GEM

Hindustan Aeronautics Limited Multi Function Printer Tender Kasaragod Kerala 671121 2025

Posted

21 Oct 2025, 01:58 pm

Deadline

05 Nov 2025, 09:00 pm

Location

KASARAGOD , KERALA

Progress

Issue21 Oct 2025, 01:58 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) under the Department Of Defence Production. Product category: Multi Function Printer procurement for Kasaragod, Kerala (671121). The BOQ shows 0 items and no listed estimated value; however, the tender includes an option clause allowing up to a 25% quantity variation at contracted rates. Key bid prerequisites include submission of PAN, GSTIN, cancelled cheque, and EFT mandate, plus a Data Sheet for the offered product. HAL encourages MSME vendors to consider TRiDS platform participation per GOI directives. The lack of BOQ items and explicit quantity signals a flexible procurement scope focused on compliant MF printers with robust vendor registration and data integrity. A critical differentiator is the mandatory Data Sheet validation against product specifications to avoid rejection due to mismatch. The tender emphasizes GST handling guidance and the option to adjust delivery schedules within the permitted range, adding complexity to delivery planning and financial bidding.

Technical Specifications & Requirements

  • Product/service: Multi Function Printer (MFP) as the procurement category; no explicit technical parameters published in the data.
  • Data Sheet submission: Required upload with bid to enable verification against offered product specifications; mismatches may lead to rejection.
  • Documentation: Mandatory submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
  • GST guidance: Bidders advised to determine GST applicability themselves; reimbursement capped at actuals or quoted GST, whichever is lower.
  • Delivery/option clause: Quantity may vary up to 25% during contract; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
  • Vendor ecosystem: HAL registered on TReDS; MSME vendors encouraged to use the platform.

Terms, Conditions & Eligibility

  • EMD/Financials: Not specified in the data; vendors must comply with standard HAL procurement practices and the option clause.
  • Documents to submit: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet for the offered MF Printer; Data Sheet match required.
  • Delivery terms: Delivery schedule based on contract with extended time rules under option clause; base period not disclosed.
  • GST: Reimbursable per actuals or applicable rates; bidder bears GST determination.
  • ATC/ATC-related: Data Sheet mismatch risks rejection; GST/vendor code creation requirements noted.

Key Specifications

    • Product/service names: Multi Function Printer (MFP)
    • Quantities/estimates: Not specified; subject to 25% variation under option clause
    • Standards/certifications: Not specified in data; ensure Data Sheet alignment
    • Delivery: Delivery period governed by contract; minimum extension time 30 days if option exercised
    • Quality/Testing: Data Sheet must match technical parameters to avoid rejection
    • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet required

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contracted rates

  • GST payable by bidder; reimbursement as actuals or lower of quoted rate

  • Mandatory Data Sheet upload; mismatch leads to rejection

  • Vendor code creation requires PAN, GSTIN, Cancelled Cheque, EFT Mandate

  • HAL registered on TReDS; MSME vendors encouraged

Important Clauses

Payment Terms

GST reimbursement based on actuals or lower quoted rate; bidder bears GST determination

Delivery Schedule

Delivery period linked to original order; additional time formula for increased quantity; minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; option clause implies potential delivery and performance considerations

Bidder Eligibility

  • Manufacturer or authorized supplier of Multi Function Printers

  • Able to provide PAN, GSTIN, cancelled cheque, and EFT mandate

  • Submit Data Sheet and ensure data-sheet-to-product match

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Data Sheet of the product offered

6

Vendor creation documents (as applicable per HAL terms)

Frequently Asked Questions

How to bid for HAL multi function printer tender Kasaragod Kerala 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate; upload the product Data Sheet for verification; ensure GST handling per HAL guidance; be prepared for a 25% quantity variation at contracted rates and delivery time adjustments with a minimum 30 days.

What documents are required to participate in HAL MFP procurement?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and the Data Sheet of the offered Multi Function Printer. Vendor code creation data may also be needed; ensure data-sheet accuracy to avoid rejection.

What delivery terms apply to the HAL 25% option clause printer tender?

Delivery can be increased up to 25% of contracted quantity; additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extensions possible up to the original delivery period.

Which GST rules apply to the HAL MFP bid in Kerala?

Bidders must determine GST applicability themselves; HAL reimburses GST at actuals or the lower of the quoted GST percentage, subject to the tender’s terms.

What is the role of the Data Sheet in HAL tender evaluation?

Data Sheet must align with the offered MF Printer specifications; any unexplained mismatch can lead to bid rejection, making data-sheet accuracy critical for compliance.

What is the MSME/TRiDS guidance for HAL procurement in Kerala?

HAL notes TRiDS registration on the Trade Receivables Discounting System; MSME vendors are encouraged to register and leverage the platform services under GOI directives.

What are the eligibility criteria for HAL printer procurement in Kasaragod?

Eligibility includes providing PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheet; organization should be capable of supplying a Multi Function Printer and comply with data verification requirements.

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