GEM

South Central Railway All in One PC and Multifunction Machine MFM Tender 2025

Posted

29 Oct 2025, 12:41 pm

Deadline

08 Nov 2025, 11:00 am

Location

HYDERABAD , TELANGANA

Progress

Issue29 Oct 2025, 12:41 pm
AwardPending
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Quantity

12

Category

Multifunction Machine MFM (V2)

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM authorization required for distributors
  • • Technical certifications: Malicious Code Certificate, GST invoicing in consignee name
  • • Special clauses: Escalation Matrix for service support, ATC compliance
  • • Critical eligibility: 20% of bid quantity supplied in last 3 years to SCR/railways/PSUs
  • • Warranty/AMC: Service support Matrix to be provided by bidder/OEM
  • • Penalties: Not explicitly stated in data; ensure compliance with SCR terms

Tender Overview

The South Central Railway (Indian Railways) invites bids for the supply, installation, testing and commissioning of All in One PC (V2) and Multifunction Machine MFM (V2). Tender scope includes complete delivery, on-site installation and commissioning. Eligible bidders must demonstrate OEM/authorised distributor participation with manufacturer authorization and must ensure GST-compliant invoicing in the consignee’s name. A mandatory malicious code certificate and escalation matrix for service support are required. Past performance requires at least 20% of bid quantity supplied in a single contract to SCR or other railway/PSU/government bodies in the previous three years.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing and Commissioning of Goods
  • Mandatory certificates: Malicious code certificate; Manufacturer Authorization from OEM; Escalation Matrix for service support
  • Invoicing: Invoice must be raised in the consignee name with GSTIN of the consignee
  • Documentation: Submit all certificates/documents with initial bid; post-tender submissions may be invalid
  • Eligibility: Past supply of similar items amounting to at least 20% of bid quantity in last three years to SCR, zonal Railways, PSUs, or Govt organizations; documentary evidence required
  • Additional: Follow Buyer Added ATC clauses; ensure compliance with all bidder-specific terms

Terms, Conditions & Eligibility

  • Documents submitted in initial bid only; late or post-opening submissions may be invalid
  • OEM authorization: required when bidding through authorized distributors
  • ESD/ATC: adhere to special eligibility criteria and submit relevant certificates
  • Service: provide escalation contact numbers; on-time delivery and compliant invoicing
  • Warranty/Support: ensure service support as per tender terms and vendor matrix

Key Specifications

  • Scope of supply includes Supply, Installation, Testing and Commissioning of All in One PC (V2) and Multifunction Machine MFM (V2)

  • Mandatory certificates: Malicious Code Certificate; OEM Authorization

  • GST invoicing in consignee name with GSTIN

  • Escalation Matrix for service support

Terms & Conditions

  • EMD not specified in data; ensure bid terms followed

  • Past performance criterion: 20% of bid quantity supplied in last 3 years

  • Documentation must be submitted with initial bid per ATC clauses

Important Clauses

Payment Terms

Not explicitly provided; bidder must comply with SCR standard payment terms as per contract

Delivery Schedule

Delivery, installation and commissioning to be conducted as part of scope; exact timeline not specified

Penalties/Liquidated Damages

No explicit LD details provided; ensure adherence to contractual terms and railway supplier guidelines

Bidder Eligibility

  • OEM authorization or valid manufacturer authorization for supplying All in One PC and MFM

  • At least 20% of bid quantity supplied to SCR/railways/PSUs/government bodies in last 3 years

  • GSTIN registration and compliant invoicing to consignee

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates or purchase orders for similar items (last 3 years) showing 20% bid quantity to SCR/railways/PSUs

4

Financial statements

5

Malicious code certificate

6

Manufacturer Authorization / OEM authorization certificate

7

Escalation Matrix for service support

8

Invoices in consignee name with GSTIN

Frequently Asked Questions

How to participate in All in One PC tender in SCR 2025?

Bidders must submit OEM authorization, Malicious Code Certificate, GST-compliant invoice in consignee name, Escalation Matrix, and documents proving 20% bid quantity supplied to SCR or equivalent bodies in the last 3 years. Ensure initial bid includes all required certificates and comply with ATC terms.

What documents are required for SCR All in One PC and MFM bidding?

Required documents include GST registration, PAN, experience certificates, financial statements, OEM authorization, Malicious Code Certificate, and an Escalation Matrix. Also provide PO/CRAC or inspection certificates showing 20% quantity delivered in prior 3 years to SCR/railways or PSUs.

What are the key eligibility criteria for SCR railway bids 2025?

Eligibility requires OEM authorization, ability to supply 20% bid quantity in a single contract in the past 3 years to SCR or other government entities, and GST-compliant invoicing in the consignee name with valid GSTIN.

What are the mandatory certifications for SCR procurement?

Bidders must provide Malicious Code Certificate, OEM authorization, and an Escalation Matrix for service support. Invoicing must align with consignee GSTIN; ensure documentation is complete at bid submission.

When is the delivery and commissioning expected for SCR tender?

The tender requires Supply, Installation, Testing and Commissioning within the funded contract, but exact calendar dates are not provided. Vendors should align with SCR project delivery norms and respond with a feasible installation schedule.

How to verify GST invoicing requirements for SCR procurement?

Invoices must be raised in the consignee’s name with the consignee GSTIN. Include GSTIN details in the invoice and ensure the billing entity matches the consignee’s registered GST location for SCR.

What is the past performance criterion for SCR tender 2025?

Bidders must have supplied the same or similar items for at least 20% of the bid quantity in a single contract to SCR, other zonal Railways, PSUs, or Government bodies within the last three years; documentary evidence is required (PO/CRAC/inspection certificate).

What is the scope of supply for the SCR bid in 2025?

Scope includes Supply, Installation, Testing and Commissioning of All in One PC (V2) and Multifunction Machine MFM (V2). The contract covers complete delivery and on-site commissioning with mandatory certificates and service support requirements.

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