GEM

Urban Development Department Uttar Pradesh Crawler Hydraulic Excavator Tender Saharanpur 2025 – ₹1.262 Crore, EMD ₹3.786 Lakh, OEM Authorization

Posted

25 Oct 2025, 05:56 pm

Deadline

05 Nov 2025, 02:00 pm

EMD

₹3,78,600

Value

₹1,26,20,000

Location

SAHARANPUR , UTTAR PRADESH

Progress

Issue25 Oct 2025, 05:56 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required from the original equipment manufacturer with full contact details
  • • Functional Service Centre in Uttar Pradesh; establishment within 30 days of award
  • • Turnover criteria for bidder and OEM over last 3 financial years; audited balance sheets or CA certificates accepted
  • • Scope includes supply, installation, testing, commissioning, and operator training
  • • EMD amount explicitly defined: ₹378,600
  • • Category-specific parameters preliminarily defined as generic (operating weight, bucket capacity, engine horsepower, digging depth, cutting height, loading height)

Categories 4

CONSTRUCTION MACHINERY MINING EQUIPMENT EXCAVATOR HYDRAULIC

Tender Overview

The Urban Development Department, Uttar Pradesh, invites bids for a Crawler Hydraulic Excavator (V2) – Q2 to be deployed at Saharanpur, Uttar Pradesh 247001. Estimated contract value approx ₹12,620,000 with an EMD of ₹378,600. The scope encompasses supply, installation, testing, commissioning, and operator training, plus any statutory clearances required. Bidders must demonstrate robust financials, OEM authorization, and a functional service centre in Uttar Pradesh. The tender emphasizes the OEM turnover criterion and post-award service readiness to ensure on-site maintenance within the state.

Key differentiators include a mandatory service/maintenance network within UP, and the requirement that primary OEMs meet turnover criteria for bunch bids. The procurement aims to equip government works with a capable crawler excavator, prioritizing full lifecycle support and clearance coordination.

Technical Specifications & Requirements

  • Product category: Crawler Hydraulic Excavator (V2) – Q2
  • Core parameters to be provided: Operating weight, Shipping weight, Bucket capacity (CuM), Engine max horsepower (hp), Maximum digging depth, Maximum cutting height, Maximum loading height
  • Data drivers suggest standardization of performance metrics suitable for urban development works, with emphasis on reliability, ease of maintenance, and compatibility with site operations in Saharanpur.
  • Required vendor capabilities include comprehensive on-site installation, commissioning, operator training, and ensuring statutory clearances if any.
  • EMD and estimated value imply a mid-to-large equipment procurement with strict qualification criteria for financial and technical sufficiency.

Terms, Conditions & Eligibility

  • EMD: ₹378,600 (paid as specified by procurement rules)
  • Turnover criteria: Minimum average annual turnover over last 3 years as per bid document; both bidder and OEM turnover must meet stated thresholds; if the bidder is recently incorporated, turnover is calculated on completed years post-incorporation
  • OEM service centers: Must have a functional service centre in the state for carry-in warranty; if not existing, establish within 30 days of contract award
  • Manufacturer authorization: OEM/Authorized distributor must provide authorization details with bid (name, designation, address, email, phone)
  • Delivery & scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if any
  • Documents: Upload turnover certificates, audited accounts or CA certificates, service-center proof, and all required bid certificates
  • Liability: Bidder may be rejected for missing certificates or non-compliance with ATC/Corrigendum

Key Specifications

  • Product category: Crawler Hydraulic Excavator (V2) – Q2

  • Estimated contract value: ₹12,620,000; EMD: ₹378,600

  • Core equipment data to be provided: Operating weight, Shipping weight, Bucket capacity (CuM), Engine maximum horsepower, Maximum digging depth, Maximum cutting height, Maximum loading height

  • Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances (if any)

  • Service center requirement: Functional in UP; establish within 30 days if absent

Terms & Conditions

  • Bidder and OEM turnover must meet last 3-year average turnover criteria

  • EMD amount must be submitted as per guidelines

  • OEM authorization and service-center presence in UP are mandatory

  • Delivery includes installation, testing, commissioning, and operator training

  • Non-compliance or missing certificates may lead to bid rejection

Important Clauses

Payment Terms

Payment terms aligned to bid and contract rules; submit EMD with bid and document turnover proof; service center evidence required for payment release

Delivery Schedule

Delivery and installation timeline to be specified in contract; service readiness within 30 days for new OEM establishments

Penalties/Liquidated Damages

Penalties likely per standard clauses for delayed delivery and non-compliance with training and commissioning requirements

Bidder Eligibility

  • Financial stability demonstrated by turnover evidence for last 3 years

  • Non-liquidation and no bankruptcy or similar proceedings

  • OEM authorization and UP service-center readiness

  • Experience in supply/install/commissioning of heavy hydraulic excavators

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Parameters Operating weight 2870.0 Or higher
Generic Parameters Shipping weight 2805.0 Or higher
Generic Parameters Bucket capacity (CuM) 0.07 - 40.0 Or higher
Engine Parameters Engine maximum horsepower (Gross Power) at rated RPM (hp) 24.7 - 2000.0 Or higher
Performance Parameters Maximum digging depth 2625.0 Or higher
Performance Parameters Maximum cutting height 2805.0 Or higher
Performance Parameters Maximum loading height 2666.0 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate for turnover (last 3 years)

4

OEM authorization certificate / Manufacturer authorization

5

Bid security / EMD submission document

6

Proof of service center in UP or plan to establish within 30 days

7

Technical compliance certificates (as applicable to crawler excavator)

8

Any existing warranty/AMC terms offered by OEM

9

Experience certificates for similar projects (if available)

Frequently Asked Questions

How to bid for Saharanpur crawler excavator tender in UP 2025

Bidders must submit GST, PAN, turnover certificates, and OEM authorization. Provide EMD ₹378,600 and ensure presence of a UP-based service center or a plan to establish within 30 days. Include complete supply, installation, testing, commissioning, and operator training details per ATC.

What documents are required for UP crawler excavator tender submission

Required documents include GST registration, PAN, audited financial statements or CA certificates for last 3 years, OEM authorization, EMD submission proof, and service center proof in UP. Also include technical compliance certificates and proof of prior similar projects if available.

What are the essential technical specifications for the excavator in this tender

Key specifications include operating weight, shipping weight, bucket capacity, engine horsepower, maximum digging depth, maximum cutting height, and maximum loading height. Exact values will be defined in the bid document; bidders must confirm IS/engineered performance metrics prior to submission.

What is the EMD amount and payment terms for this UP procurement

EMD is ₹378,600. Payment terms follow government procurement norms; ensure EMD is submitted with bid. Subsequent payments depend on contract milestones after delivery, testing, and acceptance, with possible retention per standard conditions.

What is the required service center condition for carry-in warranty

Bidder must have a functional UP-based service center for carry-in warranty; if not, establish one within 30 days of award. Payment is released after documentary evidence of the service center is submitted and verified.

How is turnover eligibility determined for bidder and OEM

Minimum average annual turnover over the last 3 financial years is required for both bidder and OEM, with CA-certified or audited statements accepted. If the bidder/OEM is <3 years old, turnover is calculated on completed years after incorporation.

What scope of supply is included in the bidder responsibilities

Scope includes supply, installation, testing, commissioning, and operator training, plus any statutory clearances required. All costs must be included in the bid price as per the scope of supply clause.

When is the expected delivery and commissioning timeline

Contractual delivery timeline will be specified in the award; ensure readiness for rapid installation and commissioning, with training completed for operators as part of the acceptance criteria.

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