GEM

District Rural Development Agency Dahod Facility Management Services Tender Gujarat 2025 – Office Equipment & Consumables Included

Posted

27 Oct 2025, 05:56 pm

Deadline

06 Nov 2025, 06:00 pm

Value

₹7,00,000

Location

DOHAD , GUJARAT

Progress

Issue27 Oct 2025, 05:56 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Dedicated/toll-free service number requirement for service support
  • • Escalation matrix with telephone numbers for response times
  • • Office location requirement: service provider must have an office in the state of the consignee
  • • Past experience proof options: contract copy + invoice, execution certificate, or third-party notes
  • • Consumables included in contract cost; all-in-one desktop multifunction printer & UPS
  • • Estimated contract value ₹7,00,000; lump-sum facility management services
  • • 25% quantity/duration adjustment allowed at contract issue and post-award
  • • GST certificate, turnover certificate, and ITR required in bid submission

Categories 7

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS

Tender Overview

District Rural Development Agency Dahod (Gujarat) invites bids for Facility Management Services – LumpSum for an office setup that includes an All-in-One Desktop Multifunction Printer and UPS, with consumables included in the contract cost. Estimated value: ₹7,00,000. Location: Gujarat; scope covers office maintenance, housekeeping, and related services under a single service provider, ensuring integrated facilities support. The tender emphasizes service availability within the state and requires a dedicated service office, plus documented past experience. A 25% quantity/duration adjustment is allowed at contract issuance, with escalation rights post-award.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender data; bidders must rely on standard FM practices and delivery of lump-sum services for office management and equipment maintenance.
  • Required documentation includes: Turnover certificate, GST certificate, Past experience certificate, and ITR of the last year; OEM/individual service capability evidence is essential.
  • ATC clauses mandate a dedicated/toll-free service number, and an escalation matrix for service support. The service provider must have a local office in the consignee's state and provide documentary evidence.
  • BOQ contains zero items; the scope appears as a bundled FM contract with provision for consumables to be supplied by the vendor.

Terms, Conditions & Eligibility

  • EMD: Not specified in the data; bidders should anticipate standard security deposits per local practice.
  • Experience: Demonstrated past project experience in facility management or related services; acceptable proofs include contract copies with invoices, execution certificates, or client release notes.
  • Delivery/Response: Service availability and escalation framework required; dedicated toll-free number and clear escalation matrix.
  • Documents to submit: GST, PAN, turnover certificate, past experience, ITR, and OEM authorization if applicable. Payment terms and warranty details not specified in the data.

Key Specifications

  • Product/service category: Facility Management Services – LumpSum

  • Equipment baseline: All-in-One Desktop Multifunction Printer and UPS with consumables included

  • Estimated contract value: ₹7,00,000

  • Delivery/availability requirement: Service office in the consignee state; dedicated toll-free support

  • Experience proof: contract copies with invoices or client execution certificates

  • ATC requirements: Escalation matrix and service support contact details

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed at issue and post-award

  • Dedicated service office in the consignee state with documentary proof

  • Consumables to be supplied by the service provider within the lump-sum cost

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard lump-sum payment with milestones or upfront as per local practice

Delivery Schedule

Service availability within the state; escalation matrix required; no explicit delivery window provided

Penalties/Liquidated Damages

No LD details provided in data; bidders should expect standard FM penalties for non-performance in their proposal

Bidder Eligibility

  • Demonstrated facility management experience in government or similar sectors

  • Must have a documented service office in Gujarat (consignee state)

  • GST registration and valid ITR; turnover evidence for last financial year

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Required Documents

1

GST certificate

2

PAN card

3

Past experience certificates

4

Turnover certificate / financial statements

5

ITR of the last financial year

6

OEM authorizations (if applicable)

7

Technical compliance documents showing lump-sum FM capability

8

Proof of service office in the state (documentary evidence)

Frequently Asked Questions

How to bid for facility management services tender in Dahod Gujarat 2025

Bidders must submit GST, PAN, turnover certificate, past experience certificates, and ITR for the last year. Include proof of a local Gujarat service office and dedicated toll-free support. The tender expects a lump-sum FM solution with consumables included alongside an All-in-One printer and UPS.

What documents are required for Dahod FM tender submission in Gujarat

Required documents include GST certificate, PAN card, turnover certificate, last year ITR, past experience certificates, and OEM authorizations if applicable. Also provide proof of a Gujarat-based service office and a dedicated service escalation matrix for responsive support.

What are the technical specifications for the printer in this tender

No explicit technical printer specs are listed; bidders must propose an All-in-One Desktop Multifunction Printer with UPS, consumables included, suitable for office FM tasks, and ensure compatibility with standard service contracts in Gujarat.

What are the eligibility criteria for past experience in this Dahod tender

Eligibility accepts contract copies with invoices, execution certificates from clients, or third-party notes validating FM service completion. The bidder should demonstrate prior similar work in government or comparable organizations with verifiable contract value.

When is the expected contract value and payment terms for this bid

Estimated value is ₹7,00,000 for the lump-sum FM service. Payment terms are not explicitly stated; bidders should propose milestone-based or full payment on delivery per local government procurement norms and the contract’s final terms.

How to verify service support requirements for this Gujarat tender

Ensure the bidder provides a dedicated toll-free service number and an escalation matrix with contact details. Confirm the bidder has a Gujarat-based service office and can demonstrate timely response and on-site support as part of the contract.

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