GEM

GAIL India Limited Catering & Caretaking Services Tender Guna Madhya Pradesh 2025 IS/ATC 5% CPS SD

Posted

27 Oct 2025, 02:40 pm

Deadline

17 Nov 2025, 04:00 pm

EMD

₹2,93,000

Location

GUNA , MADHYA PRADESH

Progress

Issue27 Oct 2025, 02:40 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 1

SERVICES

Tender Overview

GAIL India Limited invites bids for comprehensive catering and caretaking services at the Guest House(s) in Vijaipur via fixed lumpsum pricing inclusive of GST. Scope includes un-skilled, skilled, semi-skilled, and highly-skilled resources for housekeeping, catering, and care activities, plus provisioning of housekeeping consumables as detailed in Table 1 of the SOW. Estimated contract value not disclosed; EMD fixed at ₹293,000. Pre-bid meeting is scheduled online on 03.11.2025 at 11:00 AM. The procurement follows ATC-driven terms, superseding conflicting clauses from GE M bid/GEM GTC, with MSE subdivision requiring UDYAM certification. Unique emphasis on SOW as per Section-VI; Lumpsum quoting for full contract period. Location is GUNA, MADHYA PRADESH 473001.

Technical Specifications & Requirements

  • Category: Catering and caretaking services for GAIL Guest House(s) in Vijaipur; includes housekeeping consumables and total quantities per Table 1 of the SOW.
  • Resource mix: Un-Skilled, Skilled, Semi-Skilled, Highly Skilled personnel; pricing to be quoted as a lump sum including GST.
  • Documentation: GST and PAN certificates; Power of Attorney on company letterhead; Form-F10; UDYAM (for MSE bidders) with CA/notary certification.
  • ATC alignment: SOW per Section-VI of Buyer Added ATC; pre-bid meeting to clarify ambiguities; SAP PO/LOA terms prevail over GEM contract terms.
  • EMD: ₹293,000; CPS/SD: 5% of annualized contract value excluding GST.
  • Bid security and formats: Signed SCC/SOW sheets; online submission per ATC document; bid validity and evaluation as per ATC.

Terms, Conditions & Eligibility

  • EMD: ₹2,93,000 to be deposited; total for all line items.
  • Eligibility: MSE bidders must submit UDYAM certificate certified by CA and Notary with legal stamp.
  • Delivery & Compliance: SOW strictly per Section-VI of ATC; ensure complete information in the first bid; failure triggers rejection.
  • Documentation: GST, PAN; Form-IA/IB/II as applicable; PoA on company letterhead; Format F-10 duly filled.
  • Pre-bid meeting: 03.11.2025 @ 11:00 AM; online link provided in ATC.
  • Penalties: CPS/SD 5% of annualized order value; terms prevail if discrepancies with SAP PO/LOA arise.
  • Submission: All forms duly signed and stamped; complete submission on first attempt.

Key Specifications

  • Resource mix: un-skilled, skilled, semi-skilled, highly skilled personnel for guest house services

  • EMD amount: ₹293,000 for all line items

  • CPS/SD: 5% of annualized order value excluding GST

  • Lumpsum quotation including GST for housekeeping consumables and total quantities per Table 1 of Section VI SOW

  • ATC governance: SOW per Section-VI; pre-bid meeting scheduled online on 03.11.2025 at 11:00 AM

  • GST and PAN certificates required; PoA on company letterhead; UDYAM for MSE bidders

Terms & Conditions

  • EMD of ₹293,000 required for bid submission

  • Lumpsum price to include GST for all services

  • SOW governed by Buyer Added ATC Section-VI; ATC precedents prevail

Important Clauses

Payment Terms

Lumpsum payment inclusive of GST; SAP PO/LOA terms prevail over GEM contract terms; CPS/SD 5% of annualized value

Delivery Schedule

SOW scope includes guest house services at Vijaipur; delivery/ deployment aligned to contract start and SLAs in Section VI

Penalties/Liquidated Damages

5% CPS/SD on annualized order value; LDs as per ATC/SAP PO/LOA terms

Bidder Eligibility

  • MSE bidders must provide UDYAM certificate verified by CA and Notary

  • GAIL GPC/ATC compliant bidders with complete Form-F10 and properly signed documents

  • GST and PAN validation; PoA on company letterhead; online bid submission readiness

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Required Documents

1

GST certificate

2

PAN card

3

UDYAM registration certificate (for MSE bidders) with CA and Notary public certification

4

Audited/Financial statements

5

Experience certificates (relevant to catering/caretaking services)

6

Technical bid documents and OEM authorizations (if any)

7

SCC and SOW sheets signed and stamped (Sections V, VI of ATC)

8

Power of Attorney on company letterhead

9

Form-F10 (ATC document) duly filled, signed and stamped

10

Land-border Undertaking forms (Form IA, IB, II) duly signed on letterhead

Frequently Asked Questions

How to bid for GAIL catering services tender in Guna Madhya Pradesh 2025?

Bidders must submit GST, PAN, EMD ₹293,000, and complete ATC Form-F10 along with Section V, VI SCC/SOW. Attend online pre-bid on 03.11.2025 11:00 AM. Ensure UDYAM for MSE bidders and PoA on company letterhead; provide SAP PO/LOA alignment.

What documents are required for GAIL guest house catering tender in Madhya Pradesh?

Required documents include GST certificate, PAN, UDYAM certificate (for MSE), audited financial statements, experience certificates, signed SCC/SOW (ATC Sections V, VI), Form-F10, PoA, and land-border undertakings on company letterhead.

What is the EMD amount for this GAIL procurement in Guna?

The EMD is ₹293,000 for all line items; must be deposited as part of bid submission to be eligible for technical evaluation.

What are the key technical requirements for this catering and caretaking tender?

Key requirements include resource mix covering un-skilled to highly skilled personnel, lumpsum price including GST, adherence to SOW Section VI, and compliance with ATC terms; pre-bid clarifications are provided online on 03.11.2025.

When is the pre-bid meeting for the GAIL Madhya Pradesh tender?

Pre-bid meeting is scheduled for 03.11.2025 at 11:00 AM online; link provided in ATC Section I of the tender documents.

What are the payment terms and penalties for this GAIL bid?

Payments follow lumpsum GST-inclusive terms; CPS/SD at 5% of annualized contract value; penalties align with SAP PO/LOA if terms conflict with GEM contract.

What standards and certifications are required for vendors bidding this tender?

Submit GST, PAN, UDYAM (for MSE), Form-F10, PoA; ensure alignment with ATC and SOW Section VI; no ISI/ISO specified in data; compliance with ATC terms is mandatory.

How will the selection and evaluation be conducted for this tender?

Evaluation prioritizes complete information in the first submission, EMD availability, ATC-compliant forms, and technical/financial conformity; SAP PO/LOA terms govern post-award terms; incomplete bids may be rejected.

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