GEM

Aligarh Muslim University LED Surgical Headlight Tender Aligarh Uttar Pradesh 9001 ISO 2025

Posted

18 Oct 2025, 04:14 pm

Deadline

08 Nov 2025, 06:00 pm

Location

ALIGARH , UTTAR PRADESH

Progress

Issue18 Oct 2025, 04:14 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Audit-ready GST certificate, PAN card, and MSME certificate mandatory
  • • Imported LED surgical headlights must have registered Indian after-sales support
  • • Option clause permits ±25% quantity variation during/after award
  • • Dedicated toll-free service line must be provided by bidder/OEM
  • • Delivery timelines governed by original period with minimum 30 days for extensions
  • • Supply scope includes installation, testing and commissioning
  • • Bankruptcy/liquidation restrictions require bidder undertaking

Tender Overview

Aligarh Muslim University invites bids for the LED SURGICAL HEADLIGHT under the Department of Higher Education in Aligarh, Uttar Pradesh. The scope includes supply, installation, testing and commissioning of the LED surgical headlights. While the BOQ is not populated, the contract mandates ISO 9001 certification, GST compliance, and MSME acknowledgment. Bids must address a 25% quantity variation during and after contract award, with delivery timelines linked to the original and extended periods. The tender emphasizes after-sales service with a dedicated support channel and the requirement for an Indian office if the product is imported. The opportunity targets suppliers with proven manufacturing and service capabilities for medical-grade lighting equipment, including OEM or authorized seller support.

Technical Specifications & Requirements

  • Product: LED SURGICAL HEADLIGHT (scope includes supply, installation, testing, commissioning)
  • Standards/Certifications: ISO 9001 (bidder or OEM); GST registration; PAN; MSME certificate; last 3 months GST returns
  • Service: Dedicated/toll-free service support; after-sales service in India for imported products
  • Commercial terms: Option clause allowing ±25% quantity variation; delivery period linked to original and extended delivery periods with minimum 30 days for added time
  • Documentation requirements: GST certificate, Pan Card, ISO 9001 certificate, MSME certificate, undertaking of non-bankruptcy; annual financials not explicitly stated but implied
  • Supply scope: Include installation, testing and commissioning within the contract
  • Delivery/installation: Timelines governed by original delivery period and option-driven extension; supplier to plan accordingly with extended time rules

Terms, Conditions & Eligibility

  • EMD/Financial: Not explicitly stated in data; bidders must comply with standard bid security practices per ATC
  • Eligibility: ISO 9001 certification by bidder or OEM; registered Indian office for imported products; GST, PAN, and last 3 months GST returns
  • Documentation: GST certificate, Pan Card, MSME certificate, undertaking not blacklisted; service support capability
  • Delivery/Support: Dedicated service number; installation and commissioning included; option to increase quantity up to 25% during contract
  • Quality/Compliance: ISO 9001 required; AB used to ensure after-sales service in India for imported items
  • Other: Bidder should not be in liquidation or similar; submission of an undertaking to this effect

Key Specifications

  • LED SURGICAL HEADLIGHT with supply, installation, testing and commissioning

  • ISO 9001 certified supplier or OEM

  • GST registration and PAN required

  • MSME certificate (where applicable)

  • Dedicated service support channel (toll-free)

Terms & Conditions

  • Quantity variation up to 25% during/after contract with adjusted timelines

  • ISO 9001 certification required from bidder or OEM

  • Imported products require Indian after-sales support with registered office

  • Payment terms not specified; standard bid terms apply

Important Clauses

Payment Terms

Not explicitly specified in data; follow standard ATC payment terms and contract conditions

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time calculated as (increased quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly specified in data; subject to standard procurement penalties as per ATC

Bidder Eligibility

  • ISO 9001 certification held by bidder or OEM

  • MSME certificate (where applicable) and GST compliance

  • Not under liquidation or bankruptcy; provide undertaking

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Last 3 months GST returns

4

MSME certificate (if applicable)

5

ISO 9001 certification (bidder or OEM)

6

OEM authorization or proof of authorized seller for imported products

7

Undertaking not to be blacklisted and not under liquidation

8

Evidence of service support capability (dedicated toll-free number)

Frequently Asked Questions

How to bid for the LED surgical headlight tender in Aligarh Uttar Pradesh

Bidders must ensure ISO 9001 certification (bidder or OEM), GST registration, PAN, and MSME certificate. Prepare an undertaking of non-bankruptcy, provide OEM authorization for imported products, and confirm dedicated service support. The bid allows ±25% quantity variation with delivery extensions per ATC.

What documents are required for LED headlight procurement in Aligarh AMU

Submit GST certificate, PAN card, last 3 months GST returns, MSME certificate, ISO 9001 certificate (bidder or OEM), OEM authorization for imported items, and an undertaking not blacklisted or bankrupt. Include proof of dedicated service support contact details.

What are the delivery terms for Aligarh AMU LED headlight contract 2025

Delivery starts after the original delivery order; if quantity increases, extended time is calculated as (increased/original quantity) × original delivery period with a minimum of 30 days. Extensions may be applied up to the original delivery period.

What standards and certifications are mandatory for this tender

Mandatory ISO 9001 certification for the bidder or OEM; GST registration; PAN; and MSME certificate. Imported items require Indian after-sales support with a registered office and OEM authorization.

How does quantity variation affect pricing in this AMU tender

The purchaser may increase or decrease quantity up to 25% at contracted rates. Any extension will follow the calculated extension formula with a minimum 30 days, ensuring pricing remains at the original contract rate.

What is required for after-sales service for imported LED headlights

Provide a dedicated toll-free service line and an Indian registered office for after-sales support. OEM or authorized seller must demonstrate local service capability and response commitments within defined SLAs.

Which documents prove eligibility and financial stability

Submit GST returns for the last three months, MSME certificate if applicable, and an undertaking that the bidder is not bankrupt or under liquidation. Include ISO 9001 and OEM authorization where relevant.

What is the scope of supply for this LED headlight contract

Scope includes supply, installation, testing and commissioning of LED surgical headlights. The bid should cover all associated costs within the bid price and ensure readiness for operation post-installation.

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