GEM

Hindustan Aeronautics Limited VRF AC Supply Installation Bangalore Karnataka 4 TR ISI/VRF Standards 2025

Posted

25 Oct 2025, 12:35 pm

Deadline

15 Nov 2025, 02:00 pm

EMD

₹40,000

Location

BANGALORE , KARNATAKA

Progress

Issue25 Oct 2025, 12:35 pm
AwardPending
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Quantity

575

Category

Supply of Variable Refrigerant Flow consisting of one outdoor and multiple indoor units Refer details as per Specification

Bid Type

Two Packet Bid

Categories 23

AIR CONDITIONER LIGHTENING PROTECTION DEVICE ELECTRICAL PRODUCTS SOCKET POWER PVC CABLE RODS PIPES WATER SUPPLY MATERIAL UPVC PIPE NON FERROUS PIPE TRANSITION METALS AMPS CABLE TRAY CABLE INSTRUMENTATION CABLE STEEL FURNITURE AC PIPES COPPER COIL PRESSURE GAUGE COPPER PIPE WATER PIPE LINE POWER CABLE

Tender Overview

Hindustan Aeronautics Limited (HAL), Department of Defence Production, invites bids for the supply, installation, testing and commissioning of a Variable Refrigerant Flow (VRF) system comprising one outdoor unit and multiple indoor cassette units with a 4 TR capacity. The scope includes ODU/IDU installation, hanging rods, minimum copper pipe thickness 1.6 mm, main CPVC drain pipe size ≥ 4 inches, cable trays with caps, 2.5 sqmm two-core communication cables, 3-core 4 sq mm power cable with a 32 A MCB, 30 sq mm 4-core main line with 100 A and 4-pole MCB, conduit fittings, N2 pressure testing, welding, and an ODU stand. Bid value is not disclosed; EMD is ₹40,000. Delivery terms allow up to ±25% quantity variation and delivery time adjustments per option clause. Bidders must submit GSTIN, PAN, cancelled cheque, EFT mandate, and invoice alignment with consignee GSTIN. The procurement includes supply, installation, testing, and commissioning of the VRF system from HAL Bangalore, Karnataka. Unique aspects include multi-utility cabling, site-specific piping standards, and a defined option-quantity framework.

Technical Specifications & Requirements

  • Product category: VRF air-conditioning system with single ODU and multiple IDU cassette units; 4 TR capacity
  • Key components: ODU, IDU cassette units, ODU stand, copper pipework (min 1.6 mm), CPVC drain pipes (main size ≥ 4 inches), cable trays with caps, 2.5 sqmm 2-core communication cable, 3-core 4 sq mm power cable (32 A MCB, 2-pole), 30 sq mm 4-core main line (100 A, 4-pole MCB), conduit assemblies
  • Electrical/telecom: 32 A and 100 A protective devices, earthing per site; 2-core communication and control wiring as per specification
  • Quality/Testing: N2 pressure testing for all circuits; welding as required
  • Installation scope: Full installation including hanging rods, cabling trays, conduit work, and mounting
  • Standards/Compliance: Specific IS/ISO standards not stated; bidders should align with site requirements and HAL Bangalore practices

Terms, Conditions & Eligibility

  • EMD: ₹40,000; acceptable forms include Demand Draft/online payment; must be presented with bid
  • Option Clause: HAL may increase/decrease quantity by up to 25% of bid quantity during contract; extended delivery periods use the stated formula
  • GST: Bidders to determine applicable GST; reimbursement as per actuals or applicable rates, subject to quoted GST percentage
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; invoicing to reflect consignee GSTIN; upload GST invoice and GST portal payment proof on GeM
  • Delivery & Payment: Scope covers supply, installation, testing, commissioning; delivery schedule linked to original delivery order; payments terms align with HAL GeM processes

Key Specifications

  • VRF system with 1 outdoor unit and multiple indoor cassette units

  • 4 TR cooling capacity per outdoor/indoor configuration

  • Copper piping minimum thickness 1.6 mm

  • Main CPVC drain pipe size ≥ 4 inches

  • Cable trays with caps for indoor and outdoor piping

  • 2.5 sqmm 2-core communication cable

  • 3-core 4 sq mm power cable with 32 A MCB

  • 30 sq mm 4-core main line with 100 A MCB and 4-pole MCB

  • Conduit for cables 1 inch with fittings

  • N2 pressure testing for all circuits

  • Welding work and ODU stand as per specification

Terms & Conditions

  • EMD of ₹40,000 must be submitted with bid and in acceptable form

  • Quantity may vary up to 25% during contract; delivery time adjustable

  • Invoices must reflect consignee GSTIN; GST obligations borne by bidder

Important Clauses

Payment Terms

GST as per actuals or quoted rate; payment processing aligned to HAL GeM submission; EMD furnished via DD/online/BC

Delivery Schedule

Delivery period correlates to original order; option-quantity extension uses calculated formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to delivery and performance obligations as per HAL terms

Bidder Eligibility

  • Proven experience in VRF installation projects similar in scope

  • Valid GST registration and PAN; financial solvency evidence

  • Compliance with HAL Bangalore GeM submission requirements

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply of Variable Refrigerant Flow consisting of one outdoor and multiple indoor units Refer details as per Specification Supply of Variable Refrigerant Flow consisting of one outdoor and multiple indoor units Refer details as per Specification 1 number con_plng_stores 180
2 VRF 4 way Cassette AC Capicity 4 TR Refer details as per specification VRF 4 way Cassette AC Capicity 4 TR Refer details as per specification 6 number con_plng_stores 180
3 Installation of all the above ODU and IDU cassette VRF unit with hanging rods Refer details as per specification Installation of all the above ODU and IDU cassette VRF unit with hanging rods Refer details as per specification 1 lot con_plng_stores 180
4 Copper pipe of minimum thickness 1 point 6 mm or higher from 1st IDU to 6th IDU as per site requiremen Refer details as per specification Copper pipe of minimum thickness 1 point 6 mm or higher from 1st IDU to 6th IDU as per site requiremen Refer details as per specification 392 meter con_plng_stores 180
5 CPVC drain pipes hot and cold with fittings Main CPVC drain pipe size shall be 4 inch or higher Refer details as per Specification CPVC drain pipes hot and cold with fittings Main CPVC drain pipe size shall be 4 inch or higher Refer details as per Specification 1 lot con_plng_stores 180
6 Cable tray with cap for IDU copper pipings from unit to unit Refer details as per Specification Cable tray with cap for IDU copper pipings from unit to unit Refer details as per Specification 1 lot con_plng_stores 180
7 Cable tray with cap for main line from ODU to 1st IDU unit Refer details as per specification Cable tray with cap for main line from ODU to 1st IDU unit Refer details as per specification 166 meter con_plng_stores 180
8 Communication cable 2 point 5 sqmm 2 core Refer details as per Specification Communication cable 2 point 5 sqmm 2 core Refer details as per Specification 1 lot con_plng_stores 180
9 Power cable 3 core 4 sq mm with 32 Amps with 2 poles MCB and socket Refer details as per Specification Power cable 3 core 4 sq mm with 32 Amps with 2 poles MCB and socket Refer details as per Specification 1 lot con_plng_stores 180
10 30 sq mm 4 core cable with 100 A and 4 Poles MCB with proper earthing from ODU to IDU MCB Refer details as per Specification 30 sq mm 4 core cable with 100 A and 4 Poles MCB with proper earthing from ODU to IDU MCB Refer details as per Specification 1 lot con_plng_stores 180
11 Conduit for cable 1 inches with fittings Refer details as per Specification Conduit for cable 1 inches with fittings Refer details as per Specification 1 lot con_plng_stores 180
12 N2 pressure testing for all circuits Refer details as per Specification N2 pressure testing for all circuits Refer details as per Specification 1 lot con_plng_stores 180
13 Welding work Refer details as per specification Welding work Refer details as per specification 1 lot con_plng_stores 180
14 ODU stand Refer details as per specification ODU stand Refer details as per specification 1 number con_plng_stores 180

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

GST invoice and GST portal payment proof

6

OEM authorization (if applicable)

7

Technical bid documents showing VRF configuration and installation plan

8

Experience certificates for similar VRF installations

9

Financial statements (as required by HAL)

Frequently Asked Questions

What are the eligibility criteria for HAL VRF tender in Bangalore 2025?

Bidders must demonstrate VRF installation experience, provide PAN and GSTIN, submit an EFT mandate, and supply OEM certifications if required. The EMD is ₹40,000, and the bid must include GST-compliant invoicing to the HAL consignee GSTIN. Ensure GeM bid documents include the freight and installation costs.

How to submit documents for HAL Bangalore VRF procurement 2025?

Prepare PAN, GSTIN, cancelled cheque, EFT mandate, and GST invoice proof; upload CSR and OEM authorizations if applicable; include technical bids detailing ODU/IDU cassette configuration, piping specs, and testing plan; ensure hard copies delivered within 5 days of bid end date.

What are the technical specifications for the HAL VRF system in Karnataka?

System includes 1 outdoor unit and multiple indoor cassette units with 4 TR capacity; copper piping ≥1.6 mm; main CPVC drain pipe ≥4 inches; cables: 2.5 sqmm 2-core, 3-core 4 sq mm (32 A MCB), 30 sq mm main line (100 A); N2 pressure testing and welding as required.

When is the HAL VRF installation bid deadline in Bangalore 2025?

Deadline specifics are not disclosed here. Bidders should monitor HAL GeM portal updates for bid end date; ensure submission of EMD ₹40,000 and required GST documents prior to deadline; late submissions are not eligible for processing.

What documents are required for HAL VRF submission and EMD payment?

Submit PAN, GSTIN, cancelled cheque, EFT mandate; EMD via DD or online payment of ₹40,000; upload scanned EMD proof and hard copy to HAL Bangalore within 5 days of bid end date; ensure invoicing to consignee GSTIN.

What are the delivery and option clause terms for HAL VRF procurement?

HAL may adjust quantity by up to 25% and extend delivery time using the provided formula; the extension minimum is 30 days; delivery commences from the last date of the original delivery order; bidders must comply with these terms.

Which GST considerations apply to the HAL VRF tender in Bangalore?

GST is to be assessed by the bidder; HAL reimburses GST at actuals or at the applicable rate (whichever is lower) subject to the quoted GST percentage; ensure GST invoices reflect consignee details in GeM submission.

What is the scope of supply for HAL VRF installation in Karnataka?

Scope includes supply, installation, testing and commissioning of VRF equipment; includes ODU/IDU units, piping, cabling, cable trays, wiring, conduits, N2 testing, welding, and ODU stand as per specification; all costs to be included in bid price.

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