GEM

Gondia District Panchayats Repair, Maintenance & Installation Tender 2025 – Gram Panchayat Display Board Service Provider Standards

Bid Publish Date

31-Oct-2025, 2:35 pm

Bid End Date

10-Nov-2025, 3:00 pm

Bid Opening Date

10-Nov-2025, 3:30 pm

Location

GONDIA , MAHARASHTRA

Progress

Issue31-Oct-2025, 2:35 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Dedicated toll-free service contact mandatory for bidder/OEM
  • • Special clause: Quantity or duration can be revised up to 25% at contract issue
  • • Eligibility emphasis: Upload all certificates and documents; adherence to ATC/Corrigendum
  • • Procurement scope: Repair, maintenance, and installation of Gram Panchayat display boards
  • • Penalties/behavior: Debarment up to 2 years for canvassing or manipulation
  • • Delivery/installation: Not specifically itemized; bid must align with general terms
  • • Warranty/AMC: Not specified in data; refer to contract terms in final bid
  • • Payment/EMD: Not specified in provided data; verify in terms before submission

Categories 1

DISPLAY BOARD

Tender Overview

Gondia District Panchayats, under the Department Of Panchayati Raj, invites bids for Repair, Maintenance, and Installation of Plant/Systems/Equipments at Gram Panchayats, including Display Boards and related service work. The procurement scope references service provision with quantity/duration flexibility of up to 25% at tender issue, and potential partial acceptance at the buyer’s sole discretion. Bidders must ensure compliance with uploaded certificates and maintain dedicated service support contact. The tender emphasizes ethical bidding, past performance considerations, and the right to reject bids without compensation. No BOQ items are listed, indicating a broad scope dependent on bid submissions and conformity with the accompanying terms.

Technical Specifications & Requirements

  • Product/service category: Repair, maintenance, and installation of plant/systems/equipments for Gram Panchayat Display Boards and related service works.
  • Delivery/installation scope: Not itemized in BOQ; bidders should align with organization needs and terms.
  • Standards/quality: Not specified in data; bidders should verify required certifications in T&Cs and ensure service support capabilities.
  • Experience: Not expressly quantified; evaluate for capability to deliver multiple Gram Panchayat display board installations and maintenance.
  • EMD/values: Not provided; bidders must confirm at bid stage.
  • Key differentiators: 25% quantity/duration variation permitted at contract issue, with further adjustments possible per AtC clauses.

Terms & Eligibility

  • Bidder must upload all certificates/documents sought in the Bid document, ATC, and corrigenda.
  • Service & Support: Dedicated toll-free service contact required for OEM/bidder.
  • Right of acceptance/rejection reserved by buyer; partial acceptance possible.
  • Anti-collusion and ethics standards emphasized; debarment up to 2 years for misconduct.
  • No compensation for tender preparation; professional conduct expected; examination of all instructions mandatory.

Key Specifications

  • Product/Service: Repair, maintenance, and installation of Gram Panchayat display boards and associated plant/systems

  • Estimated value: Not specified in data; confirm during bid preparation

  • EMD: Not disclosed in available data; verify amount and mode in ATC

  • Standards/Certifications: Not explicitly listed; bidders should align with ATC and tender terms

  • Delivery/Installation: Scope governed by buyer terms; no explicit BOQ quantities

  • Experience: Technical capability for multi-site Gram Panchayat display work implied

  • Warranty/Support: Not specified; include post-installation service terms in bid

Terms & Conditions

  • EMD/Performance security: Verify exact amount and method in ATC and bid documents

  • Quantity/duration modification: Up to 25% at contract issue, then capped

  • Submission: Upload all required certificates and documents; non-compliance leads to rejection

  • Right to reject: Buyer may accept/reject bids wholly or partly without compensation

  • Ethics: Debarment for frivolous complaints or canvassing up to 2 years

  • Service support: Dedicated toll-free contact required for ongoing support

Important Clauses

Payment Terms

Not specified in provided data; verify within AtC/bid documents and final contract

Delivery Schedule

Not specified; bidders must align with buyer’s project schedule and contract terms

Penalties/Liquidated Damages

Not specified; potential for LDs as per standard procurement terms; confirm in ATC

Bidder Eligibility

  • Must meet certification/document upload requirements in Bid Document, ATC, Corrigendum

  • Demonstrate capability for Gram Panchayat display board repair/installation

  • Provide credible past performance and financial stability documents

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (relevant to repair/installation of display boards or Gram Panchayat works)

4

Financial statements / turnover evidence for last 2-3 years

5

Earnest Money Deposit (EMD) documentation or equivalent security (as applicable in ATC)

6

Technical bid documents demonstrating compliance with bid conditions

7

OEM authorizations or dealership/distributor certificates (if applicable)

8

Certificates of conformity/quality or ISO/BIS certifications if invoked by ATC

Frequently Asked Questions

How to bid in Gondia district tender for Gram Panchayat display boards?

To bid in this Gondia district procurement, prepare certificates and documents listed in the Bid Document and ATC, ensure OEM/service support readiness, and confirm the 25% quantity/duration flexibility. Submit technical and financial bids per the terms; this bid requires compliance with department rules and ethical bidding standards.

What documents are required to participate in the Gondia repair tender?

Required documents include GST registration, PAN, 2-3 years financials, experience certificates for display board works, technical bid, EMD documentation, and OEM authorizations if applicable. All certificates must be uploaded with the bid, as per ATC and corrigenda.

What is the delivery/installation scope for Gram Panchayat display boards?

The data does not specify itemized quantities; bidders must align with the buyer’s project scope under the general terms. Ensure capability for multi-site repair, maintenance, and installation, and propose a delivery plan within contract terms after finalization.

What are the key eligibility criteria for this Gondia tender?

Eligibility includes uploading all required certificates, demonstration of relevant experience, financial stability evidence, and capability to provide ongoing service support. Demonstrate past performance and adhere to ethics standards; non-compliance can lead to rejection or debarment.

What standards or certifications are required for this display board work?

The tender data does not list explicit standards; bidders should reference ATC and Corrigenda for certifications. Prepare ISO/BIS certifications or equivalent where applicable and ensure service support availability with a dedicated toll-free line.

When would the quantity/duration variation apply in this procurement?

A 25% variation is permitted at contract issue for quantity or duration, with possible additional adjustments only as per AtC clauses. Bidders must accept revised scope if issued and continue with the contract under revised terms.

How is payment terms and EMD handled in this Gondia bid?

Exact EMD amount and payment terms are not disclosed in the provided data; verify in ATC. Prepare to provide EMD as directed, and expect contract payments per standard procurement terms after delivery and acceptance.

What is the process to submit bids for Gondia district procurement 2025?

Follow the Bid Document instructions: upload all required certificates, submit technical and financial bids, ensure OEM/authorizations are included if needed, and comply with ethical guidelines. The buyer reserves rights to accept/reject bids in whole or part without compensation.

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