GEM

Indian Army Department Of Military Affairs Substation O&M Tender 2025 - 317000 INR Estimated Value with 25% Quantity/Duration Flexibility

Posted

30 Oct 2025, 10:23 am

Deadline

10 Nov 2025, 11:00 am

Value

₹3,17,000

Location

UTTARA KANNADA , KARNATAKA

Progress

Issue30 Oct 2025, 10:23 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, seeks an external contractor for Operation and Maintenance of Substation – Complete System. The tender carries an estimated value of ₹317,000 and a flexible quantity/duration clause allowing up to 25% adjustment at contract issuance and thereafter. A dedicated Service Provider office must be located within the consignee state, with documentary evidence required. Bidders must demonstrate sound financial health and avoid liquidation or similar proceedings. This procurement emphasizes on-site service capability and local governance alignment, with no BOQ items published to date. The opportunity is defined by its specific geographic service requirement and the need for robust, readily available support.

Key Specifications

    • Product/Service: Substation Operation & Maintenance (O&M) – Complete System
    • Estimated value: ₹317,000
    • Quantity/BOQ: 0 items listed; no detailed scope available
    • Delivery/response capability: Local service provider office in consignee state
    • Eligibility: No liquidation/bankruptcy; administrative undertaking required

Terms & Conditions

  • Contract quantity/duration may be adjusted by up to 25% at issue

  • Service provider must have an office in the consignee state with evidence

  • Bidder must confirm financial solvency and provide an undertaking

Important Clauses

Payment Terms

Not specified in data; bidders should reference standard government payment terms per organization guidelines.

Delivery Schedule

Not specified; contract formulation allows 25% variation; actual schedule to be defined at award.

Penalties/Liquidated Damages

Not specified in data; penalties to be detailed in ATC and contract.

Bidder Eligibility

  • No liquidation or bankruptcy evidenced; undertaking submitted

  • Service capability with local presence in consignee state

  • Financial statements demonstrating stability and capacity

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar O&M of electrical substations

4

Financial statements or bankers’ certificates demonstrating financial standing

5

EMD documentation (amount not disclosed; prepare as per standard practice)

6

Technical bid documents and statutory certifications (as applicable)

7

OEM authorizations or service partner agreements (if required by ATC)

Frequently Asked Questions

How to bid for Indian Army substation O&M tender in 2025?

Bidders should prepare a compliant bid with corporate details, GST and PAN, financial statements, and an undertaking of non-liquidation. Ensure presence of a local service provider office in the consignee state and reference the ATC terms. The tender value is approximately ₹317,000 with 25% quantity/duration flexibility.

What documents are required for Indian Army O&M tender submission 2025?

Submit GST certificate, PAN card, experience certificates for similar O&M work, financial statements, EMD documents, technical bid, and OEM authorizations if applicable. Provide proof of local office in the consignee state and the undertaking of financial solvency.

What is the estimated contract value for the substation O&M tender?

The estimated value stated is ₹317,000. Bidders should price accordingly, accounting for potential scope changes up to 25% in quantity or duration at contract issue and subsequent adjustments within the same limit.

Are there any installation or delivery deadlines mentioned in the tender?

No explicit delivery schedule is provided in the data; however, award terms will require the service provider to establish a feasible maintenance plan in line with 25% variation allowances. Confirm SLAs and response times in the ATC during bid submission.

What are the service capability requirements for the consignee state office?

Bidders must prove a dedicated office in the consignee state with documentary evidence. This ensures local availability of service engineers, spare parts, and rapid response, aligning with the tender’s local presence requirement.

What financial health criteria are required for eligibility?

Bidders must not be under liquidation or bankruptcy; an explicit undertaking to this effect must be uploaded with the bid. Prepare financial statements showing adequate liquidity and creditworthiness.

What is the significance of the 25% quantity/duration flexibility clause?

The buyer may adjust contract quantity or duration by up to 25% at issue. This requires bidders to price flexibly and commit to revised terms, with the understanding that post-award changes remain within the same cap.

Where can bidders view the ATC and additional terms for the tender?

The ATC document is available via the tender’s uploaded file link in the buyer’s terms section. Review the ATC for specific clauses on performance, warranties, and any site-specific obligations before submission.

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