Tender Overview
The procurement is issued by the Panchayats And Rural Housing Department Gujarat for Tubular Street Light Poles (V2) – Q3 under the lighting pole category. Tender scope references pole hardware and associated components, with a pre-bid meeting scheduled in Gujarat on 08/11/2025 at 1:00 PM at the CDHO OFFICE, HEALTH BRANCH, DISTRICT PANCHAYAT CHHOTAUDEPUR. Key commercial terms include a flexible quantity option of up to 25% increase at contracted rates and a delivery timeline linked to the last date of the original delivery order. The bid requires bidders to establish or demonstrate a functional service center in the consignee state if carry-in warranty applies; otherwise on-site warranty shifts the requirement. The meeting mandates attendance by all bidders, and a robust certificate submission is emphasized to avoid bid rejection. The opportunity is anchored in state-level infrastructure provision for rural lighting installations with emphasis on timely delivery and post-award service readiness. This tender highlights the bidder’s capability to scale quantity and maintain warranty coverage, alongside compliance with ATC-cited documentation.
Technical Specifications & Requirements
- Product category: Tubular Street Light Poles (V2) – Q3; no detailed technical specs published in the tender data.
- Scope items: lighting pole hardware and related components linked to street-lighting installations.
- Commercial triggers: option clause permits up to 25% quantity variation during contract; delivery timeframe based on last delivery order date with calculation for extended periods (minimum 30 days).
- Warranty/Service: service-center presence in the state; establishment within 30 days of award if not existing; payment contingent on documentary evidence of a functional center.
- Pre-bid: mandatory attendance at a fixed date/place; certificates and compliance documents required for bid validity.
- Documentation: emphasis on uploading GST, PAN, experience certificates, financials, EMD, OEM authorizations where applicable.
Terms, Conditions & Eligibility
- Delivery/option: up to 25% quantity increase/decrease at contracted rates; extended delivery time formula based on (increased quantity / original quantity) × original period, with a minimum of 30 days.
- Serviceability: bidder/OEM must have a functional service center in each consignee state; if absent, establish within 30 days of contract award; payment released after evidence.
- Financial/fitness: bidder must not be in liquidation or similar proceedings; upload an undertaking confirming financial stability.
- Pre-bid: attendance mandatory on 08/11/2025 at 1 PM in Chhotaupur district; non-attendance risks disqualification.
- Documentation: ensure all certificates/documents requested in the bid/ATC are uploaded; missing documents may lead to rejection.
