GEM

Indian Army Microsoft Office Home and Student Tender Jammu & Kashmir 2025 - ISI/ISO compliant procurement

Bid Publish Date

03-Nov-2025, 9:34 am

Bid End Date

13-Nov-2025, 10:00 am

Bid Opening Date

13-Nov-2025, 10:30 am

Location

UDHAMPUR , JAMMU & KASHMIR

Progress

Issue03-Nov-2025, 9:34 am
AwardPending
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Quantity

30

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Product: Microsoft Office Home and Student licenses. Location: delivery to HQ Chief Engineer Northern Command, Near Chopra Shop Complex, Udhampur, C/o 56 APO, Jammu & Kashmir. Estimated value and Start/End dates: not disclosed. The tender includes an option to increase/decrease quantity up to 25%, with extended delivery timelines calculated relative to the original period. A data sheet upload is mandatory for bid validation. This procurement targets legitimate, non-obsolete software with residual market life. The address-specific delivery and installation scope is a key differentiator.

Technical Specifications & Requirements

  • Product name: Microsoft Office Home and Student licenses.
  • Delivery scope: Software licenses with data sheet conformity; installation & commissioning if included.
  • Documentation: Mandatory Data Sheet upload; PAN, GSTIN, cancelled cheque, EFT mandate (bank certified) to accompany bid.
  • Validity/Obsolescence: Licenses must have at least 3 years residual market life; not declared end-of-life by OEM prior to delivery.
  • Compliance: GST as per actuals; data sheet must match offered product specifications.
  • Delivery location: HQ Chief Engineer Northern Command, Udhampur, Jammu & Kashmir.

Terms & Eligibility

  • EMD/Financial: Not explicitly disclosed; bidders must ensure GST compliance and bank-issued EFT mandate.
  • Delivery timeline: Allocation of orders with option to extend delivery time if quantity changes; delivery begins from last date of original order.
  • Bidder eligibility: No liquidation or bankruptcy; data sheet mismatch qualifies for rejection.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation prerequisites.
  • Other: Data sheet alignment, non-obsolete status, and GST reimbursement as per actuals; 25% quantity variation rights reserved by purchaser.

Key Specifications

  • Product/service: Microsoft Office Home and Student licenses

  • Delivery location: HQ Chief Engineer Northern Command, Near Chopra Shop Complex, Udhampur, Jammu & Kashmir

  • Quantity adjustment: +/- 25% during contract and currency; delivery period adjusted by formula

  • Data Sheet: mandatory upload with bid; must match offered specifications

  • Eligibility: no liquidation or bankruptcy; 3+ years residual market life for product

  • GST: as per actuals; reimbursement capped to quoted rate or statutory rate

Terms & Conditions

  • Option to increase/decrease quantity by 25% during and after award

  • Delivery to Udhampur; schedule tied to last date of original delivery order

  • Mandatory data sheet upload; ensure no mismatch with tender product

Important Clauses

Delivery Terms

Delivery begins from the last date of the original delivery order; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

Obsolescence Check

Bidder must offer products with at least 3 years residual market life and not declared end-of-life by OEM before delivery.

Data Sheet Compliance

Uploaded Data Sheet must align with offered product specifications; mismatches may lead to bid rejection.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy

  • Product offers with minimum 3 years residual life

  • GST registered bidder with valid GSTIN and PAN

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Data Sheet of offered product

6

Vendor Code Creation documents

7

Any OEM authorizations or software licensing certificates (if applicable)

Frequently Asked Questions

How to bid for the Microsoft Office Home and Student tender in Jammu and Kashmir?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a Data Sheet for the offered licenses. Ensure licenses have at least 3 years residual life and that GST is calculated on actuals. Delivery is to Udhampur; adhere to the option clause for quantity adjustment.

What documents are required for vendor code creation in this procurement?

Submit PAN Card, GSTIN, cancelled cheque, and an EFT mandate certified by the bank. Also provide the Data Sheet of the offered product and any OEM authorizations if applicable to verify licensing legitimacy.

What is the delivery location and timing for this Microsoft Office tender?

Delivery and potential installation occur at HQ Chief Engineer Northern Command, Near Chopra Shop Complex, Udhampur, Jammu & Kashmir. Delivery timelines follow the last date of the original order; quantity extensions may extend this period with a minimum 30 days.

Which standards or obsolescence requirements apply to the Office licenses?

Licenses must be non-obsolete with at least 3 years of residual market life; must not be declared end-of-life by the OEM before delivery. Data Sheet must confirm product version compatibility and licensing terms.

How is GST handled for this tender and who bears the cost?

GST will be reimbursed at actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. Bidders must determine their GST obligations independently; the buyer does not assume responsibility for GST calculations.

What is the quantity adjustment clause in this procurement?

The Purchaser may increase or decrease bid quantity up to 25% at contract placement and during the currency of the contract at the contracted rates. Delivery time extends proportionally, with a minimum of 30 days.

What are the key eligibility criteria for this software tender in 2025?

Eligible bidders must avoid liquidation or bankruptcy, maintain GST compliance, provide Data Sheet alignment with offered licenses, and demonstrate software licensing claims via OEM/authentications where applicable.

What is the significance of the Data Sheet in this bid?

The Data Sheet verifies that the offered Microsoft Office Home and Student licenses match the bid specifications exactly. Any mismatch may lead to bid rejection, so ensure version, number of seats, and license terms are clearly documented.

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