GEM

North East Frontier Railway Hiring of 2 Diesel Operated Light Motor Vehicles with Driver (24x7) for RPF Posts Jalpaiguri West Bengal 2025

Posted

17 Oct 2025, 05:45 pm

Deadline

07 Nov 2025, 06:00 pm

EMD

₹78,946

Value

₹39,47,256

Location

JALPAIGURI , WEST BENGAL

Progress

Issue17 Oct 2025, 05:45 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 3

SERVICES MOTOR VEHICLES PETROLEUM FUELS

Tender Overview

Organization: North East Frontier Railway (Indian Railways) – Product/Service: Hiring of 2 diesel-operated light motor vehicles (non-AC) four-wheelers with driver (24X7) for RPF Posts at APDJ and DBB, for a period of 3 years in JALPAIGURI, WEST BENGAL. Estimated Value: ₹3,947,256; EMD: ₹78,946. Scope includes 24/7 vehicle support and driver services for security post coverage. Tender permits up to 25% variation in quantity or duration prior to contract issuance and within contract performance.

Technical Specifications & Requirements

  • Vehicle type: Non-AC, four-wheelers, SUV or similar, diesel-operated
  • Quantity: 2 vehicles to be deployed with driver
  • Service model: 24x7 availability for RPF Posts APDJ and DBB
  • Contract duration: 3 years from award
  • Financials: Estimated value ₹3,947,256; EMD ₹78,946
  • Financial standing requirement: Bidder must not be in liquidation or bankruptcy; bidder to upload undertaking
  • Variation clause: Buyer may adjust contract quantity or duration by up to 25% before issuance; post-issuance, changes limited to 25%
  • Location: Jalpaiguri, West Bengal 734006
  • Brand/Specification specificity: No explicit SEL/IS or OEM requirement stated (no technical specs available)

Terms, Conditions & Eligibility

  • EMD: ₹78,946 (as stated)
  • Experience/financial health: Bidder must demonstrate sound financial standing and not be under liquidation or receivership; an undertaking is required
  • Delivery/Execution: Services to commence in alignment with contract award for a continuous 3-year period
  • Payment terms: Not explicitly specified in data; bidders should anticipate standard IR practices
  • Documentation: Submissions will require standard bid documents and the stated undertaking for financial health; no detailed list provided
  • Penalties/Compliance: No explicit LD or warranty terms provided in the available data

Key Specifications

  • Vehicle category: diesel-operated, non-AC, four-wheelers (SUV or similar)

  • Quantity: 2 units with driver

  • Service window: 24x7 driver service

  • Location: APDJ and DBB RPF posts, Jalpaiguri, West Bengal

  • Contract duration: 3 years

  • Estimated value: ₹3,947,256

  • EMD: ₹78,946

  • Variation clause: +/-25% pre-issuance and post-issuance

  • Documentation: bidder to provide undertaking on non-liquidation status

Terms & Conditions

  • EMD amount and submission proof

  • 3-year service contract for 2 diesel SUVs with driver

  • 25% quantity/duration variation rights for buyer

  • Mandatory financial health undertaking from bidder

Important Clauses

Payment Terms

Not explicitly specified in tender data; bidders should prepare standard government payment terms

Delivery Schedule

Services to commence on award; 3-year ongoing driver service with 24x7 coverage

Penalties/Liquidated Damages

No LD details provided in data; bidders should seek clarity during bid process

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrated ability to supply 2 diesel non-AC SUVs with drivers for 3 years

  • Financial statements showing stability to undertake multi-year service contract

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle-hire with drivers

4

Financial statements demonstrating financial health

5

EMD submission proof (₹78,946)

6

Technical bid documents (vehicle specifications, driver qualifications)

7

OEM authorizations or dealership certificates (if applicable)

Frequently Asked Questions

How to bid for the tender in Jalpaiguri for RPF vehicle hire 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹78,946 along with technical bid; provide undertaking that no liquidation or bankruptcy exists. The contract spans 3 years for 2 diesel non-AC SUVs with 24x7 driver service, with 25% variation allowance before/after award.

What documents are required for the NEFR vehicle hire tender 2025

Required documents include GST certificate, PAN card, experience certificates for vehicle rental with drivers, financial statements, EMD proof of ₹78,946, and technical bid documents detailing vehicle specifications and driver qualifications; OEM authorizations optional if applicable.

What are the key specifications for the NEFR RPF vehicle service

Key specs specify 2 diesel-operated non-AC SUVs, SUV or similar, with driver, 24x7 coverage for RPF APDJ and DBB posts, location Jalpaiguri, West Bengal, contract duration 3 years, estimated value ₹3,947,256, EMD ₹78,946.

When is contract variation allowed for NEFR tender 2025

The buyer may increase or decrease contract quantity or duration up to 25% at the time of issue; once issued, quantity or duration can be adjusted by up to 25% as per the clause, and bidders must accept revised terms.

What are the eligibility criteria for the NEFR vehicle hire

Bidder must not be under liquidation or bankruptcy; must demonstrate capability to deploy 2 diesel non-AC SUVs with drivers for 3 years; provide undertaking on financial health and stability; prior similar experience is recommended in bid documents.

What is the EMD amount for the Jalpaiguri RPF vehicle tender 2025

The EMD amount is ₹78,946; bidders must submit this with their bid as per tender terms; ensure payment method aligns with procurement guidelines and attach proof of submission to the bid.

What is the estimated contract value for the Jalpaiguri NEFR tender 2025

The estimated value is ₹3,947,256 for the 3-year service contract; bidders should factor in driver costs, fuel, maintenance, and potential variation of up to 25% before/after award.

What is the service scope for the RPF posts in Jalpaiguri

Service scope comprises 2 diesel-operated non-AC SUVs with drivers for 24x7 coverage at RPF APDJ and DBB posts in Jalpaiguri, West Bengal, for a 3-year period, with continuous availability and compliant vehicle service.

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