GEM

Gujarat Panchayats & Rural Housing Department CCTV Camera Tender 2025 Gujarat – 25% Quantity Flexibility, 3-Year Turnover, Service Centre Requirement

Posted

30 Oct 2025, 11:21 pm

Deadline

14 Nov 2025, 12:00 pm

Value

₹1,89,000

Location

KHEDA , GUJARAT

Progress

Issue30 Oct 2025, 11:21 pm
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Tender Overview

The Gujarat Panchayats And Rural Housing Department invites bids for CCTV camera procurement under the Camera for CCTV System (V3) category, with an estimated value of ₹189,000. The tender supports quantity flexibility up to 25% at contract award and during the contract period, at contracted rates. Bidders must address both bidder and OEM turnover benchmarks over the last three financial years and demonstrate a functional service centre within the state for carry-in warranties. The initiative emphasizes reliable after-sales support and compliance with vendor-wide service capabilities, with a focus on local availability and timely delivery. This procurement is positioned to strengthen rural surveillance infrastructure in Gujarat, leveraging OEM credentials and local service readiness to ensure ongoing maintenance. Key differentiators include the option to scale orders and the requirement for regional service presence to support warranty and maintenance activities.

Technical Specifications & Requirements

  • Estimated value: ₹189,000
  • Quantity flexibility: up to 25% expansion from bid quantity and during contract execution
  • Turnover criteria: minimum average annual turnover over the last 3 years; must be evidenced by audited balance sheets or CA certificate
  • OEM turnover: same three-year turnover benchmark for the OEM of the offered product; for bunch bids, the OEM of the primary product with the highest bid value must meet this criterion
  • Service centres: functional service centre in the State of each consignee location for carry-in warranty; if not present, establishment within 30 days of award
  • Delivery terms: delivery period alignment follows the option clause, with minimum extension logic governed by the original/extended quantities and delivery period
  • Warranty/Support: on-site or carry-in warranty terms as applicable; ensure service support coverage within state boundaries
  • Documentation readiness: CAPEx-style equipment procurement requires financial and technical documents to demonstrate capacity

Terms & Eligibility

  • EMD details: not specified within the data; bidders should prepare supporting security as per tender rules
  • Turnover documentation: audited balance sheets or CA/CMA certificate for last 3 years; older/newer entities calculate average turnover post-constitution
  • Delivery timelines: delivery schedule to be aligned with option clause; minimum extension logic ensures delivery continuity
  • Service requirement: establish or confirm service centre presence within Gujarat for carry-in warranty; on-site warranty negates centre requirement
  • OEM alignment: OEM turnover benchmarks must be met for primary product category; ensure compliance for bunch bids
  • Submission readiness: provide GST, PAN, experience certificates, and financials as part of bid package, with OEM authorizations if applicable

Key Specifications

  • Camera for CCTV System (V3) – no explicit technical spec provided in tender data

  • Estimated contract value: ₹189,000

  • Quantity flexibility: 25% up or down at contract award and during currency

  • OEM turnover criterion applies to the offered product’s OEM

  • Service centre requirement: functional within Gujarat for carry-in warranty

  • Delivery period adjustments governed by option clause with minimum 30-day extension

  • Warranty/support terms governed by whether warranty is carry-in or on-site

Terms & Conditions

  • Option clause allows ±25% quantity variation during contract lifecycle

  • Three-year turnover proof required from bidder and OEM

  • State-level service centre presence required for carry-in warranty

  • Delivery extensions computed as (additional quantity / original quantity) × original delivery period, min 30 days

  • Submit GST, PAN, financial statements, and OEM authorizations

Important Clauses

Payment Terms

Not explicitly stated; bidders should align with standard state procurement payment terms and contract stipulations for CCTV equipment

Delivery Schedule

Delivery period follows the option clause; additional time computed with minimum 30 days where applicable

Penalties/Liquidated Damages

Not specified in data; bidders should anticipate standard LD clauses as per Gujarat procurement norms

Bidder Eligibility

  • Minimum average annual turnover as per bid document for last 3 years

  • OEM turnover criteria met for primary product category

  • Functional service centre in Gujarat or established within 30 days of award

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA/CMA turnover certificate for last 3 years

4

OEM authorization letter (if bidding as an authorized partner)

5

Experience certificates for similar CCTV camera procurements

6

Proof of service centre presence or planned establishment in Gujarat (within 30 days of award)

7

Manufacturing/brand credentials and product specification sheets

8

Any other documents requested under the terms and conditions for bid submission

Frequently Asked Questions

How to bid for the CCTV camera tender in Gujarat 2025 with 25% quantity option

Bid submission requires detailed turnover documentation for last 3 years, including audited balances or CA certificates, plus OEM authorization if applicable. Ensure your bid shows the primary product OEM meets turnover criteria and that you have or will establish a Gujarat service centre within 30 days of award. Include GST and PAN and follow the option clause for quantities.

What documents are required for the Gujarat CCTV procurement bid 2025

Submit GST certificate, PAN card, audited financial statements or CA certificates for turnover, experience certificates for similar CCTV deployments, OEM authorization letters, product specifications, and proof of service centre presence or establishment plan within Gujarat within 30 days of award.

What are the delivery terms for the Gujarat CCTV tender with option clause

Delivery will follow the option clause allowing up to 25% quantity variation. If additional quantity is ordered, the extension time equals (additional quantity / original quantity) × original delivery period, with a minimum of 30 days; implementation starts from the last date of the original delivery order.

What is the estimated value and scope of the CCTV bid in Gujarat

The estimated contract value is ₹189,000 for CCTV camera procurement under the V3 category. The scope includes supply of cameras with potential quantity expansion up to 25% at contracted rates, and service support within Gujarat with a state-wide service centre requirement.

What are OEM turnover requirements for the CCTV tender Gujarat 2025

Both bidder and OEM must meet a minimum average annual turnover over the last 3 years as specified in the bid document. In case of bunch bids, the OEM for the primary product with the highest bid value must satisfy this criterion, evidenced by audited statements or CA certificates.

How to demonstrate service center readiness for carry-in warranty in Gujarat

Bid must show a functional service centre in Gujarat for carry-in warranty; if not existing, establish one within 30 days of award. Provide location details, contact points, and service capability coverage for CCTV cameras to ensure timely maintenance.

What are the essential eligibility criteria for the CCTV Gujarat tender

Eligibility includes meeting turnover benchmarks for bidder and OEM over the last 3 years, providing required financial documents, having or establishing a Gujarat service centre within 30 days, and supplying OEM product credentials and experience in similar CCTV deployments.

What documents are required at bid submission for CCTV procurement

Prepare GST, PAN, audited turnover or CA certificates for the last 3 years, experience certificates for CCTV deployments, OEM authorization, product specification sheets, proof of service centre readiness in Gujarat, and any tender-specific compliance certificates as requested in the terms.

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