GEM

Angadipuram Grama Panchayath IT Equipment Supply & Installation Tender Kerala Local Self Government 2025

Posted

24 Oct 2025, 02:39 pm

Deadline

03 Nov 2025, 03:00 pm

Location

MALAPPURAM , KERALA

Progress

Issue24 Oct 2025, 02:39 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Kerala-preferred bidders with local presence and proof of experience
  • • OEMs must have registered office and service centre in Kerala
  • • Consumables included in contract cost with IT equipment supply/installation
  • • 25% contract quantity/duration adjustment available
  • • GST certificate and office license mandatory for bidders
  • • No BOQ items published; scope inferred from title and ATC

Categories 4

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT

Tender Overview

Angadipuram Grama Panchayath through the Local Self Government Department, Kerala, seeks facility management services (Lump Sum) and supply & installation of IT equipment with consumables included in contract cost. The procurement is targeted at bidders in Kerala, with a preference for local bidders. The RFP includes a flexible quantity/duration adjustment up to 25% at contract issuance or revision. No BOQ items are listed, and the absence of detailed technical specs means bidders must infer scope from the title and ATC constraints. The emphasis on local presence is reinforced by the requirement for a registered office and service centre in Kerala for OEMs. This tender emphasizes clear compliance with Kerala-focused procurement norms.

Technical Specifications & Requirements

  • Scope combines facility management services (lump-sum) with supply & installation of IT equipment; consumables are included in the contract cost.
  • No explicit BOQ items or technical specs are published; bidders should plan for integrated service delivery and IT installation work.
  • Kerala-preference for bidders; OEMs must have a registered office and service centre in Kerala; bidders must provide proof of relevant experience in similar supply/installation projects.
  • Key implicit expectations: seamless integration of hardware with software, warranty/support alignment, and compliant GST documentation.

Terms, Conditions & Eligibility

  • Quantity/duration adjustment up to 25% permitted at contract issuance and during execution.
  • Bidders from Kerala are preferred; must demonstrate relevant experience in similar items.
  • Mandatory submissions include valid GST certification and office license; OEMs require a registered Kerala office and service centre.
  • The bidder’s terms require acceptances of revised quantities/durations and proof of local capabilities.

Key Specifications

  • Product/service names: IT equipment supply & installation coupled with facility management services

  • Quantities: Not specified (BOQ total items = 0; no explicit quantities published)

  • Estimated value: Not disclosed

  • Standards/certifications: GST compliance; Kerala OEM service capability

  • Delivery/installation: Kerala-based project execution implied by local preference

  • Quality/Testing: Not explicitly stated; infer standard IT installation practices

Terms & Conditions

  • 25% quantity/duration adjustment allowed at contract issuance and during execution

  • Kerala-preferred bidders; proof of relevant experience required

  • GST certification and office license mandatory; OEMs require Kerala office/service centre

  • Consumables included; lump-sum facility management services with IT installation

Important Clauses

Payment Terms

Not explicitly stated in data; implies lump-sum contract for facility management and installation; GST-registered bidders preferred

Delivery Schedule

Not specified; bidders must align with Kerala project timelines and local service commitments

Penalties/Liquidated Damages

Not specified in data; typical tender practice may include LDs, but no details provided

Bidder Eligibility

  • Demonstrated experience in supply and installation of similar IT equipment

  • Valid GST registration and local business license

  • OEMs must have registered office and service centre in Kerala

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply & installation projects

4

Financial statements or proof of financial standing

5

OEM authorization/arrangement letter (if applicable)

6

Proof of registered office and service centre in Kerala for OEMs

7

Business license or equivalent

8

Any prior project completion certificates related to IT equipment installation

Frequently Asked Questions

How to bid for IT equipment tender in Kerala with local preferences?

To participate in the Angadipuram Grama Panchayath IT tender, ensure you meet Kerala-preference criteria, provide proof of relevant experience in similar installations, submit GST certification and a valid license, and confirm OEMs have a Kerala registered office & service centre. Provide complete documentation in the technical bid.

What documents are required for IT equipment installation tender in Kerala?

Submit GST registration, PAN, experience certificates for similar projects, financial statements, license proof, OEM authorization (if applicable), and proof of Kerala office/service centre for OEMs. Include technical compliance certificates if available and any project completion letters.

What is the 25% quantity/duration adjustment clause in this Kerala tender?

The buyer may adjust contract quantity or duration by up to 25% at contract issuance, and up to 25% during execution. Bidders must accept revised quantities/durations and adjust resourcing, delivery plans, and pricing accordingly.

Which standards or certifications are required for Kerala IT procurement?

Bidders must hold GST certification and a valid office license; OEMs require a registered Kerala office and service centre. Specific IT hardware quality standards are not listed; respond with standard installation practices and manufacturer recommendations.

What is expected for consumables in the IT equipment tender?

Consumables are included in contract cost; bidders should factor ongoing consumable supply, spare parts availability, and timely replenishment into the lump-sum service provision plan.

Who is the contracting organization for this IT equipment tender in Kerala?

The procurement is conducted by Angadipuram Grama Panchayath, under the Local Self Government Department, Kerala, with a focus on facility management and IT installation services in the state.

What is the delivery location implied by this Kerala IT tender?

While explicit delivery addresses are not published, OEMs must have a Kerala-based presence; installation and support should be conducted within Kerala, aligning with local procurement norms.

How are payments handled for Kerala IT equipment supply contracts?

The tender data does not specify payment terms; bidders should anticipate standard government practice with milestones tied to project deliverables, with GST-compliant invoicing and periodic payments upon acceptance of deliverables.

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