GEM

Indian Institute Of Corporate Affairs AEBAS Tender Gurgaon Haryana 2025 - Aadhaar Enabled Biometric Attendance System Standards

Posted

22 Oct 2025, 04:53 pm

Deadline

12 Nov 2025, 05:00 pm

Location

GURUGRAM , HARYANA

Progress

Issue22 Oct 2025, 04:53 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit option clause allowing +/- 25% quantity variation with proportional delivery time adjustment
  • • Scope includes Training of operators and statutory clearance provisions (if any) within bid price
  • • Dedicated toll-free post-implementation service support required from bidder or OEM
  • • No BOQ items listed; flexibility on configuration and BOM to meet AEBAS requirements
  • • Location-focused tender in Gurgaon, Haryana for Aadhaar Enabled Biometric Attendance System

Categories 2

ATTENDANCE SYSTEM BIOMETRIC MACHINE

Tender Overview

The Indian Institute Of Corporate Affairs (IICA) in Gurgaon, Haryana, seeks an Aadhaar Enabled Biometric Attendance System (AEBAS) with supply, installation, testing, commissioning and operator training. The procurement scope covers all cost components under a single bid, with delivery terms influenced by an option clause allowing quantity adjustments up to 25% during and after contract award. The project emphasizes end-to-end deployment, including statutory clearances if required and dedicated service support from the bidder or OEM. The tender targets a robust attendance solution for administrative use in Haryana’s capital region. The absence of a BOM suggests flexibility in itemization and supplier-led configuration under the AEBAS category, with emphasis on seamless integration and user training.

Technical Specifications & Requirements

  • Organization: Indian Institute Of Corporate Affairs (IICA), Gurgaon, Haryana
  • Product category: Aadhaar Enabled Biometric Attendance System (AEBAS)
  • Scope: Supply, installation, testing, commissioning, and operator training; potential statutory clearances if applicable
  • Delivery flexibility: Option clause enables up to 25% quantity variation during/after award; delivery period adjusts proportionally with minimum 30 days
  • Support: Dedicated toll-free service for post-implementation support from bidder/OEM
  • BOQ: No items listed; bidders must propose configuration that meets AEBAS usage in government-administrative setting
  • Standards/compatibility: Ensure operational compatibility with biometric attendance norms and AIS practices; focus on reliable biometric modality and OS compatibility
  • Delivery location: Gurgaon, Haryana
  • Contract approach: Scope includes all cost components in the bid price; training of operators included

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may modify quantity by up to 25% at contract rates; extended delivery period rules apply
  • Scope of Supply: Bid price includes supply, installation, testing, commissioning and operator training plus any required statutory clearances
  • Service & Support: A dedicated toll-free number must be provided by bidder or OEM for support
  • Compliance: Bidders must adhere to delivery timelines and provide complete post-implementation support; compliance with terms is mandatory

Key Specifications

  • Product/service: Aadhaar Enabled Biometric Attendance System (AEBAS)

  • Scope components: Supply, Installation, Testing, Commissioning, Training

  • Biometric modality: Not explicitly specified in data; ensure AEBAS compatible biometric modality

  • Delivery & support: 25% quantity variation; dedicated toll-free support

  • Standards/Compliance: ISI/ISO not specified; ensure standard-compliant biometric attendance integration

Terms & Conditions

  • EMD amount not disclosed in data; bidders should verify at tender inquiry

  • Delivery terms governed by option clause with 25% quantity flexibility

  • Training of operators is mandatory within scope of supply

Important Clauses

Option Clause

Purchaser may increase/decrease bid quantity up to 25% at contract rate; extended delivery time proportional to quantity variation with minimum 30 days

Scope of Supply

Bid price must cover supply, installation, testing, commissioning, and operator training; include any statutory clearances if required

Service & Support

Bidder or OEM must provide a dedicated toll-free service number for ongoing support

Bidder Eligibility

  • Proven experience in deploying biometric attendance systems in government or corporate settings

  • Financial capacity to support end-to-end deployment including training and commissioning

  • Compliance with local service-support obligations and availability of toll-free helpline

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Store Aadhaar based biometric attendance system with TCP/IP based communication and compatible with related NIC AEBAS application with mounting bracket/accessories and standard 1 year warranty (including 1 Year RD Service)
Generic Device Operating System Android Based
Generic Biometric Identification Mode L1 STQC certified Fingerprint Scanner Registered Device

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AEBAS deployments

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documents (as applicable by tender terms)

6

Technical bid documents showing system specifications and compliance

7

OEM authorization or SI partner certificate (if bidding as reseller)

8

Product datasheets and warranty terms

Frequently Asked Questions

How to bid for AEBAS tender in Gurgaon with IICA in 2025?

Submit complete bid including supply, installation, testing, commissioning and operator training. Ensure GST, PAN, experience certificates, financial statements, and OEM authorizations are included. Comply with the 25% quantity option clause and provide a toll-free service number for post-implementation support. Verify EMD requirements in the tender terms.

What documents are required for IICA AEBAS procurement in Haryana?

Required documents include GST registration, PAN card, last 2-3 years financial statements, experience certificates for biometric deployments, EMD/security deposit documents, OEM authorization, technical compliance certificates, and product datasheets detailing biometric modality and OS compatibility.

What are the technical specifications for AEBAS in this IICA tender?

Key aspects include Aadhaar-enabled biometric attendance capability, scope covering supply, installation, testing, commissioning and operator training; dedicated post-sale support; flexibility for 25% quantity variation; no explicit BOQ; emphasis on reliable biometric modality and system compatibility with government workflows.

What is the delivery schedule for Gurgaon AEBAS deployment?

Delivery terms are governed by the option clause allowing up to 25% quantity changes; the extended delivery period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and delivery from the last date of the original order.

What are the payment terms for the IICA AEBAS bid in Haryana?

Payment terms depend on the final contract; the bid must include all costs. The T&Cs specify scope-based pricing; confirm if milestone-based payments or advance payments are permitted during final negotiations with IICA.

How to ensure service support availability for AEBAS in Gurgaon?

Provide a dedicated toll-free helpline for post-implementation support; ensure remote diagnostics and quick on-site visit options. Include contact response times and escalation matrix in the technical bid accompanying the AEBAS deployment plan.

What qualifies as eligible experience for IICA AEBAS tender 2025?

Bidders must demonstrate prior biometric attendance deployments in government or corporate settings, with verifiable client references, installation scope, training delivery, and post-implementation support records; supply chain and OEM authorizations should be documented.

What are the essential standards or certifications for AEBAS tender?

Standards are not explicitly listed; bidders should ensure biometric system standard adherence, data security, and interoperability with Aadhaar authentication workflows; provide documentation demonstrating compliance with relevant government IT and biometric security practices.

Similar Tenders

Aadhaar Enabled Biometric Attendance System (AEBAS)

Home Department Kerala

THIRUVANANTHAPURAM, KERALA

EMD: ₹32,640
Est: ₹32.6 L
View Details

Non-Aadhaar Based Biometric Attendance System

Health and Family Welfare Department West Bengal

NORTH 24 PARGANAS, WEST BENGAL

EMD: ₹2.5 L
View Details

Non-Aadhaar Based Biometric Attendance System

NA

,

EMD: ₹51,000
View Details