960C10 ALT NAS1149C0363R ALT 6XLGN14533.1 WASHER 10,500 nos ashish.varma 120
20 AN960C8L ALT NAS1149-CN816R WASHER 11,000 nos ashish.varma 120
21 AN960KD8 ALT NAS1149DN832K WASHER 7,500 nos ashish.varma 120
22 AN960PD4 ALT NAS1149DN432J ALT NAS1149DN432K WASHER 13,860 nos ashish.varma 120

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

Bank-certified EFT Mandate

5

GST invoice and GST payment confirmation screenshot (on GeM)

6

Any vendor registration or corporate details per HAL/GeM

7

Evidence of capacity to handle 50% quantity variation and shelf-life compliance

Frequently Asked Questions

What documents are required for HAL vendor code creation tender in 2025?

Bidders must submit PAN Card, GSTIN, Cancelled Cheque, and a bank-certified EFT Mandate. GeM invoicing also requires a GST invoice and a GST payment confirmation screenshot. These form the core eligibility and payment prerequisites for HAL procurement.

How does the 50% quantity variation clause affect delivery timelines in HAL tender?

HAL may increase or decrease the bid quantity by up to 50% at contract placement and during the currency. Delivery periods are recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days extension to cover changes.

What is the shelf life requirement for HAL supply contracts in GeM bids?

All supplied products must have a usable shelf life of at least 85% at the time of supply. For example, a 24/26 month shelf life must show at least 20.4 months remaining on delivery, verified by supplier documentation.

What are the GST invoicing requirements on GeM for HAL procurement?

Suppliers must upload a scanned GST invoice on GeM and provide a screenshot confirming GST payment. This ensures timely payment processing and compliance with GST regulations for HAL contracts.

Where can bidders find itemized BoQ details for HAL 2025 tender?

The BoQ lists 22 items but the data provided lacks itemized specifications. Bidders should rely on HAL GeM portal notices for item-level requirements and ensure readiness to supply across unspecified items.

What eligibility criteria are essential for HAL Defence Production bids in 2025?

Essential criteria include PAN & GST registration, on-time GST-compliant invoicing, ability to meet shelf-life requirements, and capacity to accommodate quantity variations. Vendors should also ensure EFT mandate validity and HAL GeM registration.

What documents comprise the primary bid submission for HAL GeM tenders?

Primary documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, and GeM-specific GST invoice with payment confirmation. Additional corporate and vendor registration details may be requested during evaluation.

How to participate in HAL defence procurement via GeM for 2025?

Register on GeM and HAL vendor portal, prepare PAN, GSTIN, Cancelled Cheque, EFT Mandate, and ensure GST invoice submission. Monitor GeM notices for 22-item BoQ updates and confirm shelf-life compliance before bid submission.

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