GEM

Indian Army Department of Military Affairs Oil Seal, Brake and Valve Tender 2025 in India - 25% Quantity Option, Delivery Terms

Posted

30 Oct 2025, 10:23 am

Deadline

10 Nov 2025, 11:00 am

Location

HYDERABAD , TELANGANA

Progress

Issue30 Oct 2025, 10:23 am
AwardPending
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Quantity

17

Key Highlights

  • • - Brand/OEM considerations: Not specified in available data; be prepared for potential OEM requirements for listed components.
  • • - Technical certifications: Not specified; verify post-tublish for ISI/ISO or organizational standards if later clarified.
  • • - Special clauses: Option clause allows ±25% quantity change and similar delivery-extension calculations during contract.
  • • - Eligibility criteria: Standard government procurement norms; ensure capability to absorb quantity variances and schedule flexibility.
  • • - Warranty/AMC: Not stated; anticipate standard government warranty or post-warranty support terms.
  • • - Penalties/Performance bonds: Not disclosed; verify in final bid documents.
  • • - Delivery/Installation: Delivery period linked to original delivery order with extension formula; minimum 30 days for additional time.

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a procurement package covering multiple mechanical and automotive components including Oil Seal, Pipe Brake No 2, Brake Shoe Assy, Fuel Tap, Black Out Change Over Switch, Door Lock Assy LH, Valve Graduated Hand Control, Assy Hood Balancer Pravi, Assy Sleeve Cyl, Ball Bearing Fly Wheel, Fly Wheel Assy, Tapper Roller Bearing. The BoQ lists a total of 12 items, with no explicit quantity or unit values published. The tender emphasizes the ability to adjust order quantities by up to ±25% and to extend delivery time proportionally, using the specified delivery extension formula. No location data or start/end dates are provided in the available details, and the estimated contract value remains undisclosed.

Technical Specifications & Requirements

No technical specifications are published in the extract. However, the buyer’s terms reveal a structured quantity-flexibility mechanism: a supplier may experience a permissible quantity variation of up to 25% of bid quantity at contract placement and during Contract currency. Delivery timelines are governed by the original delivery order date, with extension calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days, and potential further extension up to the original delivery period. The clause applies to all items under the 12-item BoQ.

Terms, Conditions & Eligibility

The tender includes a binding option clause for quantity fluctuations of ±25% and a calculated delivery-extension rule. The absence of explicit start/end dates, location details, or EMD/estimated value in the extract requires bidders to prepare for standard government procurement compliance, including adherence to delivery timelines, risk-sharing on quantity adjustments, and conformity to future contract scopes arising from the option clause. Bidders must align with these terms when submitting technical and financial bids.

Key Specifications

  • Product/service names: Oil Seal, Brake No 2 Pipe, Brake Shoe Assembly, Fuel Tap, Black Out Change Over Switch, Door Lock Assembly LH, Valve Graduated Hand Control, Assy Hood Balancer Pravi, Assy Sleeve Cyl, Ball Bearing Fly Wheel, Fly Wheel Assembly, Tapper Roller Bearing

  • Quantities/values: Not published in extract; BoQ totals show 12 items with unspecified quantities

  • EMD/Estimated value: Not disclosed in the provided data

  • Experience/quality terms: Not specified; expect standard government procurement vetting

  • Delivery/installation: Delivery-extension formula provided; minimum 30 days if additional time required

Terms & Conditions

    • Quantity variation up to ±25% of bid quantity at contract award and during currency
    • Delivery period extension follows formula: (Additional quantity / Original quantity) Ă— Original delivery period, min 30 days
    • Final delivery scheduling may be extended to align with contract requirements; bidders must comply

Important Clauses

Payment Terms

Not specified in the extract; bidders should expect standard government terms (to be clarified in final documents)

Delivery Schedule

Delivery period starts from the last date of the original delivery order; option-driven extensions apply with formula and minimum 30 days

Penalties/Liquidated Damages

Not specified; anticipate LD clauses in final tender documents per standard government procurement

Bidder Eligibility

    • Demonstrated capability to supply listed mechanical components (Oil Seals, Brake assemblies, Bearings, etc.)
    • Compliance with government procurement norms and potential OEM authorizations
    • Financial stability evidenced by recent statements and Tax/VAT compliance

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Seal Oil Seal 2 nos gurmit@844 20
2 Pipe Brake No 2 Pipe Brake No 2 2 nos gurmit@844 20
3 Brake Shoe Assy Brake Shoe Assy 1 nos gurmit@844 20
4 Fuel Tap Fuel Tap 1 nos gurmit@844 20
5 Black Out Change Over Switch Black Out Change Over Switch 1 nos gurmit@844 20
6 Door Lock Assy LH Door Lock Assy LH 1 nos gurmit@844 20
7 Valve Graduated Hand Control Valve Graduated Hand Control 2 nos gurmit@844 20
8 Assy Hood Balancer Pravi Assy Hood Balancer Pravi 1 nos gurmit@844 20
9 Assy Sleeve Cyl Assy Sleeve Cyl 2 nos gurmit@844 20
10 Ball Bearing Fly Wheel Ball Bearing Fly Wheel 1 nos gurmit@844 20
11 Fly Wheel Assy Fly Wheel Assy 1 nos gurmit@844 20
12 Tapper Roller Bearing Tapper Roller Bearing 2 nos gurmit@844 20

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Required Documents

1

- GST Registration Certificate

2

- Permanent Account Number (PAN) Card

3

- Experience certificates relevant to mechanical/component supply

4

- Financial statements (last 2-3 years) to establish turnover

5

- EMD/Security deposit documents (as required by final terms)

6

- Technical bid documents demonstrating compliance with listed components

7

- OEM authorization letters (if OEM-specified) and authorized distributor letters

8

- Any other standard bid submission documents requested by terms and conditions

Frequently Asked Questions

How to bid for Indian Army mechanical components tender in India 2025

Bidders should prepare standard bid documents: GST, PAN, financial statements, and experience certificates. Ensure capability to handle ±25% quantity variation and comply with the delivery-extension formula. Verify OEM authorizations if required and submit technical and financial bids through the GEM portal following the organization’s terms.

What documents are required for Army procurement of brake components in 2025

Required documents typically include GST certificate, PAN, 2-3 years financial statements, experience certificates for similar supply, EMD proof, OEM authorization if applicable, and technical bid demonstrating compliance with listed components such as Oil Seal, Brake Shoe Assembly, and Fly Wheel assemblies.

What are the delivery terms for the Indian Army vehicle components tender 2025

Delivery is based on the last date of the original delivery order; additional time is calculated via (additional quantity/original quantity) Ă— original delivery period, with a minimum of 30 days. The Purchaser may extend delivery up to the original period during option execution.

What standards or certifications are required for this Army procurement

The extract does not specify standards; bidders should anticipate standard government requirements and verify any OEM or certification needs during final bid documents, including potential ISI/ISO alignment if applicable to listed components.

How is quantity variation handled in the Army procurement 2025

Quantity variation up to ±25% is allowed at contract placement and during the contract currency. The buyer will issue adjustments at contracted rates, with delivery extensions calculated by the stated formula, ensuring minimum 30 days when applicable.

What is the scope of BoQ items for the Indian Army tender 2025

The BoQ includes 12 items spanning components such as Oil Seals, Brake assemblies, Fuel taps, switches, locks, control levers, and bearings, though exact quantities and units are not disclosed in the extract. Bidders should prepare for a multi-item supply contract.

When will the Army tender for mechanical components be published on GEM

The extract does not provide publish or bid submission dates. Bidders should monitor the GEM portal for notifications and ensure readiness with composite technical and financial bids, given the quantity-variation and delivery-extension terms.

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Department of Military Affairs

AMBALA, HARYANA

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