GEM

Indian Army Brake Pad & Related Auto Parts Tender 2025 in India Brake Components 2025

Posted

01 Nov 2025, 11:30 am

Deadline

11 Nov 2025, 12:00 pm

Location

WEST KAMENG , ARUNACHAL PRADESH

Progress

Issue01 Nov 2025, 11:30 am
AwardPending
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Quantity

22

Category

Brake Pad

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity flex with preserved rates under option clause
  • • Critical: ATC terms and potential OEM/brand alignment guidance
  • • Critical: No explicit delivery schedule, but minimum 30-day extension rule
  • • Critical: 8 item BOQ with unspecified quantities; multi-item procurement
  • • Critical: Military automotive spares category (brake, fuel, clutch components)
  • • Critical: No product standards or EMD details disclosed in data
  • • Critical: Joint assemblies and rear brake shoe sets indicate diverse SKU requirements
  • • Critical: Delivery timing linked to last date of original delivery order

Tender Overview

The Indian Army (Department Of Military Affairs) issues a brake and automotive components category tender in India for products including brake pads, brake shoes, fuel filters, fuel cut off solenoids, clutch discs, rear brake shoe sets and joint assemblies. The BOQ lists 8 total items with unspecified quantities. An important commercial feature is the option to increase or decrease the bid quantity by up to 25% at contract award and during the currency of the contract at the same contracted rates. Delivery timelines hinge on the last date of the original delivery order, with a minimum added time of 30 days when expanding quantities. The bid is framed under Army procurement processes with ATC-based terms. This tender sits within the expansive military automotive spares category and targets suppliers capable of fulfilling multiple line items under a single contract. Unique terms include the quantity option clause and ATC documentation requirements.

Technical Specifications & Requirements

  • Product categories covered: brake pads, brake shoes, fuel filters, fuel cut off solenoids, clutch discs, rear brake shoe sets, joint assemblies for automotive platforms.
  • BOQ contains 8 items; however, item-specific quantities and units are not disclosed in the available data.
  • No explicit product specifications or standards are listed in the provided data; ATC terms imply adherence to buyer terms and potential OEM/brand alignment per ATC.
  • The procurement is grouped under government defense automotive spares; bidders should anticipate cross-item qualification across multiple brake and fuel system components.
  • The Bidder must align with the Army’s ATC and option-quantity provisions, indicating flexibility in fulfillment and supply chain readiness for spare parts.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at award and during contract currency at contracted rates.
  • Delivery extension for option quantities is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended time can be capped to the original delivery period.
  • Copies of ATC terms exist; bidders must comply with these Buyer Added Bid Specific Terms and ATC provisions. No explicit EMD, payment, or warranty details are provided in the data.

Key Specifications

  • Product/service names: brake pads, brake shoes, fuel filters, fuel cut off solenoids, clutch discs, shoe set rear brake, joint assembly universal

  • Quantities: not disclosed in BOQ data

  • Estimated value: not disclosed

  • Experience: prior supply of automotive spare parts to defense or government bodies preferred

  • Quality/standards: no specific standards listed in data; ATC governs compliance

Terms & Conditions

  • 25% quantity variation rights with contracted-rate preservation

  • Delivery period extension formula with minimum 30-day baseline

  • Must comply with Buyer Added Terms and ATC documents

Important Clauses

Payment Terms

Not specified in data; ATC terms may define payment schedule within ATC document

Delivery Schedule

Delivery period starts from last date of original delivery order; extended delivery time per option clause with 30-day minimum

Penalties/Liquidated Damages

Not specified in data; ATC may include LDs in the terms

Bidder Eligibility

  • Experience in supplying automotive spare parts to defense/government bodies

  • Financial capacity evidenced by annual turnover in relevant category

  • Compliance with ATC terms and OEM authorizations if required

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Brake Pad SCORPIO 3 set qmclk@847 15
2 Brake Shoe SCORPIO 2 set qmclk@847 15
3 Brake Pad CIAZ 1 set qmclk@847 15
4 Fuel Filter CIAZ 1 nos qmclk@847 15
5 Fuel Cut off Solenoid ALS 5 nos qmclk@847 15
6 Clutch Disc MG 2 nos qmclk@847 15
7 Shoe Set Rear Brake MG 2 nos qmclk@847 15
8 Joint Assy Universal MG 6 nos qmclk@847 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements for last 2-3 years

5

EMD/Security deposit documents (as applicable per ATC terms)

6

Technical bid documents showing compliance with ATC terms

7

OEM authorizations or dealership/distributor certificates (if required by ATC)

Frequently Asked Questions

How to bid for Indian Army brake parts tender in India 2025

To bid, register on the GEM portal, submit the technical bid with OEM authorizations if required, provide GST/PAN, experience certificates, and financial statements. Include accordance to ATC terms, EMD as applicable, and ensure compliance with the option clause allowing 25% quantity variation.

What documents are required for Indian Army brake parts procurement 2025

Required documents include GST registration, PAN, experience certificates for automotive spare parts, financial statements, EMD documents, technical bid documents, and OEM authorizations or dealer certificates as per ATC terms. Ensure submission aligns with Buyer Added Terms.

What standards or certifications are needed for brake components tender 2025

The tender data does not specify concrete standards; ATC terms govern requirements. Prepare OEM certifications and quality assurances as applicable, and be ready to meet IS or ISO standards if referenced in ATC or vendor documents.

When is the delivery extension allowed for quantity variation in Army tender 2025

Delivery extension follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extensions may not exceed the original delivery period during option exercise per the terms.

What is the scope of the 25% option clause in defense procurement

The purchaser may adjust contract quantity by up to 25% at award and during the contract period at the same contracted rates. The extension time is tied to the proportional increase and minimum 30 days, with possible cap to original period.

What is the role of ATC terms in this brake parts tender

ATC terms govern bidder compliance, documentation, and any distributed obligations beyond basic BOQ data. Bidders should review the uploaded ATC document for detailed clauses, warranties, payment terms, and delivery expectations.

What items are included in the Indian Army brake parts category

Items include brake pads, brake shoes, fuel filters, fuel cut off solenoids, clutch discs, rear brake shoe sets, and joint assembly universal. The BOQ lists 8 items, though item-level quantities are not disclosed in the data.

How to verify eligibility for defense automotive spare parts tender 2025

Verify eligibility by ensuring prior supply experience to defense/government buyers, financial stability, GST/PAN compliance, and ability to meet ATC terms. OEM authorizations may be required; check the ATC document for bidder prerequisites.

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Department of Military Affairs

TINSUKIA, ASSAM

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