GEM

Police Department Kerala Aadhaar Enabled Biometric Attendance System Tender 2025 – EMD ₹32,640, Estimated Value ₹3,264,000, 25% quantity option

Posted

21 Oct 2025, 06:19 pm

Deadline

05 Nov 2025, 03:00 pm

EMD

₹32,640

Value

₹32,64,000

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue21 Oct 2025, 06:19 pm
AwardPending
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Quantity

204

Bid Type

Two Packet Bid

Categories 2

ATTENDANCE SYSTEM BIOMETRIC MACHINE

Tender Overview

The Government of Kerala, represented by the Police Department under the Home Department, invites bids for an Aadhaar Enabled Biometric Attendance System (AEBAS) to enhance policing and attendance accuracy. The project is valued at approximately ₹3,264,000 with an EMD of ₹32,640. The scope includes supply of hardware and software for biometric attendance, with potential quantity adjustments up to ±25% and flexible delivery timelines tied to the original/extended orders. Bidders must establish a functional service centre in the state if on-site warranty applies. This procurement emphasizes modern biometric capability, reliability, and local service support to ensure uninterrupted attendance capture across Kerala.

Key Specifications

  • AEBAS hardware and software for biometric attendance

  • Minimum 7 years residual market life for offered products

  • In-state service centre presence or establishment within 30 days

  • EMD ₹32,640; DD payable at Thiruvananthapuram

  • Delivery quantity flexibility up to ±25%

  • GST applicability to be clarified; actual reimbursement model

Terms & Conditions

  • EMD amount and DD submission with bid; hardcopy by 5 days

  • In-state service centre requirement for carry-in warranty

  • Quantity variation up to 25% during and after contract

Important Clauses

Payment Terms

EMD to be submitted as DD; payment terms unspecified; GST treated as actuals or fixed rate per quoted percentage

Delivery Schedule

Delivery window linked to original order; extended period allowed with calculation ((additional quantity/original quantity) × original delivery period) with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; performance-based terms to be derived from ATC and contract

Bidder Eligibility

  • Registered company under the Companies Act (Proprietorship/LLP/Pvt Ltd) with MSME registration

  • Evidence of prior experience in biometric attendance or AEBAS-like deployments

  • Functional service centre in Kerala or commitment to establish within 30 days of award

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Store Aadhaar based biometric attendance system with TCP/IP based communication and compatible with related NIC AEBAS application with mounting bracket/accessories and standard 1 year warranty (including 1 Year RD Service)
Generic Device Operating System Android Based, Linux Based
Generic Biometric Identification Mode L1 STQC certified Fingerprint Scanner Registered Device
Generic Language Support English, Hindi
Hardware Specification Minimum Display Size (in Inch) 7.0 to 9.9, 10.0 to 12.9, 7.0 to 12.9 Or higher
Hardware Specification Connectivity Bluetooth, Wi-Fi, Ethernet, 2G/4G/LTE/5G
Power Minimum Battery Capacity (in mAh) Yes with (5,001 to 10,000) Battery, Yes with (10,001 to 20,000) Battery Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

MSME registration certificate or Company Incorporation certificate

4

Certificate of Incorporation / MSME Certificate

5

Experience certificates for similar AEBAS deployments

6

Technical bid documents demonstrating hardware/software specifications

7

OEM authorizations or valid supplier certifications

8

EMD submission proof (DD) and scanned copy with bid; hardcopy within 5 days

Frequently Asked Questions

How to bid for Aadhaar Enabled Biometric Attendance System tender in Kerala 2025

To bid, register your company MSME status, obtain the required certificates, and upload GST, PAN, incorporation, and experience proofs. Submit EMD ₹32,640 via DD to Thiruvananthapuram and provide OEM authorizations. Ensure service centre readiness in Kerala within 30 days if not existing, and prepare for ±25% quantity adjustments.

What documents are required for AEBAS tender in Kerala bidding

Required documents include GST certificate, PAN, MSME/Company Incorporation certificate, experience certificates for similar deployments, technical bid detailing hardware/software specs, OEM authorization, and EMD proof with the DD copy uploaded. Hardcopy must reach within 5 days after bid end.

What are the delivery and payment terms for Kerala AEBAS bid

Delivery is governed by an option clause allowing ±25% quantity changes; minimum 30 days delivery extension if extended. Payment terms are not fully specified; GST will be reimbursed per actuals with capped rate, and EMD is paid at bid submission via DD.

What constitutes eligibility for Kerala biometric attendance procurement

Eligibility requires a registered company (Proprietorship/LLP/Pvt Ltd) with MSME registration, demonstrated experience in biometric or attendance system deployments, and a functional Kerala-based service centre or a plan to establish within 30 days of award.

What standards or certifications are needed for AEBAS equipment

The tender emphasizes AEBAS hardware/software compliance with local GST rules; explicit standards are not listed. Bidders should provide OEM authorizations and ensure products have at least 7 years of residual market life and non-end-of-life status at bid time.

When is the bid submission deadline for Kerala AEBAS tender

The exact bid end date is not provided in the data; bidders should monitor state tender portals for the police department home department Kerala AEBAS tender notices, ensuring submission of all required documents and EMD before the formal deadline.

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