GEM

Revenue And Forest Department Maharashtra Scanner & All-in-One PC Tender Kolhapur Maharashtra 2025

Q: What is the EMD amount and its applicability in Kolhapur procurement?

EMD is **₹25,000**. It must accompany the bid as a security deposit or as specified in tender terms and is typically refundable to unsuccessful bidders after contract finalization.

Q: When does the option clause allow quantity variation in this tender?

The purchaser may increase or decrease quantity up to **25%** of bid quantity at the time of contract and during currency, with revised delivery periods calculated per extended quantity formula.

Posted

27 Oct 2025, 04:41 pm

Deadline

17 Nov 2025, 05:00 pm

EMD

₹25,000

Location

KOLHAPUR , MAHARASHTRA

Progress

Issue27 Oct 2025, 04:41 pm

AwardPending

Explore all 4 tabs to view complete tender details

Quantity

Key Highlights

• Exact EMD amount: ₹25,000
• OEM authorization required for non-OEM bids
• Malicious Code Certificate mandatory
• 3 years residual market life requirement
• Quantity variation up to 25% with corresponding delivery recalculation
• On-site warranty duration specified

Categories 2

MACHINE SCANNER

Tender Overview

The opportunity is issued by the Revenue And Forest Department Maharashtra for Kolhapur, Maharashtra, procuring an All-in-One PC (V2), a Multifunction Machine MFM (V2), and a Scanner (V3) (Q2). The documented EMD is ₹25,000. The contract allows a 25% quantity variation during and after award, with delivery time recalculated accordingly. Bidders must submit product data sheets, ensure OEM authorization, and certify software as free of embedded malicious code. On-site warranty requirements are defined in the terms. This tender emphasizes data-sheet validation and lifecycle viability for at least 3 years residual life for non-obsolete items.

Key Specifications

All-in-One PC (V2) with processor, RAM, and storage specifications
Scanner (V3) with maximum optical resolution, ADF capacity, duplex scanning
Multifunction Machine MFM (V2) with print, scan, copy speeds per ISO 24734
On-site warranty and OS preloaded with certification

Terms & Conditions

EMD amount ₹25,000 must accompany bid
Quantity may vary up to 25% during/after contract with revised delivery timeline
OEM authorization and data sheet alignment are mandatory

Important Clauses

Payment Terms

Payment terms to be defined in contract; EMD must be furnished with bid

Delivery Schedule

Delivery period recalculated with option clause; minimum 30 days extension rule applies

Penalties/Liquidated Damages

Penalties may apply for late delivery or non-conformance as per standard contract terms

Bidder Eligibility

Not under liquidation or bankruptcy
Not in court receivership
Must meet 3 years residual market life for offered products

Technical Specifications 3 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i3-13100T, Intel Core i3-12300T, Intel Core i3-13100, Intel Core i3-12100, Intel Core i3-14100T, Intel Core i3-12300, Intel Core i3-14100, Intel Core i5-12400T, Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wired, Wireless Or higher
Input Devices	Keyboard Connectivity	Wired, Wireless Or higher
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Home
Memory	Type of RAM	DDR5 Or higher
Memory	RAM Size (GB)	8
Storage	Type of Storage Installed with the System	NVMe SSD
Storage	Storage Capacity (in GB)	512
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Display	Panel Technology	In Plane Switching (IPS) Or higher
Ports	Number of Ports	1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic	Stand	Height Adjustable

Item #2 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Generic	Features	Secure Print
Printing	Print Paper Size	A4 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
Scanning	Maximum Scan Area (Platen/Flatbed Size)	A4
Scanning	Scan To Functions	Folder, Email
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1
PAPER HANDLING	Total Paper Tray Combined Capacity (Number) at 75 GSM	201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING	Bypass Tray Facility	No, Yes Or higher
Connectivity	Connectivity	USB Port, Wi-Fi
Connectivity	Accessories Provided	USB Cable
Performance	Minimum Duty Cycle (Number of Prints/Month)	5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Scanner Type	Sheet Fed
Generic	Scanning Technology	Contact Image Sensor (CIS)
Generic	Maximum Scan Size	A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance	Maximum Optical Resolution (in Dpi)	600, 1200, 2400, 4800 Or higher
Performance	Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder	31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance	Duplex Colour Scan Speed for document (in ipm) for Document Feeder	61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling	Daily Duty Cycle (Number of Pages)	2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling	Duplex Scanning	Yes Or higher
Document Handling	Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets)	41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility	Connectivity	1 x USB
Compatibility	Operating System Compatibility	Windows, Linux, Mac OS
Certification	On Site Warranty (in Years)	1, 2, 3 Or higher

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Required Documents

GST certificate

PAN card

Experience certificates

Financial statements

EMD submission proof

Technical data sheets for all offered items

OEM authorization / Manufacturer certificate

Malicious Code Certificate

Authorisation form for authorized distributors (if applicable)

Frequently Asked Questions

How to bid for the scanner tender in Kolhapur Maharashtra 2025?

Bidders must submit data sheets for All-in-One PC, MFM, and Scanner models, provide OEM authorization if not the manufacturer, and attach the mandatory Malicious Code Certificate. Ensure the EMD of ₹25,000 is paid and all documents align with the data sheets for verification.

What documents are required for Maharashtra scanner procurement?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD proof, product data sheets, OEM authorization, and Malicious Code Certificate. Also attach data sheets verifying parameter matches offered hardware and software.

What are the key technical specifications for the All-in-One PC?

Key specs include Processor Number, RAM size, RAM type, storage type and capacity, display size, panel technology, number of ports, and OS preloaded with certification. Systems must meet ISO/IEC 24734 speeds for printing and scanning where applicable.

What is the EMD amount and its applicability in Kolhapur procurement?

EMD is ₹25,000. It must accompany the bid as a security deposit or as specified in tender terms and is typically refundable to unsuccessful bidders after contract finalization.

When does the option clause allow quantity variation in this tender?

The purchaser may increase or decrease quantity up to 25% of bid quantity at the time of contract and during currency, with revised delivery periods calculated per extended quantity formula.

What is required for OEM authorization in Maharashtra bids?

Submit an OEM authorization form/certificate detailing manufacturer name, address, contact details, and authorization scope. This is mandatory for non-manufacturer bidders to participate in the procurement.

What warranty terms are expected for the hardware in this tender?

On-site warranty is required; specify the duration in years and coverage for hardware replacement and service response. Compliance with listed standards and data-sheet verification is also essential.

How to verify data sheet alignment with offered products in Kolhapur?

Upload complete product data sheets and ensure all technical parameters exactly match the tender's description (processor, RAM, storage, speeds, scanning capabilities). Mismatches can lead to bid rejection.

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Download FREE!

Access all tender documents at no cost

Documents 5

GeM-Bidding-8488905.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Revenue And Forest Department Maharashtra Scanner & All-in-One PC Tender Kolhapur Maharashtra 2025

Key Highlights

Categories 2

Tender Overview

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Technical Specifications 3 Items

Item #1 Details

Item #2 Details

Item #3 Details

AI-Powered Bidder Prediction

Unlock Bidder Insights

Required Documents

Frequently Asked Questions

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All in One PC (V2),Multifunction Machine MFM (V2)

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All in One PC (V2),Multifunction Machine MFM (V2)

All in One PC (V2),Multifunction Machine MFM (V2)

All in One PC (V2),Multifunction Machine MFM (V2)

Download FREE!

Documents 5

GeM-Bidding-8488905.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

GeM-Bidding-8488905.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

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