GEM

Indian Army Bathinda JCB Spare Parts Tender 2025 - 20-50% Quantity Option, GST Terms & Turnover Requirements

Posted

23 Oct 2025, 09:41 pm

Deadline

13 Nov 2025, 09:00 am

Location

BATHINDA , PUNJAB

Progress

Issue23 Oct 2025, 09:41 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

192

Categories 15

BATTERY BUCKET JCB SOCKET ALTERNATOR DISPENSING TOOLS FUEL FILTERS FAN TOOL KIT CABLE FUEL PUMP SYNCHRONOUS MOTORS STARTER EXCAVATOR BLADE

Tender Overview

The Indian Army, Department of Military Affairs, Bathinda invites bids for a broad range of JCB 3DX Super spare parts and accessories, including FIP fuel pumps, fuel filter assemblies, lifting pumps, escalator cables, excavator bucket pins, air cleaner filters, seat covers, oil seals, steering hoses, belts, wiper blades, batteries, and related hardware. The procurement involves 26 separate items aimed at maintaining JCB 3DX Super equipment, with delivery and installation at Bathinda. The bidder must align with the purchaser’s option clause allowing quantity adjustments from 20% to 50% of bid quantities and potential extensions within contracted rates. The tender also requires compliance with GST norms and financial turnover validation.

  • Organization: Indian Army, Department of Military Affairs
  • Location: Bathinda, Punjab
  • Product scope: JCB 3DX Super spare parts and accessories (26 items in BOQ)
  • Delivery context: On-site delivery and commissioning at the Bathinda facility
  • Key differentiator: Flexible quantity adjustment up to 50% of bid quantity; extended delivery timing provisions
  • Financial context: GST handling guidance; turnover evidence required

Technical Specifications & Requirements

  • Product/service names from the title and BOQ items include: FIP Fuel Pump, Fuel Filter Assembly with feed pump, Lifting Pump for JCB 3DX Super, Escalator cable, Air cleaner filter, Seat cover, Main Shaft Oil Seal, 4x4 shaft seal, Self-Starter, Alternator, Rear view mirror, Wiper blade, Fan belt, Steering hydraulic pipe, Hyd hose 28.0 MPa (28.0 MPa), Turbo Charger, Fuel filter, Grease Gun, Battery terminal, Anabond Red, Thread tape, Grease Nipple, Socket Set
  • Quantities: Not disclosed in BOQ; 26 items listed
  • Delivery location: Bathinda, Punjab
  • Compliance notes: GST handling via bidder’s calculation; no fixed EMD value disclosed
  • Experience/eligibility context: Bidder turnover must meet the criterion specified in the bid document; supplier should be capable of on-site delivery and commissioning
  • Special terms: NDA required; vendor code creation documents; option clause adherence

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in tender data; bidders must satisfy standard bid security norms per organization guidance
  • Turnover: Minimum average annual turnover for last 3 years required; evidence via audited balance sheets or CA/CMA certificate
  • Delivery: Delivery terms aligned with option clause; delivery period can adjust with quantity changes up to 50%
  • Payment: GST and invoicing terms to be applied as per actual rates; GST reimbursement limited to quoted rate or applicable rate
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; Non-disclosure agreement on bid submission; Vendor code documents
  • Eligibility: Bidder must not be under liquidation or bankruptcy; must upload undertaking confirming financial standing
  • Compliance: Bidder must adhere to 2–3 key clauses on quantity variation and extended delivery timelines as defined in the terms

Key Specifications

    • Product/service names: FIP Fuel Pump, Fuel Filter Assembly with feed pump, Lifting Pump, Escalator cable, Air cleaner filter, Seat cover, Main Shaft Oil Seal, 4x4 Shaft seal, Self-Starter, Alternator, Rear view mirror, Wiper blade, Fan belt, Steering hydraulic pipe, Hyd hose 28.0 MPa, Turbo Charger, Fuel filter, Filter clamp, Grease Gun, Battery terminal, Anabond Red, Thread Tape, Grease Nipple, Socket Set
    • Quantities: 26 items listed in BOQ; exact quantities not disclosed
    • Delivery location: Bathinda, Punjab
    • GST handling: Reimbursement as per actuals or applicable rates, whichever is lower, capped to quoted GST percentage
    • Turnover requirement: Minimum average annual turnover over last 3 years as per bid document
    • Compliance: NDA and vendor code creation documents required with bid
    • Option clause: Quantity variation up to 20% to 50%; extension terms based on original delivery period

Terms & Conditions

  • EMD amount not disclosed in tender data; bidders must provide standard bid security as per Army policy

  • Delivery may be increased up to 50% of contracted quantity; extended delivery timing rules apply

  • GST handling follows bidder-provided rates with reimbursement up to applicable limits

Important Clauses

Payment Terms

GST reimbursement based on actuals or quoted rate; payment terms aligned to delivery/completion and contract PO; no fixed advance mentioned

Delivery Schedule

Option clause permits 20-50% quantity adjustment; delivery period may extend with extended delivery time calculations; starts from last date of original delivery order

Penalties/Liquidated Damages

Not explicitly stated in the provided terms; standard LD provisions likely apply per Army procurement rules

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy

  • Minimum turnover as specified for last 3 years

  • GST registration and PAN verification

  • NDA compliance and vendor code creation documentation

Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FIP Fuel Pump JCB 3DX Super FIP Fuel Pump JCB 3DX Super 1 nos nishantsharma@123 15
2 Fuel Filter Assy with feed pump for JCB 3DX Super Fuel Filter Assy with feed pump for JCB 3DX Super 2 nos nishantsharma@123 15
3 Lifting Pump for JCB 3DX Super Lifting Pump for JCB 3DX Super 2 nos nishantsharma@123 15
4 Escalator cable for JCB 3DX Super Escalator cable for JCB 3DX Super 2 nos nishantsharma@123 15
5 Excavator bucket pin sim for JCB 3DX Super Excavator bucket pin sim for JCB 3DX Super 5 nos nishantsharma@123 15
6 Air cleaner filter for JCB 3DX Super Air cleaner filter for JCB 3DX Super 5 nos nishantsharma@123 15
7 Seat cover for JCB 3DX Super Seat cover for JCB 3DX Super 2 nos nishantsharma@123 15
8 Main Shaft Oil Seal for JCB 3DX Super Main Shaft Oil Seal for JCB 3DX Super 2 nos nishantsharma@123 15
9 4x4 Shaft seal for JCB 3DX Super 4x4 Shaft seal for JCB 3DX Super 2 nos nishantsharma@123 15
10 Self-Starter for JCB 3DX Super Self-Starter for JCB 3DX Super 1 nos nishantsharma@123 15
11 Alternator for JCB 3DX Super Alternator for JCB 3DX Super 2 nos nishantsharma@123 15
12 Rear view mirror for JCB 3DX Super Rear view mirror for JCB 3DX Super 2 nos nishantsharma@123 15
13 Wiper blade for JCB 3DX Super Wiper blade for JCB 3DX Super 2 nos nishantsharma@123 15
14 Fan belt for JCB 3DX Super Fan belt for JCB 3DX Super 2 nos nishantsharma@123 15
15 Streering Hyd pipe for JCB 3DX Super Streering Hyd pipe for JCB 3DX Super 2 nos nishantsharma@123 15
16 4x4 Shaft for JCB 3DX Super 4x4 Shaft for JCB 3DX Super 1 nos nishantsharma@123 15
17 Hyd Hose 28.0 MPA4000 PSI for JCB 3DX Super Hyd Hose 28.0 MPA4000 PSI for JCB 3DX Super 2 nos nishantsharma@123 15
18 Turbo Charger for JCB 3DX Super Turbo Charger for JCB 3DX Super 1 nos nishantsharma@123 15
19 Fuel filter for JCB 3DX Super Fuel filter for JCB 3DX Super 4 nos nishantsharma@123 15
20 Filter clamp for JCB 3DX Super Filter clamp for JCB 3DX Super 2 nos nishantsharma@123 15
21 Grease Gun for JCB 3DX Super Grease Gun for JCB 3DX Super 2 nos nishantsharma@123 15
22 Battery Terminal Battery Terminal 4 nos nishantsharma@123 15
23 Anabond Red Anabond Red 30 nos nishantsharma@123 15
24 Thread Tape Thread Tape 30 nos nishantsharma@123 15
25 Grease Nipple Grease Nipple 80 pkt nishantsharma@123 15
26 Socket Set Complete Socket Set Complete 2 nos nishantsharma@123 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT mandate certified by bank

5

Non-disclosure declaration on bidder letterhead

6

Undertaking of non-liquidation/bankruptcy status

7

Audited balance sheets or CA/CMA turnover certificate for last 3 years

8

GST/Goods and Services Tax documentation and any applicable tax compliance certificates

9

Technical bid documents and OEM authorizations (if applicable)

10

Vendor code creation documents

Frequently Asked Questions

How to bid for the Indian Army Bathinda JCB spare parts tender 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA, and turnover certificates for last 3 years. Provide 26 item scope alignment (fuel pumps, filters, seals, cables, etc.) with on-site Bathinda delivery. Ensure adherence to the option clause allowing 20-50% quantity changes and compliant GST handling.

What documents are required to participate in Bathinda Army procurement

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, NDA, audited turnover or CA/CMA certificate for last 3 years, and vendor code creation documents. Technical bid and OEM authorizations should be included if applicable to spare parts for JCB 3DX Super.

What are the technical specifications for JCB 3DX Super parts in this bid

The tender enumerates 26 item categories such as FIP fuel pump, fuel filter assembly with feed pump, lifting pump, and air cleaner filter. Precise quantities are not disclosed; suppliers should ensure parts compatibility with JCB 3DX Super and provide OEM authorizations where required.

When is the delivery deadline and how is the option quantity handled

Delivery terms allow an option to increase or decrease quantity by up to 50% of bid quantity. The delivery timeline extends proportionally using the formula (additional quantity/original quantity) Ă— original delivery period, with a minimum of 30 days for extended delivery.

What are the GST considerations and payment terms for Bathinda tender

GST reimbursement will be based on actual rates or the applicable rate, whichever is lower, within the quoted GST percentage. Payment terms align with delivery/completion milestones; no fixed upfront payment is detailed in the bid data.

Who qualifies based on turnover and financial health for this Army tender

Bidders must show minimum average annual turnover for the last 3 years, supported by audited balance sheets or CA/CMA certificates. The bidder must not be in liquidation or bankruptcy proceedings and must upload a corresponding undertaking.

What is required for NDA and vendor code creation in this procurement

Submit a Non-Disclosure Declaration on the bidder’s letterhead and provide documents for vendor code creation per the buyer’s terms, including PAN, GSTIN, and EFT details. The NDA confirms confidentiality of contract information during and after execution.

What is the scope of items covered under the 26 BOQ entries

BOQ encompasses 26 spare parts and accessories for JCB 3DX Super, including fuel pumps, fuel filters, lifting pumps, cables, air filters, seat covers, seals, belts, wipers, hoses, and related hardware. Exact quantities are not listed in the data provided.

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