Hindustan Aeronautics Limited Multi Function Printer Tender Kasaragod Kerala 671121 2025

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) under the Department Of Defence Production. Product category: Multi Function Printer procurement for Kasaragod, Kerala (671121). The BOQ shows 0 items and no listed estimated value; however, the tender includes an option clause allowing up to a 25% quantity variation at contracted rates. Key bid prerequisites include submission of PAN, GSTIN, cancelled cheque, and EFT mandate, plus a Data Sheet for the offered product. HAL encourages MSME vendors to consider TRiDS platform participation per GOI directives. The lack of BOQ items and explicit quantity signals a flexible procurement scope focused on compliant MF printers with robust vendor registration and data integrity. A critical differentiator is the mandatory Data Sheet validation against product specifications to avoid rejection due to mismatch. The tender emphasizes GST handling guidance and the option to adjust delivery schedules within the permitted range, adding complexity to delivery planning and financial bidding.

Technical Specifications & Requirements

• Product/service: Multi Function Printer (MFP) as the procurement category; no explicit technical parameters published in the data.
• Data Sheet submission: Required upload with bid to enable verification against offered product specifications; mismatches may lead to rejection.
• Documentation: Mandatory submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
• GST guidance: Bidders advised to determine GST applicability themselves; reimbursement capped at actuals or quoted GST, whichever is lower.
• Delivery/option clause: Quantity may vary up to 25% during contract; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
• Vendor ecosystem: HAL registered on TReDS; MSME vendors encouraged to use the platform.

Terms, Conditions & Eligibility

• EMD/Financials: Not specified in the data; vendors must comply with standard HAL procurement practices and the option clause.
• Documents to submit: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet for the offered MF Printer; Data Sheet match required.
• Delivery terms: Delivery schedule based on contract with extended time rules under option clause; base period not disclosed.
• GST: Reimbursable per actuals or applicable rates; bidder bears GST determination.
• ATC/ATC-related: Data Sheet mismatch risks rejection; GST/vendor code creation requirements noted.